Program Coordinator Administrative

Corewell Health; Southfield (MI); On-site; USD 45,000 - 70,000; Full time

Job summary

Corewell Health is seeking an experienced program coordinator to oversee traveler-agency staff placement, onboarding, education, and related management within the Nursing Workforce Management team at Beaumont Service Center in Michigan.

In this full-time role, you will build partnerships with department leaders, coordinate with vendors, manage documentation and life-cycle processes, and monitor program metrics to improve efficiency.

Qualifications

• 1+ year of professional experience in program management or coordination, staffing or scheduling, or related experiences.
• Experience coordinating agency staff and other personnel in a health system is a plus.
• Strong organizational and problem-solving skills.

Responsibilities

• Function as subject matter expert for contract request process and placements in partnership with department management.
• Demonstrates initiative, resourcefulness, strong organizational and problem-solving skills in identifying and leveraging all available system resources to assist with management of programs.
• Performs documentation, onboarding, systems access and badging completeness, directs education and self-assessment requirements for agency professionals; full end to end life cycle management of onboarding and removal of agency personnel and contracts as well as other program activities and responsibilities.
• Coordinates with vendor to ensure agency professionals meet requirements, competency and credentialing standards.
• Develops strong relationships and partnerships with leadership and managers to Ensure agency professionals who are matched to departments meet the requirements and goals of each unit.
• Creates and maintains files, records, reports, and other documentation related to requirements and assists with any site level inspections, as necessary.
• Solicits and monitors completeness of annual programs, reports and processes. Relies on experience and judgement to plan and accomplish goals.
• Manage and approve payroll and vendor invoices; analyze and track data trends related to agency staff utilization and spend to evaluate effectiveness.
• Function as a subject matter expert and liaison for systems, facilitates application training classes for managers and end users.

Skills

Coordination

Onboarding

Relationship building

Data analysis

Vendor management

Education

Associate's Degree or equivalent

Bachelor's Degree preferred

Tools

Payroll systems

Job description

Under general direction, coordinates placement, onboarding, education, and management activities for traveler-agency staff as well as other personnel within the Division of Corewell Health. Functions within the framework of the policies and procedures of the health care system and demonstrates partnership, collaboration, and accountability. This role is critical to the success of the program, managing several activities at a time. Responsible for coordinating and relationship building with managers and clinical departments across the health system for agency staff and nursing education related to programmatic activities.

Essential Functions

• Function as a subject matter expert for contract request process and placements in partnership with department management.
• Demonstrates initiative, resourcefulness, strong organizational and problem-solving skills in identifying and leveraging all available system resources to assist with management of programs.
• Performs documentation, onboarding, systems access and badging completeness, directs education and self-assessment requirements for agency professionals; full end to end life cycle management of onboarding and removal of agency personnel and contracts as well as other program activities and responsibilities.
• Coordinates with vendor to ensure agency professionals meet requirements, competency and credentialing standards.
• Develops strong relationships and partnerships with leadership and managers to Ensure agency professionals who are matched to departments meet the requirements and goals of each unit.
• Creates and maintains files, records, reports, and other documentation related to requirements and assists with any site level inspections, as necessary.
• Solicits and monitors completeness of annual programs, reports and processes. Relies on experience and judgement to plan and accomplish goals.
• Manage and approve payroll and vendor invoices; analyze and track data trends related to agency staff utilization and spend to evaluate effectiveness.
• Function as a subject matter expert and liaison for systems, facilitates application training classes for managers and end users.

Qualifications

• Associate's Degree or equivalency Required
• Bachelor's Degree Preferred

• 1+ year of professional experience in the areas of program management or coordination, staffing or scheduling, or related experiences Required

Physical Demands

• Pallet to Waist (6\" from floor) > 5 lbs: Seldom up to 50 lbs
• Waist to Waist > 5 lbs: Seldom up to 50 lbs
• Waist to Chest (below shoulder) > 5 lbs: Seldom up to 10 lbs
• Waist to Overhead > 5 lbs: Seldom up to 5 lbs
• Bilateral Carry > 5 lbs: Seldom up to 25 lbs
• Unilateral Carry > 5 lbs: Seldom up to 10 lbs
• Pushing Force > 5 lbs: Occasionally up to 25 lbs
• Pulling Force > 5 lbs: Occasionally up to 20 lbs
• Sitting: Frequently
• Standing: Frequently
• Walking: Frequently
• Forward Bend - Standing: Occasionally
• Forward Bend - Sitting: Occasionally
• Trunk Rotation - Standing: Occasionally
• Trunk Rotation - Sitting: Occasionally
• Squat: Seldom
• Stair Climbing: Seldom
• Crawling / Kneeling: Seldom
• Reach - Above Shoulder: Occasionally
• Reach - at Shoulder or Below: Occasionally
• Handling: Occasionally
• Forceful Grip > 5 lbs: Occasionally
• Forceful Pinch > 2 lbs: Occasionally
• Finger/Hand Dexterity: Frequently
• Visual Acuity ¹ [None = No; Seldom = Yes]: Seldom
• Color Vision (Ishihara) Test [None = No; Seldom = Yes]: Seldom

Primary Location

SITE - Beaumont Service Center - 26901 Beaumont Blvd

Department Name

Nursing Workforce Management

Employment Type

Full time

Shift

Day (United States of America)

Weekly Scheduled Hours

40

Hours of Work

8 a.m. to 5 p.m.

Days Worked

Monday to Friday

Weekend Frequency

N/A

Corewell Health is committed to providing a safe environment for our team members, patients, visitors, and community. We require a drug-free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on-site or hybrid workplace category. We are committed to supporting prospective team members who require reasonable accommodations to participate in the job application process, to perform the essential functions of a job, or to enjoy equal benefits and privileges of employment due to a disability, pregnancy, or sincerely held religious belief.

Corewell Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category.

An interconnected, collaborative culture where all are encouraged to bring their whole selves to work, is vital to the health of our organization. As a health system, we advocate for equity as we care for our patients, our communities, and each other. From workshops that develop cultural intelligence, to our inclusion resource groups for people to find community and empowerment at work, we are dedicated to ongoing resources that advance our values of diversity, equity, and inclusion in all that we do. We invite those that share in our commitment to join our team.