Program Coordinator, Library Programs & Awards

ALA Brand; Chicago (IL); Hybrid; USD 50,000 - 61,000; Full time

Benefits offered by this job

Flexible work schedules

Medical and dental coverage

Paid time off

Retirement annuity

35-hour work week

PSLF eligibility

Job summary

American Library Association in Chicago seeks a full-time Program Coordinator to provide administrative support across ALSC and RUSA, manage division programs, awards, and member engagement. The role reports to the ALSC and RUSA Executive Directors and coordinates committees and events.

The position emphasizes project management, timely deliverables, and collaboration across units, with a hybrid schedule and competitive benefits. Starting salary around $55k with comprehensive benefits.

Qualifications

• Bachelor's degree is required.
• Experience in and knowledge of the children’s and teens book publishing industry and/or user reference services.
• Strong writing and verbal communication skills.
• Ability to plan and execute projects within established deadlines.
• Ability to organize and follow through on projects.
• Knowledge of MS Office; experience with iMIS and project management tools such as Asana and Airtable.
• Knowledge of HTML and Drupal, or other CMS is helpful.

Responsibilities

• Partner closely with ALSC and RUSA Executive Directors to ensure activities of the book and media awards programs are completed by established deadlines.
• Support collaborative opportunities across divisions and units of ALA that support programs and projects benefiting members of the division.
• Support staff in development of award ceremonies at Annual Conference.
• Maintain, update, and archive the division’s program and project records.
• Support both in-person and virtual book and media and other awards programming, ensuring relevance, accessibility, and strong member engagement.
• Work with ALSC and RUSA executive directors to support board meeting scheduling, document collection, and dissemination for board reports.
• Support application collection and notification for division scholarships and grants.

Skills

Children's/teens publishing

Written and verbal communication

Project management

Decision making

HTML knowledge

Drupal knowledge

MS Office

Education

Bachelor's degree

Tools

iMIS

Asana

Airtable

HTML

Drupal

Job description

American Library Association in Chicago seeks a full-time Program Coordinator to provide administrative support across ALSC and RUSA, manage division programs, awards, and member engagement. The role reports to the ALSC and RUSA Executive Directors and coordinates committees and events.

The position emphasizes project management, timely deliverables, and collaboration across units, with a hybrid schedule and competitive benefits. Starting salary around $55k with comprehensive benefits.