Program Budget Coordinator

Urban Pathways; New York (NY); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Healthcare Coverage

Retirement Savings (403(b) and 401(a))

Paid Time Off

Professional Development

Flexible Work Arrangements

Wellness Programs

Employee Assistance Program

Employee Recognition

Job summary

Urban Pathways seeks a Program Budget Coordinator to lead budget creation and financial analysis for multiple programs in New York City. Reporting to the Director of Budgets, you will maintain transparency and provide data-driven insights while working across departments.

The role requires collaboration with program leadership, strong Excel and financial software skills, and a commitment to equity and inclusion within a dynamic, hybrid work environment.

Qualifications

• 2–3 years of experience in a social service non-profit setting with state and city funding streams.
• Strong understanding of budgeting, forecasting, variance analysis, and internal controls.
• Proficient with accounting software and Microsoft Office (Excel, Word, PowerPoint).

Responsibilities

• Develop annual and multi-year budgets for programs with forecasts of expenses and revenue.
• Analyze expenditure patterns and advise reallocation or adjustments for compliance and reporting.
• Ensure accurate recording and billing of program expenses; coordinate with funders' systems.

Skills

Accuracy

Collaboration

Critical Thinking

Problem Analysis

Innovation

Multi-tasking

MS Office

Education

Bachelor’s degree in finance/financial management/accounting

Tools

Financial Edge

Sage Intacct

Pivot Tables

Job description

The salary range is based on several factors, including, but not limited to, overall experience, relevant experience, education level, certifications, applicable skills, and expertise.

Hybrid: 4 days in office/1 day remote

Join UP! We are lighting the path home, one person at a time.

About Urban Pathways

Since 1975, Urban Pathways has engaged New York City’s most vulnerable residents, people on the streets or in areas unfit for human habitation, “lighting the path home, one person at a time.” Urban Pathways is a catalyst for transformative change in the lives of unhoused adults, empowering them to discover their inherent strengths and abilities. We provide essential support and foster an environment where individuals can redefine their narratives and become their best selves.

Job Summary

Reporting to the Director of Budgets with a direct relationship with the Chief Program Officer, the Program Budget Coordinator will have a critical set of responsibilities related to program financial management, reporting and analysis. The individual in this position will have a key role in ensuring the financial stability and transparency of our programs by analyzing, producing, and maintaining agency and program budgets. The Program Budget Coordinator will research and prepare financial information for reports and presentations as required. The individual should work independently with minimal supervision, in an accurate and timely manner, use discretion in handling confidential information, and have attention to detail. The Program Budget Coordinator will be an active listener and respond by exhibiting cross-cultural awareness with the ability to promote and contribute to an equitable and inclusive anti-racist organizational culture and environment.

Key Responsibilities & Essential Functions

• Collaborate with program management to develop annual and multi-year comprehensive budgets for each program. This includes forecasting expenses, revenue, and other financial projections.
• Work with program management to review and analyze expenditure patterns and trends to determine potential for reallocation, realignment, or adjustments to accomplish programmatic, financial reporting, and compliance requirements. Conduct on-site quarterly budget reviews with program management.
• Interacts with fiscal and program staff to ensure accurate recording and billing of program expenses. Work with state and city reporting systems to ensure compliance with funders' financial and system requirements.
• Work with Program, Development and Housing Development departments to prepare budgets and input budgets in funder websites as needed for new initiatives and funder requests.
• Performs all other duties as assigned and required.

Qualifications, Education And Experience

• Bachelor’s degree in finance, financial management, accounting, or related field, preferred.
• At least 2 to 3 years of experience in a social service non-profit setting with state and city funding streams involving analytical research and reporting financial data.
• Accounting & Budgeting: Principles and best practices including internal controls, variance determination, fiscal compliance, developing plans and budgets; comparing and analyzing budget against actual activity.
• Applied mathematical concepts such as fractions, percentages, ratios, and proportions.
• Functional experience with accounting software, such as Financial Edge or Sage Intacct, required.
• Functional experience with Microsoft Suite; Excel, Word, PowerPoint; creating Pivot Tables and other reports.

Skills & Competencies

• Accuracy: Attention to detail in dealing with numbers, words, documents, and ideas.
• Cooperation & Collaboration: Establishing and maintaining positive working relationships with internal and external stakeholders.
• Critical Thinking: Using logic and analysis to identify the strengths and weaknesses of different approaches.
• Problem Analysis: Identifying and defining problems, collecting data, establishing facts, and drawing valid conclusions.
• Innovation: Actively looking for ways to improve systems, processes and functions.
• Multi-tasking: Working with multiple software packages, tasks, and projects simultaneously.
• Strong knowledge of Microsoft Office (Word, PowerPoint, Outlook, and Excel).

Capabilities

• Desire to perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Comfortable with using public transportation to travel to and from various programs sites.

Urban Pathways offers a comprehensive benefits package designed to support the well-being and professional growth of our employees.

These benefits include:

• Healthcare Coverage: Medical, dental, and vision insurance plans to keep you and your family in good health.
• Retirement Savings: A 403(b) plan and a 401(a) with employer annual contribution to help you plan for a secure financial future.
• Paid Time Off: Generous paid time off, including vacation, holidays, and personal days.
• Professional Development: Opportunities for continuous learning and professional development to enhance your skills and advance your career.
• Flexible Work Arrangements: Work-life balance is important to us, and we offer flexible work arrangements to accommodate your needs.
• Wellness Programs: Employee wellness programs, including fitness initiatives and mental health support.
• Employee Assistance Program (EAP): Confidential counseling and support services for personal or work-related issues.
• Employee Recognition: Recognition programs to celebrate and reward outstanding contributions.