Program Coordinator - MPS

The Henry M. Jackson Foundation for the Advancement of Military Medicine; Bethesda (MD); On-site; USD 52,800 - 55,000; Full time

Benefits offered by this job

Health benefits

Retirement plans

On-site work environment

Job summary

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) seeks a Program Coordinator to provide administrative and programmatic support for the Suicide CPR Initiative in Bethesda, MD. The role covers budget, space, personnel, contracts, and purchasing, with on-site work four days per week, under supervision.

The SCPR Initiative collaborates with USUHS and other DoD partners. The Program Coordinator will support research operations in the Medical and Clinical Psychology

Qualifications

• Bachelor's Degree required.
• 0-2 years experience required.
• Ability to obtain and maintain a T1/Public Trust background check.
• Knowledge of the federal budget process and office automation.
• Knowledge of project management principles and good communications skills.

Responsibilities

• Assists with the administrative and programmatic coordination of multiple federally funded research projects, tracking timelines and deliverables.
• Assists with coordination of research operations including onboarding/offboarding, purchasing, travel, and meeting logistics.
• Monitors milestones, reporting deadlines, and regulatory requirements; prepares status updates and assists with progress reports and grant documents.
• Provides administrative support such as hiring, purchasing, and progress tracking.
• Serves as liaison between investigators, staff, offices, subcontractors, and collaborators; facilitates communication and schedules meetings.
• Assists with budget administration by tracking expenditures and supporting forecasting and reporting.
• Maintains organized project records and tracking systems; assists with grant applications, publications, audits, and documentation.
• Assists with regulatory and compliance activities by maintaining IRB submissions and approvals, training, and study documentation.
• May perform other duties as assigned or directed by the supervisor.

Skills

Independent work

Budget knowledge

Project management

Communication skills

Regulatory knowledge (IRB)

Education

Bachelor's Degree

Tools

Office automation

Database tracking

Job description

Job Description

HJF is seeking a Program Coordinator to provide administrative and programmatic support to the Suicide CPR Initiative program under the direction of a supervisor. Coordinates budget and accounting, space management, personnel management, overall management, contracts, and purchasing. Completes more routine tasks independently and relies on guidance from higher Program Manager (PM) levels for more complex tasks. This position is located in Bethesda, MD.

This position will be in support of the Suicide CPR Initiative program led by Dr. Marjan Holloway, a clinical psychologist and intervention scientist whose research focuses on developing and empirically evaluating innovative interventions to reduce suicide risk. The Initiative is uniquely positioned to address the critical issue of military suicide through its longstanding affiliation with the Uniformed Services University Health Sciences (USUHS), as well as its strong partnerships with the Department of Defense, the Department of Veterans Affairs, and national and international collaborators.

The Program Coordinator will support the Suicide Care, Prevention, and Research (SCPR) Initiative in the Medical and Clinical Psychology (MPS) Department within the Uniformed Services University (USUHS) in Bethesda, Maryland. This position is located at the Suicide CPR Initiative Office in Bethesda, Maryland (HJF Headquarters Building) and the incumbent will be expected to work on-site 4 days per week. The mission of the Suicide CPR Initiative is threefold:

• CARE: Develop and evaluate evidence‑based interventions to reduce suicidal thoughts and behaviors.
• PREVENTION: Save lives through education, intervention, scientific research, and advocacy.
• RESEARCH: Advance the science and practice of suicide prevention and intervention to improve outcomes for service members, veterans, and other at‑risk populations.

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

Responsibilities

• Assists with the administrative and programmatic coordination of multiple federally funded research projects, including tracking timelines, deliverables, and project documentation.
• Assists with the coordination of research operations, including personnel onboarding and offboarding, purchasing, consultant agreements, travel, meeting logistics, effort tracking, and maintenance of project documentation to support efficient program execution.
• Monitors project milestones, reporting deadlines, and regulatory requirements; prepares status updates and assists with the timely submission of progress reports, grant documents, and other sponsor‑required materials under the direction of the supervisor.
• Provides administrative support under the direction of a supervisor such as hiring, purchasing, and tracking progress.
• Serves as a liaison between investigators, research staff, institutional offices, subcontractors, and external collaborators by facilitating communication, scheduling meetings, documenting action items, and following up on outstanding tasks.
• Assists with budget administration by tracking expenditures, monitoring cost center activity, reconciling project expenses, processing invoices and purchase requests, and supporting financial forecasting and reporting.
• Maintains organized project records, databases, and tracking systems; assists with collecting and compiling information for grant applications, presentations, publications, publication clearances, audits, and other programmatic activities while ensuring accuracy and completeness of documentation.
• Assists with regulatory and compliance activities by maintaining regulatory documentation, tracking Institutional Review Board (IRB) submissions and approvals, monitoring required training and certifications and coordinating study documentation.
• May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role.

Qualifications

Education and Experience

• Bachelor's Degree required.
• Minimum of 0 - 2 years experience required.

Required Knowledge, Skills and Abilities

• Knowledge of organizational objectives, the federal budget process, office automation.
• Ability to work completely independently, use sound judgement in solving problems.
• Knowledge of project management principles, and good communications skills.
• Ability to obtain and maintain a T1/Public Trust background check.

Work Environment

• This position will take place primarily in an office setting with a schedule of 4 days per week on site.

Compensation

• The annual salary range for this position is $52,800 - $55,000. Actual salary will be determined based on experience, education, etc.

Benefits

• HJF offers a comprehensive suite of benefits focused on your health and well‑being, from medical, dental, and vision coverage to health savings and retirement plans, and more.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

Equal Opportunity Employer/Protected Veterans/Individuals With Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)