Program Coordinator

Ball State University; Indiana, Muncie (PA, IN); On-site; Full time

Job summary

An established educational institution is seeking a Program Coordinator to oversee grant-funded projects. This role involves coordinating daily office logistics, managing communication with research sites, and assisting in participant recruitment for research activities. The ideal candidate will possess strong organizational and communication skills, along with a background in psychology or a related field. Join a vibrant academic community dedicated to enhancing educational outcomes and making a meaningful impact in the field of special education.

Qualifications

• Minimum of an Associate's degree in psychology or related field.
• 1-3 years of related experience preferred.

Responsibilities

• Coordinate logistics for day-to-day office duties of the grant.
• Communicate with research sites and assist with participant recruitment.

Skills

Communication Skills

Organizational Skills

Problem Solving

Teamwork

Education

Associate's degree in Psychology

Bachelor's degree in Psychology

Tools

Microsoft Word

Job description

Posting Details

Position Information

Ball State is a great place to work! In fact, Forbes has ranked Ball State University as the fourth-best midsized employer-and the only recognized education institution-in the State of Indiana.
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Any BSU employee, excluding Faculty and Temporary employees, applying for a staff or professional position will need to have been in their current role for at least 6 months at time of application. Learn More


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The Department of Special Education welcomes applications for a Program Coordinator.

This position is grant-funded through June 2027.

Program coordinator for the federally funded grant from the Institute of Education Sciences. The program coordinator will provide, coordinate and oversee the logistics of the day to day office duties and responsibilities of the grant. This is an onsite position.

Associate's degree or equivalent in psychology or a related field.

Over one to three years of related experience.

Proficient in Word, excellent communication and teamwork skills. Excellent planning, organizational, and problem solving skills.

Bachelor's degree from an accredited institution in psychology or a related field.

Prior grant related work experience; including data collection, literature review and manuscript preparation.

Willingness and ability to travel; possess and maintain a valid driver's license and be insurable under the university's auto fleet policy.

None

Ball State University is an equal opportunity employer. All qualified applicants will receive equal consideration for employment without regard to race, religion, color, sex (including pregnancy), sexual orientation, gender identity or gender expression, disability, genetic information, ethnicity, national origin or ancestry, age, protected veteran status, or any legally protected status.

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master's, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.

IN Indiana

Position Title	Program Coordinator
About this Opportunity
Salary Grade	10
Wages Begin At	16.5
FLSA	Non-Exempt
Hrs/Week	40
Pre-Employment Screening	Requires successful completion of a background check.
Position Function
Minimum Education
Minimum Experience
Minimum Other
Authorization to work in the US	Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.
Preferred Education
Preferred Experience
Preferred Other
Position Title(s) Supervised
EEO Statement
About Ball State University
Learn more about Ball State's total compensation package by trying our Total Compensation Calculator	https://www.bsu.edu/about/administrativeoffices/humanresources/jobs
Live Near Your Work - If you are considering living near the Ball State area, please visit the following link to learn more about relocation and living in east central Indiana:	https://www.bsu.edu/about/live-near-your-work
There's more to discover IN Indiana! Visit the following link to learn more:
Department	Special Education:800090
Department Information
Department Email or Phone Number	[e-mail]

Duties & Responsibilities

Communicate with research sites to make sure appointments are accurate. Monitor research team progress, and day to day activities, including maintaining weekly agendas and taking minutes. Organize/communicate with research sites. Assist PI's in other grant related activities such as recruitment of research participants; track outgoing and incoming data. Work with research assistants to develop a tracking system. Transcribe focus group data and assist with analysis. Organize forms and materials.

Ranking	1
Job Duty

Prepare and maintain personnel records, oversee scheduling logistics and correspondence files. Prepare and maintain IRB annual reviews.

Ranking	2
Job Duty

Attend consultations, assist with conducting phone calls for eligibility for research participation, which includes direct interaction with parents, teachers and children with autism.

Ranking	3
Job Duty

Work closely with PI's to collect data and plan activities for the year and ensure that research assistants are completing activities in a timely manner and with quality assurance. Follow reimbursement procedures for grant activities (travel, supplies) Conduct literature reviews, help prepare manuscripts. Literature reviews are expected to be conducted independently. Will also co-author conference presentations and manuscripts.

Ranking	4
Job Duty

Assist graduate students with data collection, data entry and data cleaning as needed.

Ranking	5
Job Duty

Perform other related duties as assigned.

Ranking	6
Job Duty

Maintain regular and predictable in person attendance.

Ranking	7
Job Duty

Posting Detail Information

In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experience align with the elements of the position description (or leadership profile). In your cover letter, please select one of our enduring valuesand describe how you have demonstrated a commitment to that value in your professional endeavors.

Posting Number	202501618SF
Number of Vacancies	1
Desired Start Date	06/01/2025
Position End Date (if temporary)
Open Date	05/07/2025
Close Date	06/01/2025
Open Until Filled	No
Special Instructions Summary
Information for Applications Requiring a Cover Letter