Program Associate, Mellon Mays Initiatives

American Council of Learned Societies; New York (NY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

American Council of Learned Societies in New York City seeks a Program Associate to support the Mellon Mays programs within the IDEA unit. You will assist with planning, data maintenance, and development of new programming, serving as a primary liaison with fellows, colleges, and partners.

The role emphasizes administrative organization, grant processing support, calendar management, and collaboration with other ACLS departments.

Qualifications

• Bachelor’s degree in humanities or related social sciences.
• Excellent written and oral communication skills.
• Keen organizational skills with strong attention to detail.
• Ability to multi-task and prioritize assignments in a deadline-driven environment.
• Capacity to work independently and collaboratively.
• Effective interpersonal skills.
• Willingness to learn new tasks and skills on the job.
• Experience with databases and event planning preferred.
• Interest in humanities, philanthropy, and higher education.
• Willingness to travel to multi-day events within the US 2-3 times a year.

Responsibilities

• Assist with maintaining program-related database records and ACLS web portals.
• Manage program calendar and track deadlines using project management software.
• Process grant applications, track spending, and process payments for program activities.
• Create and maintain records of convenings, including meeting summaries and minutes.
• Monitor program inbox and communicate with applicants, fellows, and advisory committee members.
• Oversee web-based tools (Zoom, Padlet, Calendly) for online workshops and meetings.
• Maintain application system updates, data imports, and refinement of award materials.
• Assist events staff with organizing logistics for workshops and meetings, including liaising with vendors.
• Coordinate activities with other ACLS departments and communications teams.
• Produce materials for convenings and reports to funders and grant applications.
• Other duties as assigned.

Skills

Communication skills

Organizational skills

Team collaboration

Detail-oriented

Project management

Multitasking

Willingness to learn

Education

Bachelor’s degree

Tools

MS Office

Databases

Event planning

Job description

American Council of Learned Societies in New York City seeks a Program Associate to support the Mellon Mays programs within the IDEA unit. You will assist with planning, data maintenance, and development of new programming, serving as a primary liaison with fellows, colleges, and partners.

The role emphasizes administrative organization, grant processing support, calendar management, and collaboration with other ACLS departments.