Program Coordinator, Education (Bay Area Required) - Remote - Nationwide

Vituity; Sacramento (CA); Remote; USD 60,000 - 80,000; Full time

Job summary

Join a forward-thinking organization dedicated to transforming healthcare! As a Program Coordinator, you'll play a vital role in coordinating educational programs and events, ensuring a seamless experience for participants. This position offers the chance to engage with a collaborative team while leveraging your organizational and communication skills. You'll support onboarding processes, manage logistics for live events, and contribute to continuous improvement initiatives. If you're passionate about making a difference and thrive in a dynamic environment, this is the perfect opportunity for you!

Benefits

Monthly wellness events

Professional development training

Team building activities

Flexible work hours

Superior health plan options

Dental and Vision coverage

401(k) retirement savings plan

Outstanding Paid Time Off

Wellness program

Qualifications

• 1-2 years of administrative coordinator experience required.
• Strong attention to detail and excellent organizational skills needed.
• Ability to work independently and as part of a team.

Responsibilities

• Coordinate education programs and events to ensure a positive user experience.
• Provide administrative support to senior leaders and manage schedules.
• Analyze program metrics to measure effectiveness and impact.

Skills

Administrative Coordination

Data Entry

Technical Troubleshooting

Customer Service

Organizational Skills

Time Management

Communication Skills

Education

High School Diploma or GED

Some College or Equivalent Experience

College Graduate

Tools

MS Excel

MS Word

MS PowerPoint

MS Outlook

SharePoint

Yammer

Job description

Remote, Nationwide – Seeking Program Coordinator, Education

Everybody Has A Role To Play In Transforming Healthcare

At Vituity you are part of a larger team that is driven by our purpose to improve lives. We are dedicated to transforming healthcare through our culture by working together to tackle healthcare’s most pressing challenges from the inside.

Join the Vituity Team. At Vituity we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we leverage our strengths and experiences to make a positive impact in our local communities.

The Opportunity

• Participate in and help coordinate education programs, committees, and live events to ensure a positive end user experience such as scheduling, taking notes, tracking attendance, managing action items, ordering catering, facilitating room set up, troubleshooting issues, overseeing technical support, and creating event materials.
• Coordinate onboarding processes such as orientation scheduling, facilitating live virtual orientation meetings, Buddy Program matching, and new hire welcome package ordering.
• Coordinate internship program Educational Sessions scheduling and facilitation.
• Serve as a key program contact for established programs and identify ways to increase engagement.
• Assist with and delegate action items and conduct subsequent follow ups to maintain project timeframes to adhere to project deadlines.
• Support instructor-led delivery and logistics and help identify which learning platform may be the best solution for the program or course.
• Design, gather, and analyze program metrics to measure effectiveness and impact.
• Brainstorm and research new ideas, tools, techniques, and cost-effective solutions and provide recommendations on potential usage with our programs to address goals and problems.
• Maintain education program supply inventory and organization; coordinate shipping for in-person events.
• Coordinate collection and organization of financial disclosure forms for clinical education initiatives.
• Coordinate collection and processing of invoices, faculty/speaker stipends, and expense reimbursements.
• Assist with the production of badges and printed event collateral for in-person education events.
• Assist with Continuing Medical Education (CME) applications.
• Coordinate with faculty on event logistics and slides.
• Support post-event follow up such as billing, evaluation, metric gathering, and analyzing.
• Assist with special projects as needed.
• Provide administrative support to two senior-level leaders including internal/external meeting scheduling, reviewing calendars for conflicts, accepting/declining meetings on behalf of leaders, reminders of meetings and logistics and/or materials that may be needed.
• Prepare and edit professional correspondence, communications, reports, presentations, and other documents on behalf of senior-level leaders.
• Complete senior-level leaders expense reports and track for reimbursement.
• Attend department and project meetings and take minutes.
• Manage Clinical Education and Learning & Development SharePoint sites and Yammer through updating content, driving traffic towards the sites, and monitoring site analytics.
• In collaboration with SMEs, create and edit emails, letters, reports, job aids, infographics, presentations, flyers, process documentation, and newsletter announcements.
• Edit and distribute event recordings.
• Partner with other teams and workgroups on continuously improving administrative processes, and activities cross-functionally to create best possible learning experience for users.
• Help track training completion status and follow up with managers and users as needed.

Required Experience and Competencies

• High school diploma or GED equivalent required.
• 1-2 years of administrative coordinator experience required.
• Some college or equivalent experience required.
• 2+ years of administrative coordination in learning and development or related area preferred.
• College graduate preferred.
• Data entry with minimal errors.
• Analyze data accurately and thoughtfully.
• Troubleshoot technical or live event issues effectively.
• Intermediate MS Excel, Word, PowerPoint, and Outlook skills.
• Strong attention to detail.
• Excellent organizational and time management skills with the ability to handle multiple assignments and action items with varying priorities.
• Ability to work independently with drive and initiative as well as work well within a team setting.
• Strong customer service skills.
• Ability to express ideas and convey information effectively and professionally in verbal and written communications.

The Community

Even when you are working remotely, you are an important part of the Vituity Community. We offer plenty of opportunities to engage with other Vitans through a variety of virtual meet-and-greets, events and seminars.

• Monthly wellness events and programs such as yoga, HIIT classes, and more
• Trainings to help support and advance your professional growth
• Team building activities such as virtual scavenger hunts and holiday celebrations
• Flexible work hours

Benefits & Beyond*

Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future.

• Superior health plan options
• Dental, Vision, HSA/FSA, Life and AD&D coverage, and more
• Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%
• Outstanding Paid Time Off: 3-4 weeks’ vacation, Paid holidays, Sabbatical
• Professional and Career Development Program
• Wellness program

We are excited to share the base salary range for this position is $24.28 - $30.36/hr., exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company’s annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and/or experience.

Vituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Vituity is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity.

*Benefits for part-time and per diem vary. Please speak to a recruiter for more information.

Applicants only. No agencies please.