Program Coordinator II - Community Safety Program

Medical College of Wisconsin; Milwaukee (WI); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Healthcare coverage

403B retirement plan

Vacation and holidays

Tuition reimbursement

Parental leave

EFAP

Pet insurance

On-campus fitness facility

Job summary

Medical College of Wisconsin is seeking a Community Safety Program Coordinator to support implementation of programs and events within the Division of Community Safety Policy and Engagement (DCS) at the Comprehensive Injury Center. You will coordinate logistics, prepare materials, track deliverables, and draft communications to partners and stakeholders.

The role requires a Bachelor's degree and 3+ years of experience, with mastery of Zoom and Microsoft Office Suite.

Qualifications

• Bachelor's degree required.
• Minimum of 3 years related experience.
• Experience in government or nonprofit public health preferred.
• Strong written and verbal communication skills and high attention to detail.

Responsibilities

• Coordinate logistics for in‑person and virtual meetings and events.
• Support the development and preparation of presentation materials.
• Monitor program and project priorities, deliverables and deadlines.
• Draft, review, and edit proposals, external correspondence, presentations, and other documents.
• Document meetings and events via notes, photographs, and video as needed.
• Draft and provide content for social media, reports, and other external communications in partnership with CIC Communications Specialist.
• Monitor and update files and documents including presentations, program calendars, reports, proposals, and other relevant documents.
• Research and monitor trends relevant to community safety, public health, and violence prevention.
• Manage program communications and follow through of DCS partners and program participants.
• Coordinate enrollment, registration, and follow‑up activities for meetings and events.
• Manage the Division's social media accounts and web content, including planning, creating, scheduling, and posting material and monitoring engagement.
• Maintain a calendar of events and observances relevant to violence prevention and community safety.
• Design and deliver presentations, facilitate meetings and trainings, and respond to technical assistance requests from partners.
• Develop, adapt, and implement templates and organizing processes that support consistent and quality program delivery.
• Maintain contact and relationship management systems and support effective partner relations.
• Represent the CIC‑DCS on internal and external committees and working groups as needed.

Skills

Project coordination

Communication skills

Time management

Attention to detail

Education

Bachelor's degree

Tools

Zoom

Microsoft Teams

Word

PowerPoint

SharePoint

Excel

Job description

Summary

The Community Safety Program Coordinator will support the successful implementation of programs, events, and other activities implemented by the Division of Community Safety Policy and Engagement (DCS) within the Comprehensive Injury Center at the Medical College of Wisconsin (CIC).

Primary Responsibilities

• Coordinate logistics for in‑person and virtual meetings and events
• Support the development and preparation of presentation materials
• Monitor program and project priorities, deliverables and deadlines
• Draft, review, and edit proposals, external correspondence, presentations, and other documents
• Document meetings and events via notes, photographs, and video as needed
• Draft and provide content for social media, reports, and other external communications in partnership with CIC Communications Specialist
• Monitor and update files and documents including but not limited to presentations, program calendars, reports, proposals, and other relevant documents
• Research and monitor trends relevant to community safety, public health, and violence prevention
• Manage program communications and follow through of DCS partners and program participants
• Coordinate enrollment, registration, and follow‑up activities for meetings and events
• Manage the Division's social media accounts and web content, including planning, creating, scheduling, and posting material and monitoring engagement
• Maintain a calendar of events and observances relevant to violence prevention and community safety
• Design and deliver presentations, facilitate meetings and trainings, and respond to technical assistance requests from partners
• Develop, adapt, and implement templates and organizing processes that support consistent and quality program delivery
• Maintain contact and relationship management systems and support effective partner relations
• Represent the CIC‑DCS on internal and external committees and working groups as needed

Knowledge - Skills - Abilities

We are seeking a self‑motivated team‑player with experience supporting high‑performing leaders and the implementation of virtual and in‑person programs, meetings, and events. Mastery of Zoom and Microsoft Office Suite including Teams, Word, SharePoint and PowerPoint is required. Individual must be a service‑oriented team‑player with high attention to detail and ability to perform successfully in a fast‑paced environment under tight deadlines. Excellent written, verbal, and digital communication skills with a high level of emotional intelligence required.

Qualifications

Appropriate experience may be substituted for education on an equivalent basis.

Minimum Required Education:Bachelor's degree

Minimum Required Experience:3 years

Preferred Experience: Government, nonprofit public health

Field: Public Health Administration and Community Engagement

Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Work Environment

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Sensory Acuity

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colours and perceive relative distances between objects.

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility, offering onsite classes
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview

For a full list of positions see: MCW Careers

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, colour, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.