Program Coordinator

The University of New Mexico; Monte Largo Hills (NM); On-site; USD 27,221 - 36,988; Full time

Job summary

The University of New Mexico is seeking a Program Coordinator in Health Sciences Center (HSC) - Albuquerque for the Pediatrics Center for Development. The role focuses on organizing and auditing HIPAA‑compliant data across multiple home visiting programs, maintaining accuracy for state and national databases, and preparing timely reports for program leadership.

Responsibilities include enforcing data integrity, coordinating with direct service providers, and managing documentation, records, and

Qualifications

• 5+ years of experience coordinating administrative functions in health-related programs.
• Experience coordinating administrative functions and/or services in a Home Visiting or community-based program.
• Knowledge of HIPAA and PHI regulations.

Responsibilities

• Organize, audit, and enter HIPAA-compliant data from programs into two databases (state and national).
• Prepare documents for Operations Director for submission to the state funder and track quarterly reports.
• Audit caseload and productivity reports to ensure timely services and compliance with funder benchmarks.
• Oversee record-keeping, HIPAA-compliant files, and archiving; may supervise a work-study student.
• Track inventory and ensure staff have supplies required for service delivery.
• Monitor referrals and enrollments, interfacing with external Am I Eligible database by ECECD.

Skills

HIPAA compliance

Data auditing

Organizational skills

Time management

Communication

Education

High school diploma or GED

Completed degree(s) higher than minimum

Tools

MS Office Suite

Database systems

Job description

Program Coordinator

Requisition ID: req37459

Working Title: Program Coordinator

Position Grade: 10

The Center for Development and Disability (CDD), established in 1990, is New Mexico's University Center for Excellence in Developmental Disabilities Education, Research and Service. These centers, authorized by the Developmental Disabilities Assistance and Bill of Rights Act, build the capacities of states and communities to respond to the needs of individuals with developmental disabilities and their families.

The CDD Prevention Unit operates three evidence-based home visiting programs: Nurse‑Family, Parents as Teachers, and Healthy Families America. These community‑based services provide critical support for vulnerable pregnant women, infants, and toddlers. As part of these services, we maintain extensive data into two database systems to track services, ensure we meet state and national benchmarks, and maintain fidelity to the models.

The Program Coordinator will be responsible for:

Organizing, auditing, and entering all HIPAA‑compliant data from the evidence‑based programs into two database systems: a state database and a national database. This includes, but is not limited to, intake paperwork, perinatal depression screenings, child development screenings, parent‑child interactions screenings, the DANCE/PICCOLO, and intimate partner violence screenings.

Prepare documents for Operations Director for submission to the state funder. Tracking quarterly reports ensuring all data is accurate and communicating with direct service providers to update data as needed. Working closely with administrative support staff to manage and update reports. Audit caseload and productivity reports to ensure timely services and compliance with funder benchmarks.

Oversee record‑keeping including completion of physical HIPAA compliant files, regular audits of files, archiving closed files with external company, and preparation of storage. This could include the supervision of a work study student.

Tracking and ordering inventory/supplies as required by the programs ensuring staff have the supplies required for service delivery. Communicating and working collaboratively with direct service staff to ensure they have access to inventory.

Monitor program activities including tracking new referrals and updating enrollments. This requires working with an external Am I Eligible (AIE) database system run by ECECD.

The successful candidate will have the following qualities:

• Positive and flexible attitude, ready to help.
• Ability to work in an environment that supports individuals with development disabilities, children at risk and families in need.
• Punctual and reliable attendance.
• Advanced organizational and time‑management skills.
• Adaptable to change with a strong work ethic.
• Effective communication skills as demonstrated through the interview process.
• Sensitivity and awareness when working with confidential information. Adherence to HIPAA (will be trained).

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non‑temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US‑UNM Collective Bargaining Agreement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Experience coordinating administrative functions and/or services in a Home Visiting or community‑based program.

Strong MS Office Suite skills including database applications.

Knowledge of HIPAA and PHI regulations.

Some completed college coursework.

Campus: Health Sciences Center (HSC) - Albuquerque, NM

Department: Pediatrics Center for Development (997H)

Employment Type: Staff

Staff Type: Term - Full-Time

Term End Date: 06/30/2027

Status: Non‑Exempt

Pay: Hourly: $19.76 - $26.85

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required: Yes

For Best Consideration Date: 8/5/2026

Eligible for Hiring Incentive: No

Eligible for Remote Work: No

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisionswithout regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or anyother protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre‑employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.