Program Coordinator - Occupational Therapy Department

Florida International University; Miami (FL); On-site; USD 43,000 - 47,000; Full time

Job summary

Florida International University in Miami is seeking an Administrative Coordinator for the Occupational Therapy Department to support clinical education, admissions and contract processes. The role involves coordinating the OT Clinical Education program, recruitment, travel arrangements, and data management for students’ clinical experiences.

You will assist with ACOTE accreditation, manage placement offers, scheduling, and interviews, and maintain systems for tracking and reporting.

Qualifications

• Bachelor's degree and 1 year of experience; OR 5 years of office or related experience; OR an equivalent combination.
• Knowledge in Microsoft Office Suite (Word, Excel).

Responsibilities

• Coordinates and administers the operational activities of the Occupational Therapy Department Clinical Education program.
• Oversees admission process and assists students through recruitment.
• Plans travel arrangements and prepares Travel Authorization requests and reimbursements.
• Maintains data of students' clinical experience and prepares paperwork for faculty.
• Coordinates data for ACOTE accreditation and clinical placement offers.
• Schedules faculty supervision and manages the web-based admission system.
• Coordinates on-campus interviews and manages project-related tracking in Excel.

Skills

Microsoft Office Suite

Organization

Education

Bachelor's degree

Tools

Microsoft Word

Excel

Job description

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

Coordinates and assists with the operational activities and procedures of the Occupational Therapy (OT) Department clinical education and admissions process. Coordinates logistical matters related to the OT Department contracts and facilitates clinical placement offers. This position will report to the Chair of the OT Department.

• Coordinates and administers the operational activities of the Occupational Therapy Department Clinical Education program. Supports the day-to-day management of the OT Clinical Education program.
• Oversees the Occupational Therapy Department admission process and closely assists students through the entire recruitment process.
• Oversees and facilitates specific activities for the OT Clinical Education program, which includes coordinating travel arrangements and preparation of Travel Authorization requests and travel reimbursements for the Fieldwork Coordinator.
• Collects and maintains data of all students' clinical experience and provides paperwork to all the faculty who supervise students. Organizes and maintains admission data, including demographic and academic status.
• Oversees and organizes the collection and preparation of data required by the program's accrediting body, ACOTE, Accreditation Council for Occupational Therapy Education.
• Oversees and facilitates the clinical placement offers and maintains and updates the facility information. Coordinates and follows up with the students and the facilities. Confirms student placements.
• Performs administrative duties supporting instruction, such as developing clinical experience information. Coordinates and prepares the clinical requirement documentation prior to the start of the students' internship. Coordinates the logistical matters related to the OT contracts and verifies their status.
• Coordinates the scheduling by assigning the faculty supervision schedule of students based on the faculty assignments for each semester.
• Manages, maintains, and monitors the web-based admission system by entering the decision codes for all applicants who have applied to the program and providing access to other users.
• Coordinates, plans and schedules on-campus interviews and mass interviews.
• Monitors the status of projects. Assists in analysis of program data, develops, reports and tracking systems in Excel spreadsheets, including the contact information for students with the facility.
• Serves as liaison and primary contact to outside facilities to request clinical experience confirmation offers and inputs information into software system.
• Coordinates and assists with the operational activities associated with the Occupational Therapy (OT) department. Serves as the frontline point of contact to students in the program for informational advisement on all non-instructional matters.
• Coordinates and executes the development, scheduling and implementation of new and ongoing academic/student programs or services in the OT department.
• Inputs course scheduling. Administers faculty evaluations each semester.
• Coordinates logistical matters related to the OT Department's projects including planning, initiation, coordination, implementation, and evaluation.
• Performs other related duties as assigned or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications

Bachelor's degree and 1 year of experience ; OR 5 years of office or related experience; OR an equivalent combination of relevant education and/or experience.

Desired Qualifications

• Knowledge in Microsoft Office Suite (Word, Excel).

Job Category

• Administrative

Advertised Salary

$43,000 - $47,000

Work Schedule

Begin time: 8:30 AM

End time: 5:00 PM

Working Condition(s)

Required to spend 50% or more of time operating a computer

Pre-Employment Requirements

• Driver's License Check
• Research Expanded Background Check

Other Information

• Ability to work flexible hours as needed.
• Ability to travel locally