Program Associate, Neighborhoods and Housing (TBF)

The Boston Foundation; Boston (MA); On-site; USD 55,000 - 75,000; Full time

Job summary

The Boston Foundation seeks a Program Associate for its Neighborhoods and Housing program in Boston. The role supports grantmaking, research, events, and stakeholder engagement under the Director, Neighborhoods and Housing.

They collaborate with teams to advance strategies, manage calendars and expenses, and help track grants and outcomes. Strong communication, organizational skills, and a proactive work style are essential for success.

Qualifications

• Bachelor's degree required; 3–5 years in relevant work preferred.
• Experience in community development or housing is a plus.
• Strong written and verbal communication and detail orientation.

Responsibilities

• Support the Program Director in strategy and investment work.
• Coordinate scheduling, travel, expense reports, and meetings.
• Maintain grantee relationships and assist with research and events.
• Track grant activity and assist with reports and memos.
• Collaborate across departments on special projects and initiatives.
• Prepare materials, take notes, and coordinate meetings and forums.

Skills

Communication

Project management

Research skills

Team collaboration

Multitasking

Education

Bachelor's Degree

3-5 years experience

Community development/housing

Tools

Microsoft Office

Excel

PowerPoint

Salesforce

Job description

Program Associate, Neighborhoods and Housing (TBF)

Posted on October 16, 2019

Position Summary

The Program Associate works with the Director, Neighborhoods and Housing to advance the Foundation’s grant-making and change-making activities, strategies, and initiatives in the Neighborhoods and Housing program area. The Program Associate will coordinate and handle several administrative responsibilities, support grantmaking, build and maintain relationships with grantees, assist with research, convenings and other events.

The vision for the Neighborhoods and Housing strategy is that all residents of Greater Boston will have access to safe, affordable and decent homes in healthy, thriving neighborhoods. Residents will have increased options for renting and owning homes in all communities of Greater Boston. They will have supports to help them find affordable homes, keep their homes and increase their assets.

Essential Functions:

• Support the Program Director in developing, implementing and evaluating strategies and investments in the Neighborhoods and Housing program;
• Connect with grantees and community groups to stay informed of activities in the local communities;
• Manage calendars and appointments, prepare expense reports, book travel and lodging, and fulfill other administrative responsibilities as needed for the Neighborhoods and Housing team;
• Undertake special projects in collaboration with other departments as required, such as grants review for the Open Door Grants, conference/meeting support and coordination;
• Assist the Program Director in tracking and reporting on grantmaking activities, including special initiatives and funder collaborations;
• Conduct research and assist the Program Director as needed for strategy papers, memos and reports;
• Prepare various written materials on a timely basis, including draft correspondence, strategy updates, and other related materials;
• Track and complete the grant administration and grant monitoring process as delineated by the grants management team;
• Maintain department and strategy area contact information using SalesForce;
• Serve as liaison to internal and external partners in planning and implementing events and initiatives;
• Working closely with the Health and Wellness team area at TBF, be the liaison with grantees; help coordinate Health Starts at Home initiative as well as other emerging initiatives;
• Take notes during project meetings to track and communicate discussion points and next steps;
• Work closely with the TBF communications and research teams on the report and forum for the Greater Boston Housing Report Card;
• Coordinate, with other TBF colleagues, all aspects of meetings, convenings, and other events, including coordinating attendee schedules, invitations, meeting preparation and logistics, note taking, set-up and clean-up; and
• Participates in various other Program Department activities as needed.

Other Duties and Responsibilities:

• Individuals assigned to this position may perform other duties as assigned.

Qualifications

Preparation, Knowledge, Previous Experience:

• Bachelors Degree required; and
• 3-5 years professional work experience, and
• Professional work experience in the community development, housing or related fields preferred.
• Knowledge of Boston neighborhoods and housing and community development non-profits is preferred;
• Ability to manage multiple, simultaneous projects; organize and coordinate projects with multiple components;
• Attention to detail, including email communications and written materials;
• Work collaboratively and thoughtfully as part of the Neighborhoods and Housing and Program Department teams
• Excellent written and verbal communication skills;
• Computer skills utilizing Microsoft Office products. Skill with Excel and Power Point required;
• Understanding of and commitment to the Foundation’s mission;
• Ability to work under the pressure of tight deadlines;
• A participative work style and the ability to receive feedback;
• Resourceful and able to work independently; and
• Mature interpersonal style, ability to interact well with a diverse range of people.

Working Conditions & Physical Demands:

• Ability to sit for long periods of time
• Ability to use a computer keyboard for extended periods of time
• Ability to lift and carry up to 25 pounds occasionally