Program Coordinator

Artist Trust; Seattle (WA); Hybrid; USD 48.000 - 55.000; Vollzeit

Benefits dieser Stelle

Vacation & holidays

Sick leave

Paid sabbatical

Retirement plan

Professional development

Hybrid workplace

Zusammenfassung

Artist Trust seeks a Program Coordinator to support grants, workshops, and artist programs across Washington. The role emphasizes data management, communications with artists, and day-to-day program operations under the Program Director, with a strong focus on equity and community care.

This 32-hour workweek, hybrid position is based in Seattle's Capitol Hill and includes coordination of logistics, participant communications, and payments.

Qualifikationen

• Customer service or community-facing experience.
• Experience with nonprofit databases/CRM platforms.
• High attention to detail and data accuracy.
• Ability to handle confidential information discreetly.
• Experience coordinating events, volunteers, or programs.
• Strong written and verbal communication skills.
• Ability to manage competing priorities and meet deadlines.

Aufgaben

• Data entry and data management for grants, workshops, and programs.
• Coordinate logistics for workshops, panels, and events.
• Prepare payment documentation and liaise with Finance.
• Act as first point of contact for artists and applicants.
• Maintain program timelines and internal tracking systems.
• Support volunteer recruitment and event staffing.

Kenntnisse

Customer service

Communication

Attention to detail

Discretion

Tools

Little Green Light

Salesforce

Eventbrite

DocuSign

Submittable

SurveyMonkey

Zapier

Jobbeschreibung

Position:Program Coordinator
Reports to: Program Director
Location:Capitol Hill, Seattle, WA
Position type:Full-Time at 32 hours/week, Overtime-eligible
Salary: $60,000-$69,000 DOE, prorated at .8 FTE to $48,000 – $55,200
Ideal Start Date: January 11, 2027

Artist Trust prioritizes work/life balance, and self/community care. We offer 22 days of vacation and holiday time in the first year of employment, including 10 days accrued paid vacation, at least 10 paid holidays (including a paid two-week break at year end), and 2 paid personal floating holidays; Artist Trust also offers accrued sick leave and family leave. Vacation accrual increases after the 1st and 4th year of employment, and four weeks of additional paid sabbatical is offered in the 7th year. We offer group medical, long-term disability, life insurance, and an employer-matched retirement plan at no cost, professional development support for each staff member, and a flexible workplace that supports work/life balance.This is a 32-hour per week full-time overtime eligible position, salary and paid time off will be prorated at .8 FTE.

Overview of position

The Program Coordinator helps ensure Artist Trust’s grants, workshops, and artist support programs run smoothly and effectively. This position supports program operations through data management, participant communications, logistics coordination, and payment processing. As a key point of contact for artists across Washington State, the Program Coordinator helps connect community members with resources while supporting the day-to-day administration and success of our programs. The Program Coordinator reports to the Program Director.

About Artist Trust

Artist Trust is a nonprofit organization that supports working artists of all disciplines in Washington State. We fuel our funding and other programs for artists through fundraising, partnership, and community engagement. Recognized as a national model for direct funding and professional development for working artists, we have invested over $15 million in individual artists since our founding in 1986. At Artist Trust, all team members help shape our organization’s strategy and culture in a hardworking yet joyful environment that prioritizes collaboration, trust, accountability, and care. We view our mission through a lens of racial and geographic equity and are actively working to become an anti-racist organization and build a leaderful workplace. We invite you to learn more by visiting www.artisttrust.org/about .

Core Responsibilities

Data Entry and Artist Support

• Support Artist Trust grants, workshops, and artist support programs through data entry, materials preparation, note-taking, logistics coordination, and event support.
• Track and maintain grant applicant, recipient, and program participant data across Artist Trust’s grantmaking, CRM, and event registration systems.
• Create and maintain program and event registration pages across Artist Trust’s CRM, event management, and website platforms.
• Support other artist survey and data collection methods, data entry, and reporting as needed.
• Prepare and collect payment documentation for program instructors, grant panelists and recipients, and other program partners, and submit materials to the Finance team for processing.
• Maintain and update program-related content across Artist Trust’s website and online resources.
• Serve as the first point of contact for artists, grant applicants, and recipients seeking Artist Trust resources, including answering artist questions, and directing people to appropriate resources.

Program and Event Coordination

• Coordinate logistics for workshops, grant panels, and other artist support programs and community engagement events.
• Support event planning, registration, scheduling, materials preparation, program communications, and day-of implementation.
• Maintain program timelines, documentation, and internal tracking systems.
• Support recruitment, communication, scheduling, and coordination of volunteers for Artist Trust events and programs as needed.
• Help ensure volunteers have the information, resources, and support needed to contribute successfully to Artist Trust programs and events.

Organizational Culture, Racial Equity, and Strategy

• Participate in staff meetings, the Strategic Vision/Stewardship and Racial Equity committees, and annual organizational retreat, and attend community events.
• Attend meetings, organizational learning sessions, and other opportunities to shape our organizational culture and strategic direction.
• Grow and apply the skills and practices needed to create an inclusive organizational culture including clear and kind communication, giving and receiving feedback, mutual accountability, and self-care and boundaries.
• Collaborate with staff in making strategic decisions.
• Support teams as needed.

Values Alignment

• Deeply committed to racial equity and willing to view your work through an anti-oppression lens.
• Passionate about supporting artists in communities throughout Washington State; personal or professional connection to Washington State artists and arts communities of any discipline is a plus.
• Values collaboration, open and honest communication, and giving, receiving, and incorporating feedback.

Qualifications

• Demonstrated customer service or community-facing experience, with the ability to respond to inquiries clearly and with care.
• Confidence using nonprofit databases, CRM platforms, and data management systems. Experience learning and navigating new technology tools is highly valued. Familiarity with platforms such as Little Green Light, Salesforce, Eventbrite, DocuSign, Submittable, SurveyMonkey, Zapier, or similar systems is a plus.
• Keen attention to detail and high level of concentration to accurately comprehend, identify, and capture key data points.
• Ability to handle confidential and sensitive information with discretion and care.
• Experience coordinating events, volunteers, or community-facing programs is a plus.
• Strong communication skills and the ability to be kind and welcoming while representing your area of work to Artist Trust’s community, staff, and Board.
• Ability to exercise discretion and independent judgement in managing daily workload and remain accountable to achieving goals and completing tasks.

Our Commitment to Racial Equity

Artist Trust is committed to racial equity throughout our organization, working against systems of racism and engaging in partnership with our Black, Indigenous, and people of color artist community to truly fulfill our mission to support all artists in Washington State.

All staff and members of our Board of Trustees sign a commitment to anti-racism and are encouraged to regularly have discussions and share resources about racial equity, power, privilege, and positionality, and participate in trainings and race-based caucusing.

To learn more visit: artisttrust.org/about/commitment-to-racial-equity .

Artist Trust is an equal opportunity employer and complies with all EOE and ADA requirements.

We are committed to employing a diverse workforce and have a strong commitment to racial equity.

People of color, transgender and gender non-conforming people, people with disabilities, and low-income people are encouraged to apply.

Current work environment

Artist Trust maintains a physical office in Seattle’s Capitol Hill Arts District. Our work happens in artist communities statewide. Artist Trust maintains a hybrid workplace, with staff splitting their time working from home and in our office. This position would be ideal for someone in the greater Puget Sound region who can commute to our Capitol Hill, Seattle office 2-3 days per week, as well as travel within the greater Seattle area for meetings and events as needed.

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