Program Coordinator (Hopkins Extreme Materials Institute)

The Johns Hopkins University; Baltimore (MD); Hybrid; USD 30,000 - 52,000; Full time

Job summary

The Johns Hopkins University's Hopkins Extreme Materials Institute is seeking a Program Coordinator to provide high-level administrative support to HEMI faculty and manage calendars and meetings. The role reports to the HEMI Administrator and collaborates with the director and faculty in a fast-paced, confidential environment.

Responsibilities include program development, day-to-day operations, event planning, and budget oversight, with potential supervision of staff and coordination with

Qualifications

• High school diploma or graduation equivalent.
• Four years progressively responsible administrative experience.
• Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.

Responsibilities

• Provide high-level administrative project support to HEMI and direct support to faculty.
• Manage calendars and meeting logistics.
• Monitor budget expenses and assist with invoices and reporting.
• Coordinate events, communications, and publication materials as needed.
• Serve as primary program contact with internal and external partners.
• Other duties as assigned.

Skills

Microsoft Office

Excel

Word

PowerPoint

Interpersonal skills

Education

High school diploma

Bachelor’s Degree preferred

Job description

The Hopkins Extreme Materials Institute (HEMI) is one of Johns Hopkins University’s premier research institutes on the Homewood Campus. Established in 2012, HEMI includes faculty members from the Whiting School of Engineering, Krieger School of Arts and Sciences, and the Applied Physics Laboratory in collaboration with numerous associates from academia, government, and industry. Our team of globally recognized researchers embraces the challenge of solving extremely complex research problems.

We are seeking a Program Coordinator who will provide high-level administrative project support to HEMI, and direct administrative support to HEMI faculty, including calendaring and meeting management. This person must maintain a high degree of professionalism and confidentiality, comfortably take initiative and exercising independent judgment to resolve issues. Must be able to work in a demanding, fast-paced collaborative work environment as part of an exciting support team committed to excellence and customer service. This position will report directly to the HEMI Administrator, however job duties are primarily assigned by the HEMI director and faculty.

The Program Coordinator is responsible for the implementation of a specific program under general supervision and direction. The Program Coordinator participates in program development, planning, and implementation. The position is responsible for day-to-day operations of the program and achieving short and long-term program goals. May supervise or oversee operational staff with program responsibilities.

Specific Duties & Responsibilities

• Contribute to goal setting and identify program operational requirements to meet programmatic goals.
• Obtain and utilize internal and external resources to meet program goals.
• Serve as primary contact for the program with internal departments and external organizations.
• Responsible for monitoring budget expenses, processing invoices, performing budget reconciliation, and assisting with budget development.
• Compile documentation related to funding and finance.
• Identify and resolve programmatic problems.
• Assist with planning events and coordinate preparation, set up and logistics for events/ functions.
• Coordinate communication activities via websites, social media channels, and publication materials as needed.
• Ensure timely, accurate and appropriate reporting of program activities.
• Other duties as assigned.

Minimum Qualifications

• High school diploma or graduation equivalent.
• Four years progressively responsible administrative experience.
• Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Bachelor’s Degree.

Technical Qualifications & Specialized Certifications

• Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.

Technical Skills & Expected Level Of Proficiency

• Budget Management - Intermediate
• Digital Communications - Developing
• Documentation and Reporting - Developing
• Event Planning - Intermediate
• Event Coordination - Intermediate
• Financial Administration - Intermediate
• Interpersonal Skills - Intermediate
• Meeting Coordination - Intermediate
• Oral and Written Communications - Intermediate
• Organizational Skills - Intermediate
• Program Management - Intermediate
• Resource Management - Developing

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title: Program Coordinator

Job Posting Title (Working Title): Program Coordinator (Hopkins Extreme Materials Institute)

Role/Level/Range: ATO 37.5/03/OF

Starting Salary Range: $21.80 - $37.80 HRLY (Commensurate w/exp.)

Employee group: Full Time

Schedule: M-F, 37.5 hrs wkly

FLSA Status: Non-Exempt

Location: Hybrid/Homewood Campus

Department name: Hopkins Extreme Materials Institute

Personnel area: Whiting School of Engineering