Program Associate, Office of the President

Salt Lake Community College; Taylorsville (UT); On-site; USD 17,000 - 25,000; Part time

Job summary

Salt Lake Community College is seeking an Office Assistant to perform receptionist duties and clerical tasks for the President's Suite. The role requires coordination with the Administrative Assistant and staff to meet deadlines and priorities.

The position provides coverage for the Presidents Suite and involves scheduling meetings, handling mail, and coordinating events as needed. Hours are Tue, Thu, and every other Friday, 8:00am–5:00pm, and the employee must reside in Utah per policy.

Qualifications

• Evidence of customer service best practices.
• Communicate effectively with strong interpersonal skills.
• Working knowledge of business English, spelling, punctuation and vocabulary.
• Typing and general office methods.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Good organizational skills with ability to multitask.

Responsibilities

• Answer phones courteously, take messages, and direct visitors.
• Perform office duties: filing, copying, scanning, mail, and tickler file.

Skills

Customer service

Interpersonal skills

Business English

Typing

Microsoft Office

Education

Post-secondary education/training

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Applicants must be authorized to work in the United States. All employees are expected to maintain a permanent residence within the State of Utah as a condition of employment. New employees must provide a valid Utah residential address within 30 days of their start date.

Job Summary

The Office of the President is seeking an office assistant professional to perform receptionist duties, clerical functions and provide office coverage for the Presidents Suite. Work collaboratively with and support the Administrative Assistant and other office staff members to ensure deadlines are met and priorities accomplished.

Days: Tuesday, Thursday and every other Friday, Hours: 8:00am to 5:00pm

Essential Duties

Essential Duties & Responsibilities & Knowledge Skills & Abilities

• Answer phones courteously and promptly, take messages, and direct visitors.
• Perform office duties including filing, operate copy machine for copies and scanning, email, receive and distribute mail, and maintain tickler file.
• Responsible for signature log including posting incoming and outgoing documents and distribution.
• Assist with meetings including agendas and minutes.
• Assist with scheduling meetings.
• Purchase items as requested.
• Assist and work with other administrators in the office as needed and assigned.
• Assist with events including invitations, RSVPs and other meeting planning.
• Assist with Student Information Desk set-up and coverage for fall and spring semesters.
• Update and maintain employee data. Send employee correspondence.
• Call for maintenance of office equipment and track office supplies.
• Handle a variety of work that is confidential in nature.
• Other duties as assigned.

Knowledge, Skills And Abilities

• Evidence of customer service best practices.
• Communicate effectively and display strong interpersonal skills.
• Working knowledge of business English, spelling, punctuation and vocabulary.
• Skills in general office methods, filing, typing and Internet.
• Microsoft Office applications including Word, Excel, Outlook, etc.
• Good organizational skills with ability to perform multiple clerical tasks effectively.
• Detail oriented, including following written and oral instructions effectively.
• Dependable.

Ability to communicate effectively with a broad range of people with a variety of abilities and backgrounds, to maintain good working relationships across the College.

Ability to work with all groups from a variety of academic, socioeconomic, cultural, and ethnic backgrounds, and with community college students, faculty, and staff, including those with disabilities.

Minimum Qualifications

• One year of post high school education/training.
• One year of related, paid work experience.

Preferred Qualifications

N/A

SLCC Information

Salt Lake Community College is Utah’s largest open-access college in the state. We proudly educate 45,000+ students pursuing degrees in 100+ programs across 8 areas of study, and Utah’s fastest growing industries and four-year baccalaureate programs consistently welcome SLCC graduates. Every SLCC employee has a hand in transforming students’ lives to strengthen its surrounding communities. SLCC employees work at 8 locations across the valley and capital city of Salt Lake with easy access to the beautiful Wasatch Mountains, world-class outdoor recreation, sporting events, museums, history, and arts and entertainment.

Salt Lake Community College seeks and values contributions from each community member and welcomes new perspectives. A respectful work environment is its top priority; academic excellence and lasting transformation occurs when we can collaborate freely. As an emerging Hispanic Serving Institution, SLCC leads the state with the highest enrollment of students from the Latinx/a/o community. SLCC is committed to serving students and being a model for inclusive and transformative education.

Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law.

SLCC is a participating employer with Utah Retirement Systems (“URS”). In addition to URS, SLCC offers several other retirement account options.

This position is subject to a successful completion of a criminal background check.