Program Coordinator, Office of Postdoctoral Initiatives

MedStar Health; Minneapolis (MN); On-site; USD 46,000 - 57,000; Part time

Job summary

MedStar Health seeks a part-time Program Coordinator for the Office of Postdoctoral Initiatives. The role entails managing programs for postdoctoral associates and conducting various administrative tasks, while fostering a supportive community. Ideal candidates will have relevant education and experience in program development, along with strong organizational and communication skills.

Benefits

Competitive wages

Continuous learning opportunities

Low-cost medical, dental, and pharmacy plans

Generous time off

Employee Assistance Program

Qualifications

• BA/BS in relevant field or equivalent experience.
• Experience in program coordination and development.
• Proficient in essential software tools and professional communication.

Responsibilities

• Coordinate and develop programs for postdoctoral initiatives.
• Assist with communications and organization of events.
• Support program management and administrative tasks.

Skills

Program management

Organizational skills

Communication skills

Confidentiality

Education

BA/BS in humanities, social science or related field

Tools

Microsoft Office Suite

Google Suite

Canva

Zoom

Job description

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Job ID

368735

Location

Twin Cities

Job Family

Administration-General

Full/Part Time

Part-Time

Regular/Temporary

Regular

Job Code

8208A1

Employee Class

Civil Service

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About the Job

Program Coordinator, Office of Postdoctoral Initiatives

Position Full/Part-Time: Part-Time

This is a part-time (75% appointment/30 hours per week), non-exempt position. The job operates in a professional office environment. Days and hours of work are Monday through Friday, 7:45 a.m. to 4:30 p.m. Evening and weekend hours are occasional (historically 8/year), as program needs dictate.

Position Overview:

The Program Coordinator, Office of Postdoctoral Initiatives will provide support to new and existing programs aimed at promoting career development and community among postdoctoral associates (9546) and postdoctoral fellows (9560). Under the direction of the Assistant Director of Postdoctoral Initiatives and in collaboration with Graduate School staff, the Coordinator will explore and seek out additional resources to support postdoctoral scholars, assist with development and implementation of programming, including collaborating with institutional stakeholders and the AD to design and implement new offerings, and execution of related events. In addition, the Coordinator will carry out the administrative tasks and program support necessary to the efficient operation of the Office of Postdoctoral Initiatives, including program management and updates, and drafting and disseminating communications from the Office of Postdoctoral Initiatives.
The Coordinator reports to the Assistant Director for Postdoctoral Initiatives, Graduate School.

Responsibilities
Program Coordination and Development (55%)

• Collaborate with AD on developing and implementing new programming
• Resource Development & Advocacy
  o Explore and co-develop new campus partnerships to support postdocs
  o Assist with postdoc advocacy resource development through cross-institutional data and policy updates from the National Postdoctoral Association, as well as feedback from UMN postdocs and campus stakeholders
  o Help with resource-gathering and organizing secondary literature on best practices on priority areas of postdoctoral support, including but not limited to: faculty mentorship, career development and transferable skills, and engaging with industry;
  o Collaborate with AD on creation of a postdoc alumni directory, intake and exit surveys for postdocs, and an annual summary of OPI's programming and advocacy.
• Serve as contact for OPI's mentorship program participants and manage regular check-ins
• Support virtual and in-person postdoc orientations to be held once every two months

Office Administration & Communications (30%)

• Assist with preparation of monthly newsletter for postdocs, The Post
• Solicit and manage feedback for events using OPI templates
• Incorporate regular revisions of the postdoc handbook
• Provide administrative support with annual award cycles and bi-annual Career Development grant cycles
• Lead monthly email welcome of and correspondence with new postdocs
• Co-manage OPI GoogleDrive and OPI email account

Event Support (10%)

• Assist with planning of regular virtual and in-person panel discussions, webinars write-ins, community and networking events;
• Help with event set-up and break-down, including clean up and moving items across the Twin Cities campuses (East Bank and St. Paul), as well as signing in and welcoming postdocs;
• Presence at annual National Postdoctoral Appreciation Week (September) and OPI's other signature events

Other Duties as Needed or Assigned to support the Graduate School Mission (5%)

• Attend and actively participate in All-Team meetings
• Serve on and or support committees related to the work of the OPI, and/or Graduate School
• Support Graduate School events as needed

Qualifications

Required Qualifications and Skills:

• BA/BS in humanities, social science or related field or combination of related education and work experience to equal 4 years;
• Proficient in Microsoft Office Suite (Word, Excel, and PowerPoint), Google Suite, Canva, and Zoom.

Preferred Qualifications and Skills:

• Experience in program management, development, both independently and as part of a team;
• Strong organizational skills and attention to detail;
• Demonstrated effective and professional oral and written communications skills, as may be demonstrated by experience with presentations to a range of audiences;
• Experience with maintaining the highest level of confidentiality and the ability to work discreetly with sensitive information, as related to student and employment records;
• Experience working with individuals from international backgrounds.

About the Department

WHO WE ARE
The central advocate for all research-based graduate programs at the University of Minnesota, the Graduate School is dedicated to the advancement of consequential knowledge.
WHAT WE DO
We've been entrusted with fostering diversity, maintaining quality standards, providing guidance and counsel, and facilitating dialogue across a broad array of critical and relevant research disciplines.
WHO WE DO IT FOR
Our diverse and vibrant community of students and scholars is essential to our work, but ultimately our goal is to equip these individuals to lead, collaborate, develop new ideas, and address complex challenges in a way that advances academia, industry, our region, and the global society.

WHY WE'RE DIFFERENT
As Minnesota's only research institution, we have over 170+ distinct programs in both thriving metropolis and idyllic outstate locations. Our students enjoy an unmatched breadth, depth and caliber of opportunity for interdisciplinary study, community impact, practical application, and compelling scholarship.
The Graduate School is an advocate for knowledge, taking on an integral support role to the research based graduate programs, scholars, and students at the University of Minnesota. Promoting forward-looking dialogue around contemporary issues of significance. Ensuring quality education. And advancing equity and diversity to shape generation after generation of thought creators and change agents.
The Graduate School currently operates in a hybrid work mode, with a requirement for in-person work on Wednesdays. This is subject to change based on mission and or operational needs.
Pay range: $46,280 - $56,160 (full time equivalent)

Pay and Benefits

Pay Range: $46,280 - $56,160 annually depending on education/qualifications/experience

Time Appointment Category: 75% Appointment 30 hours/week

Position Type:Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail [e-mail] or call [phone].

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).