Program Coordinator: OB/GYN Residency and MFM Fellowship Programs

Mountain Area Health Education Center; United States; Sur place; USD 30 000 - 39 000; Plein temps

Avantages offerts par ce poste

Total Rewards Package

PSLF-eligible program

Résumé du poste

Mountain Area Health Education Center seeks a Residency Program Coordinator to manage day-to-day operations of MAHEC Residency and Fellowship Programs. This role supports the Program Director and Administrator in educational experiences and accreditation; duties include scheduling, curriculum management, evaluations, and training compliance.

Responsibilities span didactic coordination, simulation activities, recruitment participation, and reimbursements processing in Workday.

Qualifications

• Demonstrates high level of confidentiality and discretion in handling medical, fiscal and personal information.
• Proficient in Microsoft Office and database applications.
• Experience with residency programs or healthcare education settings is a plus.

Responsabilités

• Accreditation and Compliance Management: Ensure adherence to ACGME, CODA, and ASHP standards and maintain accreditation status.
• Program Administration: Develop resident schedules and align with curriculum and duty hour regulations; manage evaluations.
• Educational Support: Coordinate didactics and simulation activities for resident education; track procedure log compliance.
• Recruitment and Orientation: Assist in recruitment, review applications, coordinate interviews; plan annual orientation.
• Financial and Administrative Support: Process resident reimbursements in Workday; manage onboarding and advancement checklists.

Connaissances

Confidentiality & discretion

Microsoft Office

Formation

Bachelor’s degree in office administration, business, healthcare management, education, or related field

Two years of work experience in residency program, academic setting, health care organization, or office environment

Outils

Microsoft Office Suite

Description du poste

JOB SUMMARY

The Residency Program Coordinator is responsible for the day-to-day coordination of MAHEC Residency and Fellowship Programs. The Program Coordinator provides knowledge and expertise to support the Program Director and Program Administrator in the management of all resident educational and professional experiences and to program accreditation and sustainability.

SPECIFIC RESPONSIBILITIES

• Accreditation and Compliance Management

  Regulatory Adherence: Ensure compliance with ACGME, CODA, and ASHP standards, interpreting and implementing policies to maintain accreditation status.

  Licensure Monitoring: Track and report on licensing requirements with the North Carolina Medical Board and DEA, ensuring timely renewals and compliance.

• Program Administration

  Scheduling and Curriculum Management: Develop and maintain resident schedules for the academic year, ensuring alignment with curriculum requirements and compliance with duty hour regulations.

  Evaluation Oversight: Manage the resident and faculty evaluation process, ensuring timely completion and adherence to compliance thresholds.

  Training Compliance: Oversee residents' participation in program-specific training courses and ensure completion of follow-up review sessions.

• Educational Support

  Didactic Coordination: Organize and manage the weekly didactics curriculum, ensuring it meets ACGME requirements and addresses residents' educational needs.

  Simulation Activities: Coordinate procedures and simulation center activities to enhance hands-on learning experiences.

  Procedure Logging: Confirm procedure logger numbers, ensuring resident accreditation compliance.

• Recruitment and Orientation

  Recruitment Participation: Assist in the annual recruitment season, including application review and interview coordination.

  Orientation Planning: Plan and manage the annual resident orientation, ensuring all necessary information and resources are provided to incoming residents.

• Financial and Administrative Support

  Reimbursement Processing: Process resident reimbursements in Workday, ensuring timely and accurate payments.

  Onboarding Documentation: Maintain, distribute, and track progress of onboarding and advancement checklists.

