Program Coordinator (Associate Director) - Project Planning & Management, Retzky College of Pharmacy

University of Illinois Chicago; Chicago (IL); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement plan

Paid time off

Tuition waivers for employees and/or a

dependent(s)

Job summary

University of Illinois Chicago is hiring a Program Coordinator (Associate Director) for Project Planning & Management in the Pharmacy Information Technology unit. The role is on-site in Chicago, IL, with a full-time schedule and salary range $70,000–$85,000 annually.

The ideal candidate will coordinate space planning, manage facilities operations, and oversee renovation projects while ensuring compliance with codes and campus policies. Benefits include health, retirement, and tuition waivers.

Qualifications

• Bachelor's degree required.
• 1 year of direct experience managing facilities and space utilization in higher education, health sciences, or similar environments.

Responsibilities

• Lead physical resource planning and space surveys; set policies and long-term space strategies.
• Oversee facility operations, HVAC, custodial services, and vendor SLAs; conduct regular inspections.
• Manage life cycle of admin and minor renovation projects; monitor budgets and milestones.

Skills

Communication

Organizational skills

Project scheduling

Problem solving

Leadership

Education

Bachelor's degree

Master's degree substitution

Tools

CMMS

BMS

Accounting Software

Query tools

Job description

Program Coordinator (Associate Director) - Project Planning & Management, Retzky College of Pharmacy

• Hiring Department: Pharmacy Information Technology
• Location: Chicago, IL USA
• Requisition ID: 1042976
• FTE: 1
• Work Schedule: Monday - Friday, 9:00AM - 5:00PM
• Shift: Days
• # of Positions: 1
• Workplace Type: On-Site
• Salary Range (commensurate with experience): $70,000.00 - 85,000.00 / Annual Salary

UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

Duties & Responsibilities

• In coordination with the Pharmacy Chief IT Officer and the Senior Associate Dean for Administrative Affairs, leads physical resource planning and serves as the primary liaison for central campus space surveys, facility audits, and space allocation tracking. Formulates operating policies, space utilization guidelines, and long-term space strategies while participating in long-range administrative goal setting.
• Oversees routine facility operations, including HVAC, custodial services, and groundskeeping. Manages relationships and service-level agreements with contracted vendors, and conducts regular building inspections across classrooms, laboratories, and administrative offices.
• Manages the full life cycle of college-level administrative and minor renovation projects, coordinating resources and schedules to minimize academic disruption. Develops and monitors operational budgets, providing leadership with regular milestone and budget variance reports.
• Ensures full institutional compliance with federal, state, and local building codes, as well as ADA and environmental health standards. Establishes disaster response protocols and initiates emergency preparedness training programs for faculty, staff, and students
• Analyzes administrative data and maintains metric systems to identify key performance indicators for ongoing improvements in building usage. Creates risk mitigation strategies and formulates complex program schedules.
• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications Required

1. Bachelor's degree.
2. A total of one (1) year (12 months) direct experience managing facilities and space utilization within higher education, health sciences, or specialized academic environments. (Note: Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.)

Preferred Qualifications

• Bachelor's Degree in Project Management or demonstrated experience managing the life cycle of a project.
• Familiarity with campus space management systems, building management systems (BMS), and computerized maintenance management software (CMMS).
• Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources.
• Professional certifications such as Certified Facility Manager (CFM), Facilities Management Professional (FMP), or Project Management Professional (PMP) / CAPM.
• Excellent oral and written communication skills to represent the unit on campus-wide committees and interact effectively with faculty, staff, students, and external contractors.
• Ability to translate institutional strategic goals into actionable physical resource and space management plans.
• Strong organizational skills to balance daily facilities maintenance with 10% project management oversight.
• Skill in scheduling events, programs, and activities, as well as the work of others.
• Ability to effectively plan, delegate, and supervise the work of others.
• Ability to utilize various computer software packages, such as Accounting Software, query, etc.
• Strong problem-solving skills and the ability to independently manage daily workload.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation.

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.