Program Coordinator – HR Operations and Compliance

Dartmouth Health; Lebanon (NH); Hybrid; USD 32,000 - 47,000; Part time

Job summary

Dartmouth Health is seeking a part-time Remote HR Compliance Administrator to support regulatory readiness across licensure, competency, and certification management. The role requires on-site presence portion and collaboration with HR systems to generate reports and maintain employee records.

You will verify primary sources, track renewals, and assist with remote worker program administration while protecting sensitive information and maintaining confidentiality.

Qualifications

• Bachelor’s degree in HR or equivalent work experience.
• 2+ years in a Human Resources setting.
• Familiarity with clinical regulatory requirements in healthcare preferred.
• Strong organizational and communication skills.
• Proficient in Microsoft Office Suite; ability to handle confidential data.

Responsibilities

• Ensure completeness and accuracy of HR records per regulatory guidelines.
• Manage Evercheck for primary source verification of licenses and certifications.
• Update records in PeopleSoft and scanned documents in employee files.
• Generate HR reports to track recertification timelines and communicate with leadership.
• Coordinate Remote Worker program administration and related space requirements.

Skills

HR compliance

Organization

Microsoft Office

Data reporting

Confidentiality

Education

Bachelor’s degree in HR or related field

Job description

Overview

This role is Part Time Remote and the candidate is required to be on site partially.

Assists the HR Operations Program Manager to ensure compliance in regulatory readiness. Focus areas include, but are not limited to, employee record management, licensure, competency, registration, and certification management, remote worker program management. Partners with HR Systems to create reports and alerts for HR programs tracking, gap analysis and communication to employees leadership to ensure employment requirements are current and up-to-date. In addition, assists with collaboration with system member business partners regarding implementing HR compliance programs and systems when available to them.

Responsibilities

1. Following regulatory guidelines ensures the completeness and accuracy of HR electronic employee records by using established processes to review potential gaps and upscale when needed.
2. Manages the Evercheck platform for automated primary source and ongoing verification and tracking of clinical licenses, registrations, and certifications. Perform gap analysis and resolve.
3. For manually tracked clinical licenses, registrations, and certifications ensures primary source verification has occurred and is updated in all HR systems including entry into PeopleSoft, as well as scan into employee electronic HR records as required. Verifies certification for new hires in partnership with Life Support.
4. Utilizing HRIS reports provided, tracks and communicates to employees due to recertify their clinical licenses, registrations and certifications. Includes emailing notifications to employees, verifying and recording information manually in PeopleSoft and scanning the required documentation into the employee electronic record.
5. Utilizing reports received from automated nursing license verification systems and other sources, monitors nursing licenses that are ready to expire and communicates with department leadership and escalates to the HR Ops & Compliance Program Manager as necessary.
6. Supports HR and the organization in the coordination of Remote Worker process, including report generation, tracking employee remote agreements, leadership criteria and space worksheets.
7. Collaborates with organizational leaders to discuss their department’s remote criteria choices to understand roles and ensure alignment with similar roles.
8. Supports HR Compliance in the preparation of employee records during calendar clearing internal and external regulatory audits, particularly The Joint Commission (TJC).
9. Collaborates with Employee Relations and Talent Acquisition for full employee file checks pulled from all DH Systems (ex. OnBase,PeopleSoft, Halogen, Symplr, iCIMS, Ellkay, etc.).
10. Completes adhoc file pulls as requested (offer letters, applications, resumes).
11. Assists DH employees with Verification of Employment Requests (VOE) related to Public Service Forgiveness Loans, Department of Defense, Housing, etc.
12. Digitizes and files paper employee records in areas where such needs are required for regulatory readiness.
13. Supports Employee Relations in the tracking of HR related policy non-compliance such as flu immunizations, felony attestations, and e-learnings. Includes emailing notifications to employees and leaders and escalating to Employee Relations upon final noncompliance notice.
14. Triages employee inquires via the DH case management system answering and/or forwarding as needed.
15. Performs other duties as required or assigned.

Qualifications

• Bachelor’s degree in HR or equivalent work related experience required.
• Minimum of 2 years’ experience in a Human Resources setting required.
• Background in, or familiarity with, clinical regulatory requirements in a healthcare setting preferred
• Excellent organizational, communications and interpersonal skills required.
• Proficiency in Microsoft Office Suite products required.
• Proven ability to think critically and problem solve while balancing multiple priorities.
• A self-starter, recognizing work to be done prior to being asked.
• Flexibility and adaptability to changing needs.
• Proven ability to handle confidential and sensitive information with a high degree of discretion and propriety at all times.

Required Licensure/Certifications

None

Remote

• Remote: Hybrid Remote
• Area of Interest: Professional/Management
• Pay Range: $22.27/Hr. - $34.51/Hr.
• FTE/Hours per pay period: 1.00 - 1.00 - 40 hrs/week
• Shift: Day
• Job ID: 41450

Dartmouth Health offers a total compensation package that includes a comprehensive selection of benefits. Our Core Benefits include medical, dental, vision and life insurance, short and long term disability, paid time off, and retirement plans. Click here for information on these benefits and more: Benefits | DHMC and Clinics Careers

Dartmouth Health is an affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.