KEY COMPETENCIES

• Communication Skills Effectively and respectably communicate with other individuals, whether it be a colleague, patient, or patient’s family member and appropriately enumerate information in a manner easily understood by all parties. We do this to foster a culture of understanding between all parties, especially in complex and difficult situations, to ultimately provide the best care possible to our patients and their families.
• Decision Making Ability to make the most appropriate decision in a given situation and then taking the next steps to ensure appropriate and timely completion. This requires conflict resolution skills, critical thinking skills, confidence in your ability to make the right decision in most situations. This also includes ability to prioritize your workday appropriately to ensure the most important tasks are completed on time.
• HealthCare Knowledge Having the drive to keep yourself abreast and up to date on the new breakthroughs in your area of expertise and communicating them to the rest of the team, as appropriate. This also includes keeping up with your licensure and yearly training requirements within your area expertise along with MAHEC’s organizational training. Finally, the ability to apply the depth of knowledge maintained and gained through this process in real life scenarios as appropriate.
• Interpersonal Skills Showing the ability to meet difficult situations with grace, professionalism, and understanding. Within your area of expertise, showing respect and showing empathy where appropriate with your colleagues, patients, and their family at all times, even when its most difficult to do so. This is done, in part, by effective listening, being your authentic self, showing responsibility and dependability, and being patient with others.
• Organizational Values Adherence to MAHEC’s founding principles and incorporating them every day. This includes, among others, having integrity and accountability, reverence for other cultures and equitable practices, ability to manage change, and displaying a clear understanding of organizational dynamics. Doing these things creates a culture where people want to do the best for each other and gives personal ownership towards the goal of helping people in their time of need.
• Problem Solving Having an analytical mind and ability to work autonomously to solve complex problems that may arise. The wherewithal to think logically through a difficult problem and come to an appropriate resolution for a given issue. This helps to drive continuous improvement by thinking through where we can improve in a novel way. Measures success by understanding where we are currently and where we want to go and then applying those new ideas to affect positive change.

SPECIFIED SKILLS

Demonstrates high level of confidentiality and discretion required to manage variety of medical, fiscal and personal information.

COMPUTER

Excellent skills in Microsoft Office including Word, Excel, PowerPoint, and database applications required.

PHYSICAL DEMANDS

Light - Moderate energy level: Lift and carry 25 - 35 lbs, Push/Pull 50 - 100 lbs (empty bed, stretcher, etc.) Occasional (0 - 33% of Workday)

EDUCATION AND EXPERIENCE

• MINIMUM QUALIFICATIONS: Any combination of training and experience equivalent to a bachelor’s degree in office administration, business, healthcare management, education, or other related degree and two years of work experience in a residency program, academic setting, health care organization, or office environment.
• PREFERRED QUALIFICATIONS: Knowledge or experience with ACGME, ABFM, and other accrediting and regulatory bodies that affect resident education and training is a plus. Familiarity with medical anatomy and terminology.

SCHEDULE

Regular attendance on-site is an essential function of this position. Typical business hours are Monday – Friday, 8:00 am to 5:00 pm (or flexed to best meet the needs of the clients and/or the Division); 40 hours per workweek; weekend, holiday, or evening coverage is occasionally required. Work hours will need to be flexible in order to respond to special work assignments, or evening activities, as requested by the team leader.

COMPENSATION

COMPENSATION: $24.90/hour + MAHEC Total Rewards Package At MAHEC, we strive to equip all team members with Total Rewards (pay + benefits) to honor their service, support their health, manage their financial security, build their career, and thrive. MAHEC is a qualifying employer for the Public Service Loan Forgiveness (PSLF) Program. Employees who meet federal requirements may be eligible to have remaining student loan balances forgiven after 10 years of qualifying payments while working full-time at MAHEC.

All MAHEC employees and learners will be required to receive the Flu vaccine or have an approved exemption.

MAHEC does not provide employment-based US visa sponsorship, now or in the future. All new employees must provide valid, original I-9 documents on their first day of work. MAHEC Talent Management is located at 121 Hendersonville Road, Asheville, NC 28803.

Equal Opportunity Employer.

Thank you for your interest in employment with Mountain Area Health Education Center in Asheville, NC, where we are committed to improving health in western North Carolina through innovative health professions education and compassionate healthcare. MAHEC was established in 1974 to improve training and retention of healthcare professionals across our region. We are dedicated to excellence in clinical care, health professions education, and innovative practices that can be replicated nationally. The largest of the nine state AHEC's, MAHEC serves NC's 16 westernmost counties to address national and state concerns with the supply, retention, and quality of health professionals especially in rural areas.