Program Coordinator Dean-GSBS

UT MD Anderson; Houston (TX); Hybrid; USD 53,000 - 79,000; Full time

Benefits offered by this job

Employer-paid medical coverage

PTO and holidays

Tuition assistance

Pension benefits

Job summary

UT MD Anderson is seeking a Program Coordinator to support two GSBS graduate programs. You will provide high-level program administration, coordinate with faculty, students, and staff, and help maintain program operations and engagement across multiple committees.

The role emphasizes policy advisement, event planning, budget support, and communications to strengthen GSBS communities and academic excellence.

Qualifications

• Bachelor's degree required; Master's preferred.
• Three years related experience including program/ project coordination.
• Experience with graduate programs is preferred.

Responsibilities

• Serve as primary contact for faculty and students on policies and engagement opportunities.
• Liaise between GSBS Dean's Office and graduate programs; advise on administrative aspects.
• Plan and implement changes to academic policies; support program assessments and reviews.
• Develop surveys, schedule meetings, and prepare agendas; record minutes for leadership and committees.
• Coordinate faculty membership applications and maintain program manuals and contacts.
• Develop, update budgets with Directors; monitor expenditures and ensure policy compliance.
• Organize and coordinate program events and retreats; manage logistics and publicity.

Skills

Organization

Communication

Event planning

Budget management

Administrative support

Education

Bachelor's degree

Master's degree preferred

Job description

UT MD Anderson is a premier academic cancer center dedicated to advancing cancer care, research, education, and prevention. The Graduate School of Biomedical Sciences (GSBS) supports graduate education and scientific discovery through innovative academic programs, collaborative research, and student development opportunities. The Program Coordinator plays a critical role in supporting two graduate programs within GSBS. The Program Coordinator provides high-level program administration, coordinates student and faculty engagement activities, and ensures effective program operations. The Program Coordinator works closely with Program Directors, faculty, students, and administrative partners to support academic excellence and strengthen program communities throughout UT MD Anderson.

Why Us?

• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.

Responsibilities

• Serve as the primary point of contact for faculty and students regarding program policies, procedures, activities, and engagement opportunities.
• Act as a liaison between the GSBS Dean's Office and assigned graduate programs.
• Advise Program Directors on administrative and operational aspects of program leadership.
• Assist Program Directors with planning and implementing changes related to academic policies.
• Support program assessment activities, including program reviews and evaluation initiatives.
• Develop surveys to assess program activities, initiatives, and outcomes.
• Schedule faculty meetings, steering committee meetings, director-student meetings, and other standing committee meetings.
• Develop meeting agendas and record meeting minutes for program leadership and committees.
• Coordinate faculty membership application processes and related documentation.
• Develop, maintain, and update program desk manuals and contact information for faculty, students, and alumni.

Budget & Program Operations

• Collaborate with Program Directors and Steering Committees to develop annual program budgets.
• Partner with finance staff to monitor expenditures and manage budget activities.
• Ensure compliance with institutional policies and procedures related to financial operations.
• Provide administrative support for training grant activities and related program initiatives.
• Administer program awards and recognition activities.
• Exercise independent judgment to support effective program operations and decision-making.
• Identify opportunities to strengthen program communities and support implementation of solutions.

Program Events & Activities

• Initiate, organize, and coordinate program events and activities in collaboration with Program Directors, faculty, and students.
• Develop event and activity budgets and monitor related expenses.
• Arrange catering, room reservations, and event logistics.
• Secure off-site venues and coordinate annual retreat planning activities.
• Promote and publicize events to maximize participation and engagement.
• Partner with student organizing committees on event planning and execution.
• Assess event effectiveness and implement improvements for future programs.
• Coordinate annual program retreats and related activities.
• Support research-focused activities including seminar series, journal clubs, symposiums, and rotation talks.
• Coordinate social, networking, career development, student government, recruitment, orientation, and GSBS-wide events.

Program Communications

• Manage and maintain program website content and updates.
• Produce and distribute program brochures, newsletters, and other communication materials.
• Create and distribute email communications to faculty and students.
• Manage publicity for program activities, meetings, awards, and accomplishments.
• Update and maintain program handbooks and related resources.
• Support participation in GSBS-wide communication initiatives.
• Gather and share stories highlighting faculty and student achievements.
• Promote program engagement through online and print communication channels.

EDUCATION

Required: Bachelor's Degree

Preferred: Master's Degree

EXPERIENCE

Required: Three years related experience, including program/project coordination experience. With Master's degree, one year experience.

May substitute required education degree with additional years of equivalent experience on a one-to-one basis.

Preferred: Experience with graduate programs. Manage faculty and students. Experience with planned large events.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information

• Requisition ID: 182466
• Employment Status: Full-Time
• Employee Status: Regular
• Work Week: Days
• Minimum Salary: US Dollar (USD) 53,000
• Midpoint Salary: US Dollar (USD) 66,000
• Maximum Salary : US Dollar (USD) 79,000
• FLSA: exempt and not eligible for overtime pay
• Fund Type: Hard
• Work Location: Hybrid Onsite/Remote
• Pivotal Position: No
• Referral Bonus Available?: No
• Relocation Assistance Available?: No