Program Coordinator (68178BR)

Harvard University; Cambridge (MA); On-site; USD 50,000 - 65,000; Full time

Job summary

Harvard Law School seeks a Program Coordinator to support its initiatives and events. The role involves managing communications, coordinating events, and maintaining financial documentation. Ideal candidates are organized, detail-oriented, and possess strong communication skills. Join a vibrant team dedicated to integrating law and biblical studies.

Benefits

Paid Time Off

Health and Welfare Benefits

Retirement Plan

Tuition Assistance Program

Commuting Benefits

Qualifications

• 3+ years of office administration experience required.
• Experience in event planning and office management preferred.

Responsibilities

• Manage and coordinate program events and day-to-day calendar.
• Write and edit reports and research proposals.

Skills

Organizational Skills

Communication

Problem Solving

Education

Education beyond high school

Tools

MS Office Suite

MailChimp

Canva

Job description

The Harvard Law School Program on Biblical Law and Christian Legal Studies (“Program”) offers students the opportunity to integrate law, leadership, and life through the study, debate, and application of the teaching of the Bible. We help students connect learning with conviction, inquiry with relationships, ideas with character, research with hope, gifts with purpose, and values with action. We seek to inspire confidence in biblical law as a source of truth powerful enough to meet global challenges, yet personal enough to inspire individual purpose.

The Program seeks a highly motivated, exceptionally organized, technically savvy individual to be a part of a team working independently performing a wide range of complex and confidential administrative duties to support and lead program initiatives and events. Excellence in writing and communication skills are needed for responsibilities that include correspondence with our program recipients and donors, marketing materials, and various program reports. This position will be assigned and given full responsibility to lead specific events, and initiatives as well as manage various administrative tasks. This candidate needs to be able to coordinate multiple events with grace, finesse, and attention to detail. This Program is growing quickly; a qualified candidate will be able to step in to new opportunities as they present themselves. We are looking for candidates who have a genuine passion for the Program’s mission.

Position Description

As Program Coordinator, you will:

• Be responsible for maintaining the Program’s vastly growing contact list.
• May monitor and reconcile budget(s) including grants, maintain financial documentation, provide information, research, statistics, and analysis.
• Make recommendations on expenditures towards a defined budget. This includes understanding the University financial procurement system and assisting with expense support and all other financial administrative tasks assigned.
• Be responsible for managing, scheduling, and coordinating the program day to day calendar and the event calendar, reserving and calendaring all program spaces, understanding the complex University and Law school calendars, and advising accordingly.
• Set up a project management calendar and make sure the events and projects are meeting deadlines.
• Coordinate and be responsible for weekly program events: such as our Reading Scripture in Community, Prayer Meetings, and Theological Salons. This includes writing and sending out invites/notices, ordering catering, working with the HLS Event staff, setup/takedown, preparing all materials needed.
• Assist our Program manager in the Program’s major events such as the Law & Faith Lecture, Faith & Veritas events, and other notable assignments.
• Write and edit various reports and research proposals.
• May act as liaison with related programs or projects outside of the law school, keeping the Executive Director informed of relevant information.
• Provide for smooth day-to-day flow of communications with the program staff.
• May assist in interviewing, training, scheduling and distributing work to other staff members, students, casuals and temporary workers.
• May serve as IT point person for department; this may include maintaining web page content/calendar and managing our program’s emails through MailChimp.

Basic Qualifications

Three or more years of experience in office administration or related field (business environment and/or customer service). Education beyond high school may count toward experience.

Additional Qualifications and Skills

We are looking for people who have:

• Demonstrated experience in event planning and office management, including large-scale events
• Exceptional organizational skills, attention to detail, and ability to work independently while prioritizing tasks with minimal supervision
• Strong creative problem-solving skills, sound judgment under pressure, and ability to pivot when needed
• Advanced experience with MS Office Suite (Outlook, Word, Excel), basic graphic design skills, and demonstrated experience with communication/design tools such as Canva, MailChimp, and Paperless Post
• Experience and understanding of accounting and bookkeeping tasks
• Strong written and verbal communication skills; demonstrated writing, editing, proofreading, and social media skills
• Experience working in an academic environment is a plus
• Demonstrated discretion and ability to handle confidential information

Additional Information

This is a one-year term appointment with potential for renewal subject to funding and departmental need.

We regret that Harvard Law School is unable to provide visa sponsorship for staff positions.

All offers are made by HLS Human Resources.

This is an in-person/on-campus position based in Cambridge, MA. There is limited flexibility for remote work during summers and law school breaks.

About Us

Be a part of excellence and leadership in legal education and scholarship at Harvard Law School. We are a community of talented people from diverse backgrounds, lived experiences, and perspectives, dedicated to advancing the cause of justice all over theworld. We value our differences and our diversity as a source of strength. We are committed to developing and inspiring our students and our workforce. Whoever you are, whatever you do, however you do it,Harvard Law School is a place where you can thrive.

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

Faculty & Student Services, General Administration

Program on Biblical Law and Christian Legal Studies

Union

Time Status

Full-time

Pre-Employment Screening

Identity

Schedule

35hrs/week, M-F

Commitment to Equity, Inclusion, and Belonging

Harvard University views equity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify this excellence while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

LinkedIn Recruiter Tag (for internal use only)

#LI-MH1

Program Coordinator | Harvard University