Program Associate

American Association for Cancer Research; Philadelphia, City of Ithaca (Philadelphia County, NY); On-site; USD 40,000 - 70,000; Full time

Job summary

Join a forward-thinking organization dedicated to cancer research as a Program Associate. In this role, you'll provide vital administrative support to scientific leaders, ensuring the smooth execution of meetings and workshops. Your excellent communication and organizational skills will be put to the test as you interact with top experts in the field and collaborate with various departments. This position offers a unique opportunity to contribute to groundbreaking research and help advance the mission of preventing and curing cancer. If you're passionate about making a difference and thrive in a dynamic environment, this is the perfect role for you.

Qualifications

• 3-5 years of administrative support experience in relevant fields.
• Strong organizational and communication skills are essential.

Responsibilities

• Provide administrative support for scientific meetings and workshops.
• Maintain accurate records and assist with department materials.

Skills

Interpersonal Skills

Written Communication

Verbal Communication

Organizational Skills

Multi-tasking

Attention to Detail

Education

BA or BS degree

Tools

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Teams

Microsoft Word

SalesForce

OpenWater

Website Management Software

Job description

Overview

The American Association for Cancer Research (AACR), with more than 58,000 members residing in 135 countries, is the first and largest organization in the world dedicated to advances in all areas of high-quality, innovative cancer research. Its mission is to prevent and cure all cancers. The programs and activities of the AACR foster the exchange of new knowledge among scientists and physicians in cancer research as well as in related sciences. The AACR publishes nine peer-reviewed scientific journals and an award-winning magazine for cancer patients and their loved ones; convenes topical scientific conferences and an annual meeting that draws more than 22,500 participants; offers educational workshops that train young investigators in a variety of scientific and clinical areas; funds research fellowships, career development awards, and research grants for both senior and junior investigators; raises public awareness of the progress in the biology, detection, diagnosis, treatment, and prevention of cancer; engages actively in advocacy for increased federal research funding and other national policies that accelerate progress against cancer; and interacts with regulatory agencies to support regulatory science and policy.

Summary:

Program Associates in the Scientific Programs Department provide administrative support to Program Administrators, Scientific Program Administrators, and Directors in the Department. The Department administers scientific meetings, conferences, innovation summits, educational workshops, and special projects.

This position requires regular interactions with external scientific experts who are on the front lines of cancer research, as well as their support staff, through written and verbal communications. The position also requires regular communications with internal staff across various departments (marketing, communications, foundation, publishing, finance, meeting logistics, CME, etc.) to successfully execute the scientific events according to AACR’s high standards.

Responsibilities

• Assist with proofreading and editing of department materials as needed
• Collaborate with other administrative staff in developing and maintaining the department’s record-keeping processes, standard procedures, and templates
• Compile reports and provide administrative support for the scientific leaders of meetings and workshops using internal and external data sources
• Coordinate assembly of meeting and workshop attendee materials – online, print, etc.
• Draft correspondence on behalf of Program Administrators, Scientific Program Administrators, and Directors
• Maintain accurate and timely records of abstract submissions, award applications, and workshop applications
• Maintain open communication within the department
• Maintain project timelines
• Obtain a working knowledge of internal and external technologies related to meetings and workshops (abstract submitters, registration systems, website management systems, file sharing services, etc.)
• Provide administrative support to Program Administrators, Scientific Program Administrators, and Directors
• Provide courteous, clear, and comprehensive customer/member service as needed by phone and email
• Record and produce detailed minutes of calls and meetings
• Perform the essential functions of the position and other duties as required

Qualifications

• BA or BS degree required
• 3-5 years of administrative support experience, preferably in an academic, government, non-profit, or healthcare or biomedical research related organization
• Ability to multi-task and prioritize a diverse portfolio of assignments
• Excellent interpersonal skills
• Excellent written and verbal communication skills
• Strong organizational skills with a substantive attention to detail
• Professional demeanor
• Proficiency in Microsoft products – Excel, Outlook, PowerPoint, Teams, and Word
• Experience in SalesForce, OpenWater, and website management software preferred

How to Apply:

To apply, please send a resume, cover letter, one or more writing samples, and salary expectations.

Equal Opportunity Employer