Program Coordinator

nLeague; Indianapolis (IN); On-site; USD 45,000 - 60,000; Full time

Job summary

A public health organization in Indianapolis is looking for a Program Coordinator to ensure environmental safety for children affected by lead exposure. Responsibilities include coordinating inspections, managing supplies, and supporting program staff with various tasks. The ideal candidate will possess strong organizational and communication skills. Knowledge of state guidelines regarding lead is beneficial. This is a 3+ month contract position offering a chance to contribute to community health initiatives.

Qualifications

• Strong organizational skills to manage multiple projects.
• Ability to comprehend and document procedures effectively.
• Proficient in Microsoft Office and Adobe software.

Responsibilities

• Coordinate with field staff on risk assessments related to lead exposure.
• Track progress on EPA grant deliverables.
• Maintain inventory and manage supply orders.

Skills

Organizational skills

Data entry proficiency

Decision making

Communication skills

Research capabilities

Microsoft Office proficiency

Adobe skills

Job description

Client

IN DOH

Location

2 N. Meridian St., Indianapolis, IN 46204

Job ID

796081

Position

Program Coordinator

Duration

3+ Months

Purpose Of Position/Summary

• Contractor will work directly with the staff and contractors of the licensing and environmental management team to ensure that the homes of children affected by lead exposure are being inspected and fixed in a safe and durable manner.
• Reporting directly to the program manager, this contractor will work with staff to ensure they have equipment and supplies needed to conduct field work, review and process license applications, organize and digitize license and monitoring records, and assist in addressing inquiries from licensees and the general public.
• The contractor will also support the Division Director and other Division staff on short-term projects as needed.

Essential Duties/Responsibilities

• Work with the program coordinator over lead case surveillance to ensure that risk assessments for all children with elevated blood lead levels are assigned to IDOH personnel or are being handled by their local health department.
• Track progress by staff on EPA grant deliverables.
• Review and process applications for radon and lead licenses, coordinating with applicants to ensure all required documentation and payment are received and tracking payment processing with the IDOH finance team.
• Monitor supply availability for field staff and coordinate new and refill supply orders.
• Monitor equipment inventory and upgrade needs, working with vendors to refurbish or replace equipment as needed.
• Meet regularly with program field staff to assess record keeping support needs and support in scanning/shredding any HIPAA‑protected confidential records.
• Support Program Manager in onboarding new IDOH employees and contractors.
• Oversee receipt, retention, and electronic filing of all records submitted to the Division via fax or mail.
• Research problems and inquiries from other departments and/or the public by referencing appropriate files, emails, documents, etc.
• Maintain a general working knowledge of the hazards of lead, radon, and other healthy homes issues.
• Provide staff support at outreach events.

Job Requirements

• Willing to learn moderately complex state rules used in tracking/entering a variety of program information.
• Strong organizational skills and ability to balance multiple projects and deliverables at one time.
• Able to read typed or hand‑written source documents.
• Able to comprehend, develop, and document procedures involved in the work.
• Able to make decisions regarding data entry information within a specific program area of work.
• Able to exercise good judgment related to sensitive information and ensure HIPAA confidentiality.
• Able to maintain standard production and standard accuracy rate on assigned tasks.
• Able to deal tactfully with a variety of individuals including colleagues, community leaders, government officials and representatives of environmental consulting firms.
• Proficiency in Microsoft Office, Adobe, webinar/conference call technology.
• Able to communicate verbally and in writing effectively with groups and individuals.
• Able to effectively communicate both verbally and in writing to professionals and non‑professionals.
• Able to use the Internet and traditional research sources effectively.
• Interest in how lead and radon exposure affect the health of families and the strategies employed to protect them.
• Work involves performing a variety of moderately complex, standardized tasks requiring application of established procedures and guidelines.