Program Coordinator, Cancer Research and Training

University of California, Irvine; Irvine (CA); On-site; USD 85,000 - 110,000; Full time

Job summary

University of California, Irvine’s Chao Family Comprehensive Cancer Center seeks a Coordinator to support education, training and research programs, aligning with cancer center priorities. You will assist in program administration, monitoring and evaluation across a broad portfolio.

The role requires a bachelor’s degree and 4–6 years in an academic research setting, with strong organizational, analytical and communication skills.

Qualifications

• Bachelor's degree or equivalent experience in a related field.
• 4-6 years of progressively responsible experience in an academic research environment or large matrix organization.
• Strong analytical, problem-solving, and communication skills.
• Experience in program and project management with ability to multi-task under deadlines.
• Familiarity with NIH CCSG requirements and research grant processes.

Responsibilities

• Coordinate and administer education, training and workforce development portfolio across the cancer career continuum.
• Support development and implementation of education and training initiatives and events.
• Collect and organize program data to identify gaps and support new initiatives.
• Coordinate activities across the Cancer Center with Research Programs and Shared Resource units.
• Track program performance and prepare reports for leadership and external agencies.

Skills

Project management

Data analysis

Communication

Attention to detail

Multi-tasking

Problem solving

Education

Bachelor's degree in related area

Tools

Microsoft Office

Adobe

Job description

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

The Chao Family Comprehensive Cancer Center (CFCCC) is a campus-wide multidisciplinary matrix organization whose goal is to promote and enhance cancer-relevant research and patient care at UC Irvine. The CFCCC provides research resources to its 250+ faculty and clinician members and offers multidisciplinary cancer care to its patients.

Your Role on the Team

Uses skills as a seasoned, experienced professional with a full understanding of analytical practices, policies and procedures; researches, analyzes and develops solutions to a wide range of issues. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Primarily deals with policies, programs and proposals which are complex in nature and diverse in scope. Develops new programs, policies or procedures for possible implementation.

The Coordinator reports to the Manager, Cancer Research and Training and supports a portfolio of programs and activities at the UCI Chao Family Comprehensive Cancer Center (CFCCC) that advance cancer research and training initiatives. The Coordinator assists with the implementation, coordination, administration, tracking, monitoring and evaluation of education, training, and research support programs aligned with Cancer Center priorities. This includes the following:

Training and Education

• Coordinate and administer education, training and workforce development portfolio across the cancer career continuum (from high school to faculty levels) spanning basic, translational, clinical and population science.
• Support the development, implementation and continuous improvement of cancer- focused education and training initiatives, including experiential summer training programs for high school students, undergraduate research training, faculty leadership and mentorship development programs, and educational activities such as journal clubs, seminars, symposia, lectures and workshops.
• Collect and organize program information to support identification of gaps in the training pathway and coordinate new initiatives to address these gaps.
• Coordinate and support education and training activities across the Cancer Center, to ensure integration with the three Research Programs, eight Shared Resource units, the Community Outreach and Engagement Office and the Sue & Ralph Stern Center for Cancer Clinical Trials & Research.
• Engage faculty, trainees and institutional partners to expand participation and strengthen interdisciplinary training opportunities.
• Assist in ensuring education, training and workforce development activities align with Cancer Center strategic priorities, NIH expectations, and NCI Cancer Center Support Grant (CCSG) requirements.

Research Oversight and Support

• Provide administration and operations for programs and initiatives that support cancer research activities, support services, research development, training grants and collaborative funding opportunities.
• Assist with coordination of cancer-focused training and research funding mechanisms, including T32 programs, R25 initiatives, ACS-IRG, ACS-DICR and related research support services.
• Support logistics and coordination for the development of programs and resources that support research activities, support services, and collaborative and multidisciplinary cancer research funding proposals.
• Coordinate and provide administrative support for activities that strengthen research and grant competitiveness, including pilot support, mentoring structures, proposal development efforts and coordination with institutional research development service units.
• Track and monitor program performance, funding outcomes and alignment with Cancer Center research priorities.

Program Evaluation, Tracking and Outcomes Monitoring

• Assist in maintaining systems to monitor participation, outcomes and program impact across research and training initiatives.
• Coordinate data collection and documentation to support tracking and monitoring of trainee progression across the cancer career pipeline, including academic advancement, publications, funding success and career placement.
• Track, monitor and organize program metrics to inform program improvement and decision-making.
• Assist in preparation of reports, summaries and documentation for leadership, university units (e.g., Office of Research, School of Medicine, etc.), advisory committees and external funding agencies, including materials supporting NCI CCSG and training grant reporting requirements.

These are mandatory components of the National Cancer Institute (NCI) P30 Cancer Center Support Grant (CCSG) and are vital to NCI’s continued designation to the CFCCC. The NCI designation has a vital reputational and financial impact for CFCCC, UCI and UCI Health. Adherence to the guidelines of the CCSG is mandatory and involves ongoing monitoring of the organization for structure, direction, and fiscal management. All decisions at the CFCCC are taken within the context of the CCSG requirements.

What It Takes to be Successful

Required:

• Ability to establish and maintain effective working relationships across UC Irvine and the Health System with leadership, faculty, staff and students.
• Must demonstrate customer service skills appropriate to the job.
• Must possess the skill, knowledge, and ability essential to the successful performance of assigned duties.
• Knowledge of common organization- or research-specific and other computer application programs (e.g., Microsoft Office, Adobe).
• Strong communication and interpersonal skills in English to communicate effectively, both verbally and in writing with all levels of leadership, faculty and staff.
• Ability to use discretion and maintain all confidentiality.
• Knowledge of organizational or initiative processes, protocols and procedures.
• Knowledge of pertinent policies, procedures, regulations and requirements of the University of California, State, Federal, and other external agencies.
• Strong analytical / problem-solving skills. Strong ability to apply and implement creative solutions to complex problems.
• Strong skills in analyzing, researching and synthesizing large amounts of data for preparing sound and relevant proposals / analyses with strong attention to detail.
• Strong organizational and time management skills with ability to multi-task with demanding timeframes and maintain work pace appropriate to the workload to meet deadlines.
• Experienced program and project management skills, strong analysis techniques and demonstrated attention to detail.
• Bachelor's degree in related area and / or equivalent experience / training
• A minimum of 4-6 years of progressively responsible experience in an academic research environment, medical center, community non-profit setting, or other large matrix organization.

Preferred:

• Project Management Professional certification, Lean Six Sigma certification, or similar certification.
• 4-6 years of experience is higher education is required, within the UC system.
• 4-6 years of experience with large multidisciplinary, multi-component research grants (e.g., Cancer Center Support Grant).

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at [phone] or [e-mail].

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization