Program Coordinator

Children's National Hospital; Washington (District of Columbia); On-site; USD 58,000 - 97,000; Full time

Job summary

Children's National Hospital is seeking a Program Coordinator to provide administrative and program support for the Blood Disorders department in Washington, DC. The role includes planning events, coordinating activities, and managing office procedures to ensure efficient operations.

The ideal candidate will have a High School Diploma or GED, 3 years of program administration experience in academic, medical, or research settings, and strong communication skills.

Qualifications

• Must have excellent written and verbal communication skills.
• Experience in department budget and personnel administration and communication.
• Proficiency with common office software (Excel, Word, PowerPoint, Access) required.

Responsibilities

• Provide administrative and program support to plan, implement, and coordinate programs and events.
• Administer policies, procedures, and office management practices.
• Train and mentor staff or investigators on processes and workflows when needed.
• Maintain and reconcile budgets and attendance records; monitor time cards.
• Coordinate and schedule meetings, prepare documentation and reports.

Skills

Communication

Budget management

Administrative support

Education

High School Diploma or GED

Tools

Excel

Word

PowerPoint

Access

Job description

111 Michigan Avenue Northwest Washington, DC 20010

Kids Are Our Everything.

Department

10383 Blood Disorders

Pay Range

$57,969.60 - $96,616.00

The Program Coordinator will provide administrative and program support to plan, implement and coordinate programs, events and educational activities,and to administer policies and procedures as well as office management.

Minimum Education

High School Diploma or GED (Required)

Minimum Work Experience

3 years experience in program administration involving academic, medical or research activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events (Required)

Required Skills/Knowledge

• Excellent written and verbal communication skills.
• Experienced in department budget and personnel administration and communication.
• Computer Skills - Excel, Microsoft Word, Access, & PowerPoint

Functional Accountabilities

Safety

• Speak up when team members appear to exhibit unsafe behavior or performance
• Continuously validate and verify information needed for decision making or documentation
• Stop in the face of uncertainty and takes time to resolve the situation
• Demonstrate accurate, clear and timely verbal and written communication
• Actively promote safety for patients, families, visitors and co-workers
• Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance

Provide Operational Oversight

• Coordinate administrative tasks consistent with workload requirements and available resources.
• Participate in specified divisional operations and systems.
• Recommend and participate in development of new processes and systems to meet departmental needs.
• Train and mentor new investigators and research staff on processes; assist with determining work assignments, schedules and priorities; provide work guidance and oversee the activities of one or more processes.
• Maintain and process employee time cards and attendance records.

Manage Budget

• Participate in the development, monitoring, and reconciliation of operating and capital budgets; (e.g., budget variance and performance reports; budgetary
• Ensure availability of data for management decision making.

Committees and Meetings

• Coordinate the Activities of the Regulatory, faculty and staff meetings; prepare meeting documentation including teleconference; assign and distribute review material; draft minutes;
• Coordinate correspondence and maintain extensive filing system.

Administrative Support

• Serve as a liaison with internal departments, investigators, and external collaborators and investigators; prepare and proof complex administrative and contractual documents, correspondence, memoranda, letters, presentations and reports; provide support with project management activities.
• Assist with updates to the website, maintain mailing lists, file logs.
• Coordinate and schedule office appointments, meetings and conferences with other CNMC departments, investigators.
• Assist with other office duties as needed.

The disclosed salary range includes the minimum and maximum rates within which Children's National believes an individual’s base pay rate will fall for this position. It is not typical for an individual to be hired at or near the maximum of the pay range. The exact pay rate for this position will be based on a variety of factors in alignment with the Children’s National compensation philosophy. These factors are legitimate and non-discriminatory including, but not limited to, the current market conditions; organizational needs; the individual’s combination of prior work experience, level of education, knowledge, skills, and other qualifications. Children’s National is committed to providing a fair and competitive total rewards package to each of our employees. This base salary range does not include our comprehensive benefits package or any additional compensation for which this position may be eligible.

Children's National Hospital is an equal opportunity employer that evaluates qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender, identity, or other characteristics protected by law. The "Know Your Rights" poster is available here: and the pay transparency policy is available here: Know Your RightsPay Transparency Nondiscrimination Poster.

Please note that it is the policy of Children's National Hospital to ensure a "drug-free" work environment: a workplace free from the illegal use, possession or distribution of controlled substances (as defined in the Controlled Substances Act), or the misuse of legal substances, by all staff (management, employees and contractors). Though recreational and medical marijuana are now legal in the District of Columbia, Children's National and its affiliates maintain the right, in accordance with our policy, to enforce a drug-free workplace, including prohibiting recreational or prescribed marijuana.