Program Coordinator II (Hybrid) - Molecular Microbiology

Washington University in St. Louis; St. Louis (MO); On-site; USD 32,000 - 50,000; Full time

Benefits offered by this job

Vacation & holidays

Health insurance

Metro U-Pass

Job summary

Washington University in St. Louis seeks a detail‑oriented coordinator to plan and implement department programs, manage communications, and oversee event logistics for domestic and international conferences.

You will assist with budgets, purchasing, and travel arrangements while supporting a busy department. The role requires strong interpersonal and written communication abilities, a background in organizing complex schedules, and the ability to handle multiple tasks in a dynamic university

Qualifications

• High school diploma or equivalent is required.
• Bachelor's degree preferred.
• Relevant experience: 5 years in similar roles.
• Excellent communication and organizational skills.
• Ability to manage multiple tasks and deadlines.

Responsibilities

• Plan and coordinate department programs and activities.
• Manage social media, outreach, databases, and correspondence.
• Arrange travel, catering, and logistics for conferences and events.
• Support department purchases, travel, and budgets.
• Perform other duties as assigned.

Skills

Detail-Oriented

Interpersonal Communication

Multicultural Environments

Oral Communications

Organizing

Written Communication

Education

Bachelor's degree

High school diploma or equivalent

Job description

Position Summary

Location

SAINT LOUIS, MO 63110

Scheduled Hours

40

Position Summary

Plans and implements programs and initiatives for assigned department.

Job Description

Primary Duties & Responsibilities

• Assists with operational coordination of department programs and activities, social media and communication outreach, databases and file management, internal and external correspondence.
• Coordinates logistics arrangements of major domestic and international conferences and speaking engagements, including handling all travel arrangements and accommodations, catering arrangements for banquets and luncheons, logistics for speaking presentations, preparation of meeting schedules, crowd control and prompt processing of reimbursements.
• Assists with departmental purchases, travel and expenditures.
• Assists with program budgets.
• Performs other duties as assigned.

Working Conditions

Job Location/Working Conditions:

• Normal office environment.

Physical Effort

• Typically sitting at a desk or table.

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Education

Required Qualifications

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications / Professional Licenses

No specific certification/professional license is required for this position.

Work Experience

Relevant Experience (5 Years)

Skills

Not Applicable

Driver's License

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Education

Preferred Qualifications

Bachelor's degree

Certifications / Professional Licenses

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience

No additional work experience unless stated elsewhere in the job posting.

Skills

Detail-Oriented, Interpersonal Communication, Multicultural Environments, Oral Communications, Organizing, Written Communication

Grade

G09-H

Salary Range

$23.37 - $36.19 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.