Program Coordinator (Non-Exempt)

Tohono O'odham Nation; Sells (AZ); On-site; USD 65,000 - 90,000; Full time

Job summary

Tohono O'odham Nation in Sells, AZ seeks an experienced program administrator who can plan, organize and coordinate activities, monitor progress, and ensure compliance with standards.

The incumbent will supervise staff, evaluate performance, manage grants and contracts, develop goals, and prepare reports and training materials while building partnerships across departments and with community organizations. Strong communication and travel within Nation boundaries are required.

Qualifications

• Associate's Degree in Business Administration or closely related field.
• Four years' work experience in management of a program or equivalent.
• One-year supervisory experience.

Responsibilities

• Plans, organizes, coordinates and administers the activities of the program.
• Evaluates program effectiveness and reports on success.
• Supervises, trains and evaluates staff, assigns work and priorities.
• Monitors grants, program contracts and contractor performance.
• Develops and establishes program goals and objectives.
• Coordinates training, informational materials, and liaises with other departments.
• Establishes and maintains liaison relationships with agencies and groups.
• Coordinates meetings to resolve problems and discuss goals.
• Prepares program activity reports and statistical materials for management review.
• Participates in staff development and training programs.

Skills

Program management

Staff supervision

Grant administration

Public events coordination

Communication skills

Education

Associate's Degree in Business Administration or closely related field

Four years' work experience in management of a program

One-year supervisory experience

Job description

Position Summary

Under general supervision, plans, organizes and coordinates activities of an assigned program area.

The position is located in Sells, AZ.

The work is normally reviewed upon completion, with occasional spot checks while in process, to ensure accuracy, timeliness and conformance to established standards; major work tasks are covered by instructions or procedures and unusual situations are referred to a supervisor.

Essential Duties and Responsibilities

(Depending on area of assignment, incumbent may not be required to perform some of the duties listed below)

• Plans, organizes, coordinates and administers the activities of the program.
• Evaluates program effectiveness and measures/reports on program success.
• Supervises, trains and evaluates staff, determines work assignments and priorities.
• Monitors grants, program contracts and/or contractor performance.
• Assists in developing and establishing program goals and objectives.
• Coordinates the development of training and informational materials.
• Establishes and maintains liaison relationships and coordinates program activities with other departments, public and private agencies, organizations and groups.
• Coordinates and conducts meetings to resolve problems, address issues, discuss program goals and objectives.
• Coordinates and conducts program-related studies and prepares written reports and recommendations.
• Prepares routine and special program status reports.
• Coordinates, develops, implements, and participates in staff development and training programs.
• Prepares program activity reports and statistical materials for management review.
• Performs other job related duties as assigned and contributes to a team effort.

Knowledge, Skills, and Abilities

• Knowledge of the Tohono O'odham culture, customs, and traditions.
• Knowledge of department organization, functions, objectives, policies and procedures.
• Knowledge of administrative practices and procedures.
• Knowledge of coordinating public events, meetings, and workshops.
• Knowledge of community agencies, organizations and resources.
• Knowledge of principles and practices of grant administration.
• Knowledge of applicable federal, state, tribal laws, regulations and requirements.
• Skill in planning, organizing and coordinating program activities.
• Skill in preparing, reviewing, and analyzing operational and financial reports.
• Skill in compiling data into useful statistical information
• Ability to communicate efficiently and effectively both verbally and in writing.
• Ability to work independently and meet strict time lines.
• Ability to work extended hours and various work schedules.
• Ability to travel within the interior/exterior boundaries of the Tohono O'odham Nation.
• Ability to establish and maintain positive and effective working relationships with other employees and the general public.
• Ability to maintain privileged confidential information.
• Ability to travel within the interior/exterior boundaries of the Tohono O'odham Nation.

Minimum Qualifications

• Associate's Degree in Business Administration or closely related field and four years' work experience in management of a program, or an equivalent combination of training, education, and work experience, which demonstrates the ability to perform the duties of this position.
• One-year supervisory experience.

Licenses, Certifications, Special Requirements

• Upon recommendation for hire a criminal background and National FBI check is required to determine suitability for hire, including a 39-month Motor Vehicle Record.
• May require possessing and maintaining a valid driver's license, (no DUIs or major traffic citations within the last three years).
• If required, must meet the Tohono O'odham Nation tribal employer's insurance requirements to receive a driver's permit to operate program vehicles.
• Based on the department's needs, incumbents may be required to demonstrate fluency in both the Tohono O'odham Language and English as a condition of employment.