Program Coordinator

MidwayUSA Foundation, Inc.; Columbia Township (MO); On-site; USD 46,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Life insurance

Paid time off

Parental leave

Retirement plan

Comp time for weekend events

Job summary

MidwayUSA Foundation is seeking a Program Coordinator to join our Program Coordination team in Columbia, Missouri. This is a hands-on, support role reporting to the Program Coordination Manager, with day-to-day direction from the Senior Program Coordinator to keep grants, donations, and data moving accurately and on time.

You will maintain program and donor data, process donations, and support the cash grant program, while serving as the first point of contact for constituents.

Qualifications

• Prioritizing and managing multiple deadlines with a proven track record.
• Sharp attention to detail and accuracy in data handling.
• Comfort learning new databases and systems quickly.
• Clear, professional communicator able to take direction from multiple people.
• Proactive; follows up without being asked twice.

Responsibilities

• Keep program, grant, and constituent data accurate in our systems and flag discrepancies early.
• Process donations, distribute gift receipts, and recognize donors.
• Support cash grant program from processing applications to preparing materials for the Board's Grant Review Committee.
• Be a first point of contact for constituents with program-related questions.
• Assist Incentive, Matching, and other Grants Programs as needed.
• Occasional lifting up to 30 lbs, travel and weekend work to support Foundation events.

Skills

Prioritization

Attention to detail

Database skills

Communication

Proactive

Job description

Reports to: Program Coordination Manager (PCM)

Location: On-site in Columbia, Missouri

Work hours: Monday to Friday; occasional weekend availability for events

Salary: $46,000 to $48,000 annually

MidwayUSA Foundation

MidwayUSA Foundation is looking for a Program Coordinator to join our Program Coordination team. This is a support role at heart. You'll report to the Program Coordination Manager and take day-to-day direction from the Senior Program Coordinator, since the two of you will work closely together to keep grants, donations, and data moving accurately and on time. Everyone at the Foundation plays a role in our mission: changing the future of youth shooting sports, and this is where yours would be.

What you'll actually be doing

• Keeping program, grant, and constituent data accurate and up to date in our systems, and flagging discrepancies before they become problems


• Processing donations, distributing gift receipts, and helping make sure donors feel recognized and appreciated


• Supporting our cash grant program, from processing applications to preparing materials for the Board's Grant Review Committee


• Being a first point of contact for constituents with program-related questions


• Pitching in on Incentive, Matching, and other Grants Programs as needed


• Occasional lifting up to 30 lbs, and some travel and weekend work to support Foundation events

What we're looking for

• Someone who's genuinely good at prioritizing and managing multiple deadlines, not just says they are


• Sharp attention to detail, especially when accuracy really matters


• Comfortable learning new databases and systems quickly


• A clear, professional communicator who can handle direction from more than one person at once


• Proactive. You follow up on things without being asked twice

Benefits (start Day 1)

Health insurance and savings accounts, vision and dental, life insurance, paid time off, parental leave, and a retirement plan. Comp time is provided for weekend event work.

This job description isn't a locked-in list. Duties may shift based on what the Foundation needs, and this is an at-will position.