Program Coordinator, Education (Bay Area Preferred) - Remote - Nationwide

Vituity; Sacramento (CA); Remote; USD 60,000 - 80,000; Full time

Job summary

An established industry player in healthcare is seeking a Program Coordinator to enhance educational initiatives and support senior leaders. This role involves coordinating education programs, managing logistics for events, and ensuring a seamless onboarding process for new hires. You'll thrive in a collaborative environment that values community and personal growth. With flexible hours and a commitment to employee wellness, this position offers a unique opportunity to make a meaningful impact in healthcare. Join a team that believes in transforming lives through education and support, contributing to a brighter future for all.

Benefits

Monthly wellness events

Flexible work hours

Superior health plan options

401(k) retirement savings plan with matching

Paid Time Off: 3-4 weeks vacation, paid holidays, sabbatical

Qualifications

• 1-2 years of administrative coordinator experience required.
• Intermediate skills in MS Office suite are essential.

Responsibilities

• Coordinate education programs and live events for a positive user experience.
• Provide administrative support to senior-level leaders.

Skills

Organizational Skills

Time Management

Communication Skills

Attention to Detail

MS Excel

MS Word

MS PowerPoint

MS Outlook

Education

High School Diploma or GED

Some College or Equivalent Experience

Job description

Remote, Nationwide – Seeking Program Coordinator, Education

Everybody Has A Role To Play In Transforming Healthcare

At Vituity you are part of a larger team that is driven by our purpose to improve lives. We are dedicated to transforming healthcare through our culture by working together to tackle healthcare’s most pressing challenges from the inside.

Join the Vituity Team. At Vituity we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we leverage our strengths and experiences to make a positive impact in our local communities.

The Opportunity

• Participate in and help coordinate education programs, committees, and live events to ensure a positive end user experience such as scheduling, taking notes, tracking attendance, managing action items, ordering catering, facilitating room set up, troubleshooting issues, overseeing technical support, and creating event materials.
• Coordinate onboarding processes such as orientation scheduling, facilitating live virtual orientation meetings, Buddy Program matching, and new hire welcome package ordering.
• Serve as a key program contact for established programs and identify ways to increase engagement. May present at education sessions.
• Assist with and delegate action items and conduct subsequent follow ups to maintain project timeframes to adhere to project deadlines.
• Support instructor-led delivery and logistics and help identify which learning platform may be the best solution for the program or course.
• Design, gather, and analyze program metrics to measure effectiveness and impact.
• Maintain education program supply inventory and organization; coordinate shipping for in-person events.
• Coordinate collection and organization of financial disclosure forms for clinical education initiatives.
• Coordinate collection and processing of invoices, faculty/speaker stipends, and expense reimbursements.
• Assist with the production of badges and printed event collateral for in-person education events.
• Assist with Continuing Medical Education (CME) applications.
• Coordinate with faculty on event logistics and slides.
• Support post-event follow up such as billing, evaluation, metric gathering, and analyzing.
• Provide administrative support to two senior-level leaders including internal/external meeting scheduling, reviewing calendars for conflicts, accepting/declining meetings on behalf of leaders.
• Prepare and edit professional correspondence, communications, reports, presentations, and other documents on behalf of senior-level leaders.
• Complete senior-level leaders expense reports and track for reimbursement.
• Attend department and project meetings and take minutes.
• Manage Clinical Education and Learning & Development SharePoint sites and Yammer through updating content, driving traffic towards the sites, and monitoring site analytics.
• Partner with other teams and workgroups on continuously improving administrative processes, and activities cross-functionally to create best possible learning experience for users.
• Help track training completion status and follow up with managers and users as needed.

Required Experience and Competencies

• High school diploma or GED equivalent required.
• 1-2 years of administrative coordinator experience required.
• Some college or equivalent experience required.
• 2+ years of administrative coordination in learning and development or related area preferred.
• Intermediate MS Excel, Word, PowerPoint, and Outlook skills.
• Excellent organizational and time management skills with the ability to handle multiple assignments and action items with varying priorities under conditions requiring speed and accuracy.
• Strong attention to detail.
• Ability to express ideas and convey information effectively and professionally in verbal and written communications.

The Community

Even when you are working remotely, you are an important part of the Vituity Community.

• Monthly wellness events and programs such as yoga, HIIT classes, and more.
• Flexible work hours.

Benefits & Beyond*

Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future.

• Superior health plan options.
• Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%.
• Outstanding Paid Time Off: 3-4 weeks’ vacation, Paid holidays, Sabbatical.

We are excited to share the base salary range for this position is $24.28 - $30.36/hr., exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company’s annual performance.

Vituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law.