Program Coordinator

The Edge Inference; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

The Edge Inference is seeking a highly organized Power Program Coordinator to provide direct administrative and program support to the Executive Director while helping move our growing power portfolio. This role blends executive support, project coordination, and information management across internal teams, utilities, and engineering partners.

Ideal candidates will anticipate needs, keep priorities organized, drive follow-up, and ensure critical tasks do not fall through the cracks in a

Qualifications

• Three+ years in program coordination, executive support, or related roles.
• Strong written and verbal communication, with professional correspondence.
• Ability to anticipate needs and manage priorities in a fast-moving environment.

Responsibilities

• Provide day-to-day admin and program support to the Executive Director.
• Coordinate meetings with utilities, engineering firms, consultants, and internal stakeholders.
• Prepare agendas, materials, summaries, and executive-ready updates.
• Use AI tools to draft correspondence and organize requests.
• Document decisions, actions, owners, and due dates, and follow through to closure.
• Maintain site and project records, including studies, agreements, and engineering documents.

Skills

Strong communication

Exceptional organization

Follow-through

Prioritization

Judgment and discretion

Education

Bachelor's degree or equivalent

Tools

Microsoft 365

AI tools

Job description

The Edge is building a national network of Inference Points - distributed computing facilities designed for artificial intelligence and other high-performance computing applications. We work with utilities, engineering firms, and internal stakeholders to secure the power and infrastructure needed to bring these facilities online.

About the Role

The Edge is seeking a highly motivated, energetic, intelligent, and exceptionally organized Power Program Coordinator to provide direct administrative and program support to the Executive Director while helping keep our growing power portfolio moving. The role combines executive support, project coordination, written communication, information management, and persistent follow-through across internal teams, utilities, and external engineering partners.

This is a high-ownership administrative and program coordination role for someone who thrives in a fast-moving environment. The successful candidate will anticipate needs, keep priorities organized, drive follow-up, and ensure important tasks do not fall through the cracks.

Key Responsibilities

• Provide day-to-day administrative and program support to the Executive Director, including calendar coordination, meeting preparation, and priority tracking.
• Coordinate meetings with utilities, engineering firms, consultants, and internal stakeholders.
• Prepare agendas, meeting materials, concise summaries, and executive-ready updates.
• Use AI tools to draft correspondence, organize requests, and streamline daily follow-up.
• Document decisions, action items, owners, and due dates, then follow through until closure.
• Maintain accurate site and project records, including utility correspondence, studies, applications, agreements, and engineering documents.
• Track applications, studies, deposits, consultant deliverables, and milestones; identify missing, conflicting, or overdue items and coordinate resolution.

Qualifications

• Three or more years of experience in program coordination, project coordination, executive support, project controls, or a related role.
• Exceptional organization, attention to detail, judgment, discretion, and ability to anticipate needs.
• Strong written and verbal communication skills, including drafting professional correspondence and clear meeting summaries.
• Experience with Microsoft 365 and AI tools for organization, summarization, drafting, and daily productivity.
• High energy, initiative, resourcefulness, and ability to manage competing priorities in a fast-moving environment.
• Strong follow-through and confidence working across organizations where direct authority may not exist.
• Bachelor's degree or equivalent professional experience.

Preferred Experience

• Experience directly supporting a senior executive while coordinating complex program or project work.
• Familiarity with project-management systems, technical documents, or basic electrical and utility terminology.

The Ideal Candidate

The ideal candidate is highly motivated, energetic, intelligent, and exceptionally organized. They anticipate needs, learn quickly, communicate clearly, and make sure nothing important is lost or left unfinished.