Program Coordinator, Advancement

Colgate University; New York (NY); On-site; USD 30,996 - 33,751; Full time

Job summary

Colgate University is seeking a Program Coordinator in the Office of Advancement to support alumni engagement and annual giving programs. You will coordinate on-campus and regional events, manage giving society memberships, and help implement marketing communications and donor stewardship activities.

Requires at least two years of administrative experience, strong communication skills, and flexibility to work evenings/weekends for major events such as Reunion and Commencement.

Qualifications

• Minimum of two years of administrative experience including managing calendars, arranging travel, and managing expenses.
• Strong written and verbal communication skills.
• Occasional evening and weekend work to support events.

Responsibilities

• Coordinate event logistics for alumni programs, including on-campus events, regional programs, reunions, and donor events.
• Manage membership for giving societies, Alumni Council, and other volunteer communities.
• Execute marketing communications and data management for email and direct mail campaigns.
• Provide event support for donor engagement and stewardship activities.
• Provide front-line customer service for alumni engagement and annual giving.
• Support inventory management, event materials, and day-of staffing logistics.

Skills

Administrative experience

Calendar management

Travel coordination

Expense management

Written and verbal communication

Event support

Customer service

Blackbaud Raiser's Edge

Education

Associate’s degree

Job description

Program Coordinator, Advancement

Division: Office of Advancement

Department: Office of Advancement

Employment Type: Full Time

Salary: $22.50 - $24.50 per hour

Job Open Date: 07/14/2026

Job Close Date: 07/03/2027

Accountabilities

This role supports the planning, coordination, and execution of alumni engagement and annual giving marketing, programs, and events. The Coordinator provides logistical, administrative, and programmatic support for on-campus programming, regional events, reunions, leadership giving society activities, and Colgate Fund support to ensure a consistent and high-quality alumni experience.

Key Responsibilities

• Coordinate event logistics for alumni programs, including on-campus events, regional programs, reunions, CPNs, and leadership giving society events.
• Manage membership for giving societies, Alumni Council, and other high level volunteer communities.
• Execute marketing communications, including alumni engagement and annual giving email builds, data management support for email marketing and direct mail, and event registration pages.
• Provide event support for leadership giving societies, stewardship events, and special donor engagement opportunities.
• Provide front-line customer service for alumni engagement and annual giving.
• Support inventory management, event materials, and day-of staffing logistics.

Professional Experience / Qualifications

• Minimum of two years of administrative experience including managing calendars, arranging travel, and managing expenses.
• Must have strong written and verbal communication skills.
• Ability to participate in occasional evening and weekend work to support Advancement’s and the University’s events including major events such as Reunion, Family Weekend, and Commencement, and provides additional event support as required.

Preferred Qualifications

• Experience in a higher education or non-profit setting.
• Experience with Blackbaud Raiser’s Edge or similar databases/CRMs.

Education

An Associate’s degree is preferred or a combination of education and experience from which comparable skills are obtained.

Other Information

Work visa sponsorship is not available for this position.

Equal Employment Opportunity Statement

The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of skills and experience, capacity to do the job, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws.