Program Coordinator, Court Program

Catalyst Family; San Jose (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Benefits

401(k) Retirement plan and EAP

Paid vacation, sick time, and holidays

Commuter pre-tax benefit

Discounted childcare

Access to the Calm app

Job summary

Catalyst Community seeks a Program Coordinator to deliver high-quality care and learning experiences for children of mixed ages in a courthouse setting. The role includes coordinating staff schedules, purchasing, and data reporting across multiple program locations within a regional area.

Under supervision, you will support program planning, communicate with families, and ensure inclusive practices for children with diverse needs. Strong English communication and collaboration are essential.

Qualifications

• Bachelor’s degree in CD/ECE or related field.
• 2-3 years’ experience in CD/ECE.

Responsibilities

• Provide care and quality learning experiences for children of multiple ages in the same setting.
• Create learning environments inclusive of children with special needs.
• Learn and implement adaptive methods for working with all children.
• Communicate with families in a culturally and linguistically sensitive manner.
• Maintain family files and attendance records.
• Develop relationships with site point of contact and coordinate program planning.

Skills

Excellent communication

Team coordination

Interpersonal skills

Bilingual English/Spanish

Education

Bachelor’s degree in Child Development / ECE / related field

Job description

Description

The primary role of the Program Coordinator is providing quality care and learning experiences for children of various abilities in mixed age groups while parents are attending to court business. Additionally, the Program Coordinator is distinguishable from the Teacher role with additional administrative and staff coordination duties supporting a small group of 1 to 5 locations within a County, District, or Local regional operating area. The Program Coordinator, under direction from their supervisor, coordinates staff schedules, various supply purchases, and data reports.

Key Responsibilities

Program Facilitation & Delivery

• Provide care and quality learning experiences for children of multiple ages in the same setting.
• Create appropriate learning environments inclusive of children with special needs.
• Learn and implement adaptive methods and strategies for working with all children.
• Work in a culturally and linguistically sensitive manner with families from diverse backgrounds.
• Maintain files on families and record attendance as necessary.
• Develop relationships with point of contact at individual court site.
• Provide input for program planning and development.
• Refer families to local resources as needed.
• Maintain active communication with Catalyst Community staff.

Communication

• Establish relationships with parent and children utilizing the child care services at the courthouse.
• Maintain active communication with Catalyst Community staff located at corporate offices.
• Demonstrate ability to effectively speak and write in English.

Customer Orientation

• Coordinate and communicate with regional site contacts to ensure program satisfaction.
• Demonstrate a genuine openness to hearing what others think and feel and respond appropriately.
• Solicit feedback from parents/guardians utilizing services and adjust program goals as needed.
• Respond to both internal and external customers with promptness and openness.

Interpersonal Effectiveness

• Demonstrate sensitivity and empathy towards others.
• Clearly communicate agreements by collaboratively defining roles, specifying agreed upon goals and establishing timelines.
• Coach and provide feedback to all team staff regarding project performance and professional growth.
• Demonstrate an understanding of one’s own strengths and outline your needs to do your best work.
• Model reflective practice strategies while interacting with others.

Planning and Organizing

• Coordinate staff scheduling and location coverage under the direction of supervisor
• Coordinate purchasing of supplies and materials for Court Program locations using Catalyst Community procurement procedures.
• Coordinate data collection processes for quality programs and operations. Examples include attendance reports, purchasing and mileage reimbursement sheets, and program evaluations.
• Immediately address areas and issues related to planning and organizing directly with the supervisor.
• Prepare reports that summarize statewide and regional project work and distribute to key stakeholders.

Critical Thinking

• Demonstrate the ability to communicate theories into practice while supporting the learning process of others.
• Involve others in problem solving situations by gathering accurate information and analyzing suggested solutions.
• Recognize emotion yet draw upon facts and information when determining solutions.
• Maintain and project a calm demeanor while problem solving with internal and external partners.
• Additional tasks as assigned.

Required Qualifications

• Bachelor’s degree in Child Development (CD), Early Childhood Education (ECE), or related field
• 2-3 years’ experience in CD/ECE

Preferred Qualifications

• Bilingual English/Spanish
• Experience working with non-English speakers and those from diverse cultural backgrounds

Key Competencies

• Ability to observe, plan and articulate children’s developmental play, knowledge of developmental stages, ability to work effectively with mixed age groups, ability to work collaboratively and responsively within a team setting
• Be physically and mentally capable of interacting with children from 6 weeks to 13 years of age, meeting all their needs and ensuring their safety
• Excellent communication skills in English
• Customer service oriented
• Strong communication skills, ability to work in potentially stressful situations, and self-confidence to work independently

Working Conditions

• Must be able to work in a formal office setting with no access to yard space
• Must be comfortable completing a security screening when entering work site
• Frequent bending, lifting, twisting and reaching
• Generally pleasant working conditions
• Less than 50% of daily assignments involve prolonged physical effort
• Travel: Up to 50% regionally

Shift Type: Full Time, Onsite

Schedule: Monday - Friday, 8am - 5pm

What We Offer

• Medical, Dental, and Vision Benefits
• 401(k) Retirement plan and Employee Assistance Program (EAP)
• Personal Health Advocate
• Paid vacation, sick time, and holidays
• Commuter pre-tax benefit
• Discounted childcare
• Access to the Calm app
• Tickets at Work employee discounts
• Be constantly in a learning and growth process with training and professional growth advisory

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.