Program Coordinator - Media and Event Services

Clark College; Vancouver (WA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Vacation and sick leave

Medical, dental, life insurance and L3

Retirement plan

Tuition waiver

Job summary

Clark College in Vancouver, Washington is seeking a full-time Program Coordinator to support the Media and Event Services department. The role is in-person with weekends and evenings required, and involves coordinating space reservations, contracts, and on-site event support.

Responsibilities include managing scheduling, providing quotes, operating AV equipment, and collaborating with campus departments to ensure events run smoothly.

Qualifications

• High School diploma or equivalent.
• One year of work experience in events or a related area.
• Flexibility to work varying hours including weekends and evenings.
• Valid driver's license and valid auto insurance.
• Ability to lift up to 30 pounds and travel between Clark College locations.

Responsibilities

• Respond to potential clients regarding space reservations.
• Provide venue information, quotes, and available resources.
• Coordinate and schedule conference rooms and classrooms using scheduling software (25Live).
• Manage contracts for external clients based on needs for the venue and resources.
• Coordinate and operate technical media equipment for events (lighting, sound, projectors, microphones, etc.).
• Collaborate with Media Technicians, ITS, Facilities, and other campus departments.
• Be on site for external events during setup and post-event support.
• Perform office duties: email, calendars, payments, filing, supplies, purchasing paperwork.

Skills

Customer service

Communication

Time management

Independence

Organizational skills

Education

High School diploma or equivalent

Tools

25Live

Job description

Description

Clark College is currently accepting applications for a full-time, permanent classified Program Coordinator position. This position supports the Media and Event Services department. This position is in person and the work schedule will vary and will include frequent weekends and evenings.

At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.

Position Responsibilities

JOB DUTIES AND RESPONSIBILITIES:

• Respond to potential clients regarding space reservations.
• Provide venue information, quotes, and available resources.
• Coordinate and schedule conference rooms and classrooms using scheduling software (25Live).
• Manage contracts for external clients based on individual needs for the venue and resources.
• Coordinator and operate technical media equipment which may include lighting, sound, projectors, microphones, etc.
• Work collaboratively with Media Technicians, ITS, Facilities, and other campus departments.
• Coordinate the reservation to align with the information provided by Media Services and Facilities.
• Be on site for external events during space set up, providing requested media, and following college policies.
• Perform various office duties include email communication, updating calendars, processing payments with accounting, filing, supply ordering, and support purchasing paperwork.
• Perform related duties as required.

Qualifications

POSITION REQUIREMENTS AND COMPETENCIES:

Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:

• High School diploma or equivalent.
• One (1) year of work experience in events or a related area.
• Flexibility to work various hours throughout the week, including weekends and evenings.
• Possess a valid drivers license
• Possess valid auto insurance.

JOB READINESS/WORKING CONDITIONS:

• Ability to lift up to 30 pounds.
• Requires periodic travel between Clark College locations.
• Ability to provide excellent customer service.
• Ability to effectively communicate.
• Provide technical concepts to non-technical audiences.
• Ability to self-direct and work independently.
• Strong organizational and time management skills.
• Ability to accurately maintain documentation.
• Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.

• This position is represented by Washington Public Employees Association.
• Prior to a new hire, a background check including criminal record history will be conducted which includes a sexual misconduct background check as required under RCW 28B.112.080 Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Supplemental Information

SALARY/BENEFITS:

Salary Range: $3,738-$4,980/month | Step A-M (commensurate with qualifications and experience) | Range: 41 | Code: 107N

Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases.

Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver.

WHAT WE OFFER:

• Clark College promotes work/life balance for employees.
• McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
• Coffee Lounge in Hannah Hall and Clark Cafe in Joan Stout Hall.
• Campus bookstore offers snacks, apparel, and specialty supplies.
• On-campus early childhood education care program (pending registration and availability).
• Gym and recreation facilities available for membership.
• Clark promotes wellness with a variety of different workshops and events.

APPLICATION DEADLINE:

Required application materials must be completed and submitted online by 3 p.m., September 1, 2026.

REQUIRED ONLINE APPLICATION MATERIALS:

• Clark College online application
• Current resume, with a minimum of three (3) references listed.
• Responses to the supplemental questions included in the online application process.

To contact Clark College Office of People and Culture, please call [phone] or email [e-mail].

DISABILITY ACCOMMODATIONS

Upon request, accommodations are available to persons with disabilities for the application process. Contact the Office of People and Culture at [phone] or by video phone at [phone].

SECURITY

The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, [phone] or [e-mail]. The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php.

ELIGIBILITY VERIFICATION

If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. Clark College does not currently sponsor H-1B visas.

Clark College's Office of People and Culture supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Cross Institution Faculty of Color Mentorship program, and Faculty and Staff of Color Conference.

The Office of People and Culture aims to support and elevate the college community by embedding equity and continuous growth into every aspect of people's practices - from recruitment and onboarding to learning, well-being, and community partnerships.

Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act.

Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.

Clark College Office of People and Culture

August 14, 2026

26-00067

The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and is available for contact. Thao Schmidt, Interim Associate Vice President, 360-992-2628, [e-mail], 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663.