Program Billing Coordinator

The Center for Youth and Family Solutions; El Vista (IL); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Paid Time Off

Educational Assistance

Employee Assistance Program

Vehicle use / mileage reimbursement

Dress for your day

Job summary

The Center for Youth and Family Solutions (CYFS) is hiring a Program Billing Coordinator to accurately track and process billing for foster care and intact family services. You will ensure proper reimbursement and support documentation for billing within these programs.

Typical duties include submitting placement documents, coordinating with DCFS, and maintaining caseload trackers. A strong eye for detail and teamwork are essential for success in this role.

Qualifications

• Associates degree or 2 years related experience required.
• Knowledge of DCFS processes preferred.
• DCFS Foundations Training is required for licensure.
• Three years driving experience with valid license.
• Must pass DCFS background check and fingerprinting.

Responsibilities

• Submit all 906 placement documents and correct placement errors in SACWIS.
• Process CAPU packets for new cases with Intake Specialist.
• Track transfers and closures; maintain placement databases.
• Maintain accuracy of foster care/billing records and purchases.
• Prepare and submit documentation for DCFS reimbursements (159s, 1042s, 906, 906-4).
• Coordinate with Accounting and child welfare staff to meet billing needs.

Skills

Interpersonal Skills

Time Management

Organization

Self-starter

Team Player

Bilingual

Education

Associates degree or 2 years related experience

DCFS Foundations Training

Tools

myEvolv

Job description

See yourself achieving solutions.

Join our team!

Perks of Working at CYFS:

37.5 hour work week

Paid Time Off:

• 12 Paid Holidays
• 15 Paid Vacation Days (increases every 2 years)
• 8 Paid Sick Days
• 5 Paid Personal/Wellness Days
• 3 weeks of Paid Parental Leave

Educational Assistance:

• Public Service Loan Forgiveness qualified employer
• Tuition Assistance Program for staff who are continuing their education

Employee Assistance Program (EAP)

• 5 free counseling sessions per year for employee or their family
• Immediate community referrals to licensed counselors
• 24/7 call line
• Tax consultation/financial resources
• Discounted legal services and mediation services
• Health and Wellness resources

Use of agency vehicles and/or mileage reimbursement

"Dress for your day" dress code

Opportunities for advancement and professional development.

Supportive, inclusive, and strengths-focused culture

Salary:

Starting at $22.00 an hour

About the Position:

The Program Billing Coordinator is primarily responsible for accurately tracking and processing billing for foster care and intact family services, ensuring the agency receives proper reimbursement. This role also supports local efforts to collect and document all the information necessary for billing within these programs.

A Typical Day as a Program Billing Coordinator:

• Ensures accuracy and submits all 906 placement documents, as well as works with DCFS to correct placement errors in SACWIS.
• Processes packet from the Case Assignment Placement Unit (CAPU) for all new cases in coordination with Intake Specialist.
• Tracks and submits all case transfers or closures both internally and externally.
• Updates and maintains database software to ensure accuracy of placements and billing surrounding the foster care and intact family program.
• Tracks, completes, and submits documentation for all Foster Care related purchases reimbursed or billed through DCFS on 159s, 1042s and 906/906-4s (examples include but not limited to: Case Admin, Reunification/Aftercare, HMR Compliance, Bed Holds, Sibling visitation, Respite and Graduation Expenses).
• Tracks, communicates, and submits documentation for SPEC approvals and reapprovals by reviewing DCFS screens to ensure accuracy while working collaboratively with CYFS Specialized Coordinator.
• Tracks, communicates, and submits documentation for Reunification extension request needs for the Foster Care Program.
• Reviews, manages, and submits Exceptional Payment Requests and Special Service Fee billings.
• Tracks and completes monthly statistics that accurately capture the movement and disruptions of cases within the foster care program/intact program while updating the myEvolv system.
• Tracks and reconciles all receipts pertaining to foster care expenditures.
• Communicates and coordinates with Accounting and Child welfare staff to ensure billing and financial needs of the clients are being met and comply with DCFS policy.
• Updates and maintains caseload lists and trackers for Foster Care program.
• Monitors and reviews policy and contract changes from DCFS related to billing or documentation.
• Tracks and monitors use of Flex Funds for Foster Care Program.

Does the Following Apply to You?

• Associates degree or 2 years experience in related field
• Child Welfare Experience (preferred)

Additional Qualifications:

• Completion of DCFS criminal background check and fingerprinting
• Must be at least 21 years of age
• Obtain an insured vehicle
• At least three years of driving experience with a valid driver's license
• Successful completion of DCFS Foundations Training to obtain Child Welfare Licensure

Desired Skills:

• Interpersonal Skills
• Conflict Resolution
• Documentation
• Self-starter
• Time Management
• Organization
• Bilingual (not required)
• Team Player

Additional Benefits:

• Choice of 4 medical plans including PPO and high deductible plans with HSA
• Dental and Vision Insurance
• 401k plan with 4% employer match
• Employer Paid Life Insurance and Long-Term Disability
• Flexible Spending Plan and Dependent Care Plan

About The Center for Youth and Family Solutions (CYFS):

(CYFS) is seeking compassionate, committed, and culturally competent individuals who align with our mission of helping children and families in need with dignity, compassion, and respect to resolve life challenges. CYFS is one of Central Illinois' largest, nationally accredited social service agencies, serving over 20,000 individuals in 37 counties.

Our family-centered, inclusive, trauma-responsive, and strength-based interventions help bring about lasting positive change.

The Center for Youth and Family Solutions is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.