Program Coordinator

allocortech inc.; Charlottesville (VA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Equity opportunities

Top-tier medical HMO

PPO & company-sponsored HSA

Dental and vision coverage

Unlimited PTO

11 paid holidays

Flexible spending accounts

Paid parental leave

Disability and life insurance

401(k) retirement plan with company-m.

Job summary

Allocortech is seeking a detail-oriented Program Coordinator to centralize planning, governance, and execution across multiple concurrent aerospace and defense programs. You will work with program managers, leads, and cross-functional teams to maintain schedules, risks, and documentation.

The role emphasizes organization, proactive problem solving, and clear status updates to leadership in a fast-moving environment. Strong tooling and process improvement experience are valued.

Qualifications

• Bachelor's degree or equivalent practical experience in a related field.
• 3–5 years in program coordination or PMO/operations role.
• Experience in aerospace/defense or regulated hardware environments.
• Experience with Agile, Waterfall, or hybrid program management.
• Proficiency with project tools: Jira, Asana, Smartsheet, MS Project, or similar.
• Clear written and verbal communication; ability to report to leadership.

Responsibilities

• Coordinate day-to-day execution across multiple programs: timelines, milestones, deliverables, dependencies.
• Maintain PMO governance artifacts: status reports, RAID logs, program dashboards.
• Support scheduling, resource tracking, budgeting, and documentation for programs.
• Plan and facilitate governance meetings: agendas, minutes, action-item follow-through.
• Monitor budgets against forecast and flag variances or risks early.
• Maintain and improve PMO templates, tools, and SOPs.
• Serve as liaison among teams, stakeholders, and leadership for timely communication.
• Track cross-program dependencies and risks; elevate blockers early.
• Support intake/prioritization of new requests and onboarding to PMO tools.
• Contribute to post-program reviews and lessons learned.

Skills

Communication

Organization

Attention to detail

Problem-solving

Education

Bachelor's degree in Business/Management/Operations or related field

Tools

Jira

Asana

Smartsheet

Microsoft Project

Job description

About Allocortech

Allocortech designs and manufactures safety-critical power electronics, avionics, and control systems for uncrewed, aerospace, and defense platforms. We are a small, fast-moving engineering company based in central Virginia. Programs move on customer timelines, not committee calendars - which is why the PMO needs someone who can keep multiple workstreams visible, documented, and on schedule.

About The Role

We are hiring a detail-oriented Program Coordinator to sit at the center of the Program Management Office. You will support planning, execution, and governance across several concurrent programs, working with program managers, project leads, and cross-functional stakeholders.

You will be the connective tissue of the PMO: maintaining schedules and documentation, tracking risks and dependencies, processing customer purchase orders and contracts, and making sure program teams and leadership have the visibility they need to make good decisions.

This is a strong fit for someone who is highly organized, communicates clearly at every level of the company, and likes bringing structure to complex, fast-moving work.

What You Will Do

• Coordinate day-to-day execution across multiple concurrent programs — timelines, milestones, deliverables, and dependencies.
• Maintain PMO governance artifacts: status reports, RAID logs (risks, actions, issues, decisions), and program dashboards.
• Support program and project managers with scheduling, resource tracking, budget monitoring, and documentation.
• Plan and facilitate governance meetings (steering committees, stand-ups, retrospectives): agendas, minutes, and action-item follow-through.
• Monitor program budgets against forecast and flag variances or risks early.
• Maintain and improve PMO templates, tools, and standard operating procedures.
• Serve as liaison among program teams, stakeholders, and leadership so communication stays timely and accurate.
• Track cross-program dependencies and risks; elevate issues before they become blockers.
• Support intake and prioritization of new program requests, and onboard staff to PMO tools and processes.
• Contribute to post-program reviews and lessons-learned documentation.
• Receive and log incoming customer purchase orders; coordinate internal approval.
• Enter approved purchase orders and related contract information into internal systems accurately and on schedule.
• Track customer contracts through review, approval, and execution, with proper documentation and filing.
• Assist with customer billables and invoices.

Required Qualifications

• Bachelor’s degree in Business, Management, Operations, or a related field — or equivalent practical experience.
• 3–5 years in program coordination, project coordination, a PMO, or a similar operations role.
• Experience in aerospace and defense (or a closely related regulated hardware / manufacturing environment).
• Working knowledge of Agile, Waterfall, or hybrid program methods.
• Proficiency with project and collaboration tools (Jira, Asana, Smartsheet, Microsoft Project, or similar).
• Strong organization and attention to detail; able to hold several priorities at once.
• Clear written and verbal communication, including status updates to leadership.
• Sound judgment and a proactive, problem-solving posture when issues or risks appear.

Preferred Qualifications

• CAPM, PMP, or similar certification — or actively working toward one.
• Experience inside a formal PMO governance framework.
• Advanced Excel or other reporting / data-visualization skills.
• Experience supporting programs in a technology or professional‑services environment.
• Comfort with purchase-order, contract, and invoice workflows.

Why Allocortech

Just over 50 people. Revenue has tripled. Founders from Kitty Hawk/Cora, Google, Rockwell Collins, and Lockheed. Small enough that your board flies. Serious enough that the architecture holds up in the air and on the water. American-made. Mountains out the window.

Important Information

For Candidates Seeking To Work In Us Offices Only

To conform to U.S. Government technology export regulations, including the International Traffic in Arms Regulations (ITAR), Allocor.Tech Employees must be a U.S. citizen, lawful U.S. permanent resident (i.e., current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum, or be eligible to obtain the required authorizations from the U.S. Department of State and/or the U.S. Department of Commerce, as applicable.

Allocor.tech provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment at Allocor.Tech, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

We review applications on a rolling basis and move quickly for strong fits.

Benefits

• Equity opportunities and/or cash bonus.
• Top tier medical HMO.
• PPO & a 100% company-sponsored HSA plan option.
• Dental and vision coverage.
• Unlimited PTO.
• 11 paid holidays per year.
• Flexible spending and dependent care savings accounts.
• Paid parental leave.
• Disability insurance.
• Life insurance.
• Access to a 401(k) retirement plan with company match.

Eligibility for benefits may vary based on employment status; please check with your recruiter for a comprehensive list of the benefits available for this role. Benefit programs are subject to change at the company’s discretion.

This position may require prolonged periods of sitting, standing, walking, computer work, and occasional exposure to moderate levels of noise, dust, and fumes in production and lab areas.