Engagement Specialist -School Based Therapy team: Patient Access Center

Mountain Area Health Education Center; Ridgefield (CT); On-site; USD 67,502,000 - 75,768,000; Full time

Job summary

Mountain Area Health Education Center (MAHEC) is seeking an Engagement Specialist to support school-based therapy patients and families by ensuring timely engagement and excellent patient experience.

The role provides administrative support to school-based therapists, maintains registration paperwork, verifies guardianship, and helps manage patient accounts while coordinating with schools and referral sources to improve service delivery.

Qualifications

• High school diploma or equivalent with 2 years relevant experience or equivalent combination.
• Excellent MS Office skills (Word, Excel, PowerPoint) and familiarity with Outlook/Teams/SharePoint.
• Experience in medical office/clinical settings and with patient registration processes preferred.

Responsibilities

• Process referrals for school-based therapy services and initial outreach to patients/guardians.
• Verify demographics, insurance, and guardianship; prepare registration paperwork.
• Coordinate with schools and referral sources; schedule and track appointments.

Skills

Microsoft Office

Outlook/Teams/SharePoint

Education

High school diploma or equivalent + 2 years experience

Valid NC driver’s license

Spanish language skills preferred

Tools

Medical Office Management software

Job description

JOB SUMMARY

The Engagement Specialist will serve school-based therapy patients and their families by supporting timely, efficient, and successful engagement in services, all while providing excellent patient experience. The Engagement Specialist will provide administrative support to school-based therapists by ensuring compliance metrics are met for each patient regarding completion of registration paperwork, verification of guardianship, and helping manage patient accounts. This position works directly with the patients.

SPECIFIC RESPONSIBILITIES

Process incoming referrals for school-based therapy services. Including initial patient/guardian outreach, building patient charts, verifying demographic information and insurance, supporting patient/guardian in completing initial registration paperwork, and verifying that all compliance standards are met before scheduling. Obtain and review patient's legal documentation related to decision-making for Risk review (such as guardianship and custody paperwork). Coordinate with referral sources and schools, providing updates on referrals and coordinating efforts to contact patients as needed. Monitor patient charts to ensure that registration paperwork, demographic information, and insurance information remains up to date. This will include patient outreach to collect all necessary patient demographic information and paperwork. Update patient charts to reflect accurate demographics, insurance information, contact information, etc. Refer patients to financial advocates as needed Schedule interpreting services for patient appointments, both intake and routine appointments as needed. Monitor therapist schedules, supporting in scheduling and reconciling of appointments. Monitor appropriate electronic health record inbox and provide follow-up as needed. Answer phones, checks voicemails, and monitor phone volume. Actively embraces and supports divisional and organizational initiatives.

KEY COMPETENCIES

• Integrity and Accountability - Instills trust through own actions and follows through on commitments. Demonstrates high standards of ethics and treats others fairly and consistently. Establishes clear expectations for self and others to achieve stated goals and objectives. Exemplifies conduct congruent with MAHEC values and professional guidelines.


• Relational Skills - Possesses high degree of self‐awareness. Recognizes and understands one's own and others' emotions and manages them effectively to respond appropriately, achieve intended goals, and relate well to others.


• Collaboration – Fosters commitment, team spirit and trust. Consistently develops and sustains collaborative working relationships, including across functions and departments. Fosters an inclusive culture of respect for individual and cultural differences.


• Resilience and Adaptability - Deals effectively with pressure while maintaining focus and remaining optimistic under adversity. Is open to change and new information, adapting rapidly in response to changing conditions and unexpected difficulties. Solicits and acts on feedback, learning from experience. Willing to compromise.


• Service Delivery – Places patients and colleagues at the center of priorities. Possess a high sense of urgency and ownership in solving problems. Looks for and identifies opportunities to enhance the level of service you and your team provide to others.


• Conflict Resolution – Knows how to uncover and resolve conflicts and disagreements in a positive and constructive manner. Maintains positive relationships and a professional and respectful attitude even under difficult circumstances. Helps people reach agreement.


• Diversity, Inclusion + Equity - Seeks out cross-cultural experiences that encourage awareness; seeks feedback from diverse stakeholders. Ensures equity mindset to carry out mission in culturally relevant ways.

EDUCATION AND EXPERIENCE

• MINIMUM QUALIFICATIONS: Any combination of education and experience equivalent to the following: High school diploma or equivalent, two years of relevant experience, or comparable combined education and/or experience required.


• PREFERRED QUALIFICATIONS: Previous experience in a medical office/clinical environment preferred. Experience in Behavioral Health highly preferred Familiar with the operations of community mental health services, school-based therapy, and/or child and family therapy services.


• SPECIFIED SKILLS: COMPUTER Excellent skills in Microsoft Office including Word, Excel, PowerPoint, and database applications required. Experience with Outlook, Teams, and SharePoint for collaboration management. Must function with advanced skills in a Medical Office Management software program.


• FOREIGN LANGUAGE: Spanish language skills preferred but not required. Eligible for compensation add on after successful completion of language skills assessment.


• REQUIRED LICENSES: Valid NC driver’s license required.

SCHEDULE

Regular attendance on-site is an essential function of this position. Typical business hours are Monday – Friday, 8:00 am to 5:00 pm (or flexed to best meet the needs of the clients and/or the Division); 40 hours per workweek; weekend, holiday, or evening coverage is occasionally required. Work hours will need to be flexible in order to respond to special work assignments, or evening activities, as requested by the team leader. After initial training and introductory period, this position is eligible for a hybrid weekly schedule between WFH and on-site. Frequency of attendance on-site will be determined by leadership based on the business needs of the team. Employee must reside within reasonable daily commuting distance of MAHEC.

COMPENSATION

$23.65/hour, full time + MAHEC's Total Rewards Package At MAHEC, we strive to equip all team members with Total Rewards (pay + benefits) to honor their service, support their health, manage their financial security, build their career, and thrive. MAHEC is a qualifying employer for the Public Service Loan Forgiveness (PSLF) Program. Employees who meet federal requirements may be eligible to have remaining student loan balances forgiven after 10 years of qualifying payments while working full-time at MAHEC.

All MAHEC employees and learners will be required to receive the Flu vaccine or have an approved exemption. MAHEC does not provide employment-based US visa sponsorship, now or in the future. All new employees must provide valid, original I-9 documents on their first day of work. MAHEC Talent Management is located at 121 Hendersonville Road, Asheville, NC 28803. Equal Opportunity Employer.

Thank you for your interest in employment with Mountain Area Health Education Center in Asheville, NC, where we are committed to improving health in western North Carolina through innovative health professions education and compassionate healthcare.

MAHEC was established in 1974 to improve training and retention of healthcare professionals across our region. We are dedicated to excellence in clinical care, health professions education, and innovative practices that can be replicated nationally. The largest of the nine state AHEC's, MAHEC serves NC's 16 westernmost counties to address national and state concerns with the supply, retention, and quality of health professionals especially in rural areas.