Program Coordinator - CSTS

The Henry M. Jackson Foundation for the Advancement of Military Medicine, Inc.; Bethesda (MD); On-site; USD 53,000 - 69,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

The Henry M. Jackson Foundation for the Advancement of Military Medicine, Inc.

seeks a Program Coordinator to provide administrative project oversight of a narrower scope under the Senior Program Manager for Center Operations of CSTS. Coordinates Center recruitment and hiring, and supports funding opportunities, budget responsibilities, space management, personnel management, grant proposals, contracts, purchasing and outreach.

Qualifications

• Bachelor's degree required; Public Health, Psychology, Communications, Business Administration, or related field preferred.
• 0–2 years of experience required.
• Ability to obtain a T1/Public Trust background check.

Responsibilities

• Provides administrative and logistical support for proposal development, coordinating with finance and research teams to assemble submissions and track milestones.
• Coordinates end-to-end recruitment support, screens resumes, schedules interviews, tracks progress and facilitates hiring logistics.
• Manages broad communications initiatives including social media, website updates and conference logistics under senior direction.
• Oversees center-wide data collection, maintenance, and study performance tracking for grants, publications and reports.
• Provides day-to-day administrative support for center operations, including scheduling, purchasing, shipping, staff meeting coordination, and facilities requests; may include budgeting/forecasting.
• Performs other duties as assigned, including training participation.

Skills

Project management

Communication skills

Independent work

Background check

Education

Bachelor's degree

Job description

Join the HJF Team!

HJF is seeking a Program Coordinator to provide administrative project oversight of a narrower scope under the direction of the Senior Program Manager for Center Operations of the Department of Psychiatry / Center for the Study of Traumatic Stress (CSTS). Coordinates Center recruitment and hiring, and supports funding opportunities, budget responsibilities in support of the Senior Manager of Financial Operations, space management, personnel management, grant proposals, contracts, purchasing, social media management, and broader communications and outreach work. Completes more routine tasks independently and relies on guidance from higher Program Manager (PM) levels for more complex tasks.

CSTS is one of the nation's oldest and most highly regarded, academic-based organizations dedicated to advancing trauma-informed knowledge, leadership and methodologies. The Center's work addresses a wide scope of trauma exposure from the consequences of combat, operations other than war, terrorism, natural and human-made disasters, and public health threats as well as risk and protective factors associated with suicidal behaviors. CSTS is a part of our nation's federal medical school, Uniformed Services University (USU), and its Department of Psychiatry. These affiliations represent the Center's history, mission and future directions as a major contributor to our country's understanding of the impact of trauma and the advancement of trauma-informed care. Learn more about the CSTS.

The Department has active research programs in the Basic and Clinical Sciences and Neurosciences. In addition to intramural research projects, the Department maintains active research funded by the National Institute of Mental Health, National Institute of Drug Abuse, National Science Foundation, the Department of the Army and the Department of the Air Force. The department has ongoing collaborations with the Walter Reed Army Institute of Research, is sponsor of CSTS and provides psychiatry residency training through its affiliations with Walter Reed National Military Medical Center, National Naval Medical Center and Malcolm Grow Air Force Medical Center and the National Capital Area Graduate Medical Education Consortium.

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

• Provides dedicated administrative and logistical support throughout proposal development, collaborating with finance and research teams to assemble submissions, track project milestones, and meet strict award criteria.
• Coordinates end-to-end recruitment support under direct supervision, serving as the central point of contact for internal staff and the HJF Recruiting Department to screen resumes, schedule interviews, track progress, and facilitate hiring logistics.
• Coordinates broad communication initiatives under senior direction including, but not limited to, social media content, website updates, and conference logistics. Improve engagement and alignment across internal teams, external collaborators, and key stakeholders.
• Oversees center-wide data collection, maintenance, and study performance tracking to ensure accurate data integration for grant proposals, academic publications, and reporting deliverables.
• Provides administrative and logistical support to ensure smooth daily Center operations, managing scheduling, purchasing, shipping, staff meeting coordination, and facilities requests. May include budgetary responsibility to include plan/forecast.
• Performs other task-aligned duties as assigned that fall within the scope of the role and level of experience. This may include attendance of and participation in required training for the role.

Education and Experience

• Bachelor's Degree required. Public Health, Psychology, Communications, Business Administration, or related field preferred.
• Minimum of 0 - 2 years experience required.

Required Knowledge, Skills and Abilities

• Knowledge of organizational objectives and office automation.
• Ability to work completely independently, use sound judgement in solving problems.
• Displays discretion in the sharing of sensitive information with appropriate individuals.
• Coordinate many complex systems and programs simultaneously.
• Knowledge of project management principles, and good communications skills.
• Ability to obtain a T1/Public Trust background check.

Physical Capabilities

• Lifting: Requires lifting materials up to 25 lbs.
• Ability to stand or sit at a computer for prolonged periods.

Work Environment

• This position will take place primarily in a office setting.

Compensation

• The annual salary range for this position is $52,800-$68,800. Actual salary will be determined based on experience, education, etc.

Benefits

• HJF offers a comprehensive suite of benefits focused on your health and well-being, from medical, dental, and vision coverage to health savings and retirement plans, and more.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.