Program Coordinator for Career and Professional Development

Cornell University; Town of Ithaca (NY); Hybrid; USD 40,000 - 47,000; Full time

Benefits offered by this job

Hybrid work arrangement

Based in Ithaca, NY

Comprehensive benefits

Job summary

Cornell University in Ithaca, NY is seeking a Program Coordinator to support graduate student development programs. The role focuses on coordinating events, collaborating with university partners, and engaging students through multiple channels while ensuring policy compliance.

The position is full-time, hybrid (4 days on-campus, 1 day remote), with regular business hours and responsibilities for supervising student staff and managing resources.

Qualifications

• Associate's degree with at least 4 years of relevant experience or equivalent combination of education and/or experience with office and event management
• Experience incorporating the perspectives of multiple communities
• Ability to communicate clearly and effectively, verbally and in writing with other team members and supervisor
• Proven ability to effectively prioritize responsibilities to meet deadlines while working with attention to detail
• Experience planning and implementing complex events and programs (e.g., including processing invoices, reimbursements and travel arrangements)
• Attention to university policies and federal regulations (e.g., FERPA, Human Subjects protection)
• Demonstrated fluency with Microsoft Office (especially Excel, Word, PowerPoint, Outlook, and Teams) and videoconferencing tools (such as Zoom)
• Experience with collecting data (such as through registration surveys) and managing the resulting spreadsheets

Responsibilities

• Coordinate programs and events: Manage the logistics and implementation of professional development programs and events, including symposia, research communication workshops, and the Three-Minute Thesis Competition
• Collaborate across Cornell: Partner with Graduate School colleagues and the broader Cornell Career Network on university-wide initiatives, events, and processes
• Support student engagement and outreach: Respond to custom workshop requests, assess student and field needs, manage applications and deadlines, and promote programs through newsletters, web, social media, and other outreach channels
• Develop resources: Help create and maintain professional development materials and self-directed resources for graduate students, including Individual Development Planning resources and field-based onboarding materials
• Use data to inform programming: Maintain and analyze program participation data, identify trends, and share insights to support program assessment and planning
• Supervise student staff: Provide direction and support to student coordinators, establish clear expectations, resolve issues, and ensure effective on-site event support and compliance with policies

Skills

Communication

Prioritization

Event planning

Budget management

Data analysis

Education

Associate's degree

Bachelor’s degree

Tools

Microsoft Office

Excel

Word

PowerPoint

Outlook

Teams

Workday

Concur

25Live

eShop

WebFin2

Handshake

Salesforce

PeopleSoft

CampusGroups

Job description

The Graduate School Office of Career and Professional Development is seeking a Program Coordinator to support programs and services that help graduate students develop their interests, skills, and confidence to succeed at Cornell and beyond.

This is an excellent opportunity for someone who enjoys bringing people and programs together, solving problems, managing details, and making a meaningful difference in the graduate student experience.

This is a full-time (39 hours/week) endowed position based in Ithaca, NY. This position follows a 4:1 campus-to-home hybrid work arrangement. This hybrid work arrangement is subject to change at any time. Work hours are 8:00am-4:30pm Monday through Friday.

Key Responsibilities

• Coordinate programs and events: Manage the logistics and implementation of professional development programs and events, including symposia, research communication workshops, and the Three-Minute Thesis Competition.
• Collaborate across Cornell: Partner with Graduate School colleagues and the broader Cornell Career Network on university-wide initiatives, events, and processes.
• Support student engagement and outreach: Respond to custom workshop requests, assess student and field needs, manage applications and deadlines, and promote programs through newsletters, web, social media, and other outreach channels.
• Develop resources: Help create and maintain professional development materials and self-directed resources for graduate students, including Individual Development Planning resources and field-based onboarding materials.
• Use data to inform programming: Maintain and analyze program participation data, identify trends, and share insights to support program assessment and planning.
• Supervise student staff: Provide direction and support to student coordinators, establish clear expectations, resolve issues, and ensure effective on-site event support and compliance with policies.

What We Need

• An Associate's degree with at least 4 years of relevant experience or equivalent combination of education and/or experience with office and event management
• Experience incorporating the perspectives of multiple communities
• Ability to communicate clearly and effectively, verbally and in writing with other team members and supervisor
• Proven ability to effectively prioritize responsibilities to meet deadlines while working with attention to detail
• Experience planning and implementing complex events and programs (e.g., including processing invoices, reimbursements and travel arrangements)
• Attention to university policies and federal regulations (e.g., FERPA, Human Subjects protection)
• Demonstrated fluency with Microsoft Office (especially Excel, Word, PowerPoint, Outlook, and Teams) and videoconferencing tools (such as Zoom)
• Experience with collecting data (such as through registration surveys) and managing the resulting spreadsheets

Qualifications

• Bachelor’s degree
• Strong interest in or work experience with higher education student services or administrative support
• Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members
• Value providing excellent customer service to address the needs of staff, faculty, students, employers, and alumni
• Familiarity with Cornell administrative systems such as Workday, Concur, 25Live, eShop, and WebFin2
• Familiarity with various student engagement and tracking platforms such as Handshake, Salesforce, PeopleSoft and/or CampusGroups
• Experience developing and tracking budgets for programs and events
• Experience contributing to and/or managing website content, course management systems or professional social media accounts
• Experience in assisting with data management and reporting for externally funded grants
• Experience supervising hourly student assistants

Rewards And Benefits

• This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 1 day per week and on-campus 4 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
• This position is based in Ithaca, New York.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell
• Follow this link to learn more about the Total Rewards of Working at Cornell: Total Rewards | Working at Cornell.

Visa Sponsorship is not available for this position.

University Job Title

Program Assistant II

Job Family

Student Services

Level

E

Pay Rate Type

Hourly

Pay Range

$29.45 - $33.93

Remote Option Availability

Hybrid

Company

Endowed

Contact Name

Jamie Doss

Contact Email

[e-mail]

Job Titles And Pay Ranges

Non-Union Positions

Noted Pay Ranges Reflect The Potential Pay Opportunity For Each Job Profile. The Hiring Rate Of Pay For The Successful Candidate Will Be Determined Considering The Following Criteria

• Prior relevant work or industry experience
• Education level to the extent education is relevant to the position
• Unique applicable skills
• Academic Discipline

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates.

Notice To Applicants

Please read the required Notice to Applicants statement.

EEO Statement

Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “... any person ... any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.