Program Coordinator, Curricular Affairs

awe; Bentonville (AR); On-site; USD 45,000 - 65,000; Full time

Job summary

Alice L. Walton School of Medicine (AWSOM) seeks an experienced Program Coordinator, Curricular Affairs to support day-to-day operations of Phase I & II medical education curriculum in Bentonville, AR.

The role focuses on coordinating initiatives, improving processes, and ensuring timely delivery of curriculum while aligning with accreditation timelines. Strong communication and project-management skills are essential in a dynamic academic setting.

Qualifications

• Bachelor's Degree required; equivalent education/experience considered.
• 3-5 years administrative experience required.
• Experience in process improvement and project management required.
• Excellent verbal and written communication skills including editing abilities required.
• Strong time management skills with ability to meet deadlines required.
• Strong problem-solving skills including prioritization and delegation as appropriate required.
• Proficient in Microsoft Office Suite, Zoom, Instructional Technologies; ability to learn new software required.
• Experience in higher education, medical education, or healthcare with emphasis on program development preferred.

Responsibilities

• Support day-to-day operational needs to ensure program effectiveness and success.
• Develop and recommend process improvements and coordinate new initiatives.
• Contribute to ongoing accreditation efforts with relevant bodies.
• Assist with implementation of instructional technologies (e.g., ScholarRx, Canvas, One45, ExamSoft).
• Assist in administration of exams and assessments (proctoring, scheduling, compliance).
• Manage projects requiring multitasking, organization, and attention to detail.
• Facilitate collaboration with internal and external stakeholders and resolve issues.
• Other duties as needed to meet curricular and accreditation timelines.

Skills

Communication

Time management

Problem solving

Editing

Task prioritization

Collaboration

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Zoom

ScholarRx

Canvas

One45

ExamSoft

Job description

Alice L. Walton School of Medicine (AWSOM) is seeking experienced, motivated, and dedicated leaders and educators to participate in the design and delivery of an innovative four-year medical school curriculum that engages medical students in active and novel learning.

Job Description

Job Title: Program Coordinator, Curricular Affairs

Reports to: Associate Dean of Curricular Affairs

FLSA Classification: Exempt

Location: Bentonville, Arkansas (On-site)

Date Reviewed : February 16, 2026

Who We Are

Founded in 2021, Alice L. Walton School of Medicine (AWSOM) is a nonprofit, four-year MD program that will enhance traditional medical education with the arts, humanities, and whole health principles. The school's culture embraces self-care to empower students to care for their own well-being as well as their patients'. The school's state‑of‑the‑art medical education facility is located in Bentonville, Arkansas on the Crystal Bridges campus, home to Crystal Bridges Museum of American Art and Heartland Whole Health Institute. The school has been granted preliminary accreditation status by the Liaison Committee on Medical Education.

About The Position

The Curricular Affairs Program Coordinator collaborates with the Curricular Affairs team in building and advancing the medical education program at the Alice L. Walton School of Medicine (AWSOM). This role is central to ensuring the effective day ‑ to ‑ day operation of the Phase I and II curriculum and supporting its successful delivery throughout the pre ‑ clerkship years.

The Program Coordinator proactively manages and supports programs, projects, and processes related to the development and implementation of the Phase I and II curriculum. This includes identifying opportunities for continuous improvement, implementing solutions to enhance efficiency and effectiveness, and supporting strategic initiatives. The position also requires staying current with emerging practices and relevant literature in medical education.

This role requires a highly organized, detail ‑ oriented individual capable of managing multiple priorities simultaneously while ensuring all components of the first ‑ and second ‑ year curriculum operate smoothly and consistently.

Essential Duties and Responsibilities

• Support and execute the day‑to‑day operational needs of the work unit as directed by the manager to ensure program effectiveness and success.
• Develop and recommend process improvements and coordinate new initiatives and programming.
• Contribute to ongoing accreditation efforts with the Liaison Committee on Medical Education and the Higher Learning Commission.
• Assist with the implementation of instructional technologies such as, but not limited to, ScholarRx, Canvas, One45, and ExamSoft.
• Assist in the administration of exams and assessments, including proctoring, scheduling, and ensuring compliance with exam policies.
• Manage projects that require excellent multitasking, organization skills, and attention to detail.
• Facilitate collaboration with internal and external stakeholders, addressing questions and resolving issues.
• Other related duties as needed to meet curricular and accreditation timelines.

Qualifications and Requirements

• Bachelor's Degree, required. An equivalent combination of education and directly related experience may be considered.
• 3-5 years of administrative experience, required.
• Experience in process improvement and project management, required
• Excellent verbal and written communication skills including editing abilities, required
• Strong time management skills with a proven ability to meet deadlines, required
• Strong problem-solving skills including efficient task prioritization and delegation as appropriate, required
• Proficient in Microsoft Office Suite, Zoom, Instructional Technologies and ability to learn new software applications, required
• Experience in higher education, medical education, and/or healthcare with an emphasis on program development, preferred

Physical Demands and Work Environment

The physical demands and work environment characteristics described here are representative of those required by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Physical Demands : In the work environment described, position requires sitting at a desk and utilizing a computer for prolonged periods of time and good eye/hand coordination, bending and stretching, and physical stamina to lift and transport a minimum of 10 pounds. Visual acuity to review written materials is required for this job.

Work Environment : Work is performed (Monday-Friday, 8 a.m.-5 p.m.) in a professional, climate‑controlled office environment with standard office equipment, including computers, printers, and telephones. This role requires working in an open setting near colleagues. The noise level is typically low to moderate. The role also requires interaction with