Program Assistant (WF)

EPIP; Washington, New York (District of Columbia, NY); On-site; USD 50,000 - 55,000; Full time

Job summary

An established industry player is seeking a dedicated Program Assistant to support their Children’s Economic Security Program. In this dynamic role, you will provide essential programmatic and administrative support, helping to coordinate grant portfolios and manage communications with grantees. Your excellent writing, analytical, and organizational skills will be crucial in preparing reports, tracking budgets, and conducting research on child and family economic issues. Join a passionate team committed to making a difference in the lives of low-income families, and enjoy a generous benefits package while contributing to meaningful social change.

Benefits

100% Health Insurance Premiums

Generous Benefits Package

Qualifications

• 2+ years in poverty alleviation or social justice efforts.
• Excellent writing and analytical skills required.

Responsibilities

• Assist with programmatic and administrative support for the team.
• Coordinate grant portfolios and manage communication with grantees.

Skills

Writing and Editing

Analytical Skills

Organizational Skills

Interpersonal Skills

Research Skills

Budget Management

MS Office Proficiency

Confidentiality Handling

Education

Bachelor's Degree

Tools

Grants Management Database

Data Visualization Tools

Job description

The Program Assistant reports to the Program Director and supports the Children’s Economic Security team. The Children’s Economic Security Program at Wellspring seeks to achieve economic security and upward mobility for all families with children by strengthening their power and economic resilience. The Program Assistant provides both programmatic and administrative support for the team of three.

KEY RESPONSIBILITIES

Administrative

• Assist team with tasks such as coordinating meetings, convenings; making travel and other logistical arrangements; and taking on other tasks as needed.
• Communicate with program officers and the program director about upcoming deadlines.
• Help to process consultant contracts and expense reports as needed.

Programmatic/Grants Management

• Coordinate the Children’s Economic Security Program grant portfolios as needed. This may include:
• Preparing and tracking budget spreadsheets and grants calendars for the program.
• Serving as liaison with the grants management team.
• Serving as a compliance checkpoint to ensure that grantmaking stays within yearly budgets.
• Supporting “due diligence” in reviews of grant proposals and applicant organizations, including determining where additional information is needed from the applicant.
• In collaboration with the grants management team, entering records in the database and answering grantees’ questions about the proposal process.
• Communicating with grantees as needed.
• Assisting program officers and the program director with drafting summaries of grant proposals, conducting due diligence and writing analyses as needed.
• Assisting the program officers as needed with tracking grantee work and outcomes, including reviewing grant reports, participating in meetings with grantees, and reading and tracking news and research that relates to the work.

Research

• Conduct research as needed, including child and family economic issues, potential grantees, opportunities for grant-making and other topics as requested by the team.
• Research and write donor-education materials and other materials for internal Wellspring use, such as donor presentations, staff meeting presentations, work plans, and annual reports.

Donor Relations/Communications

• Design donor presentation and lunch presentation slides, including by incorporating new tools and graphics to improve presentations.
• Participate in donor presentations when appropriate.
• Manage donor updates, including by collecting newsworthy items, drafting updates, and consulting with program officers on content edits.
• Support planning processes such as the evaluation and development of new strategic plans.
• Prepare, proofread and edit written work as requested.

External representation

• Coordinate calls and meetings and assist with the development of materials for funder education efforts, such as for conferences, affinity groups and donor collaborative funds.
• Represent Wellspring at site visits, conferences or other meetings related to current and potential areas of investment and prepare notes to support team knowledge sharing.
• Participate with other staff on internal Wellspring committees or working groups outside of the program’s scope.

KNOWLEDGE AND SKILL REQUIREMENTS / QUALIFICATIONS

• Familiarity with, and commitment to, issues affecting low-income children and families living in the United States.
• Two or more years of experience working in a poverty alleviation or social justice effort, organization, movement, or program.
• Bachelor’s degree or equivalent required.
• Excellent English language writing, editing and proofreading skills.
• Excellent analytic abilities.
• Excellent organizational skills.
• Comfort with quantitative information and budgets.
• Ability to accurately summarize complex documents and synthesize written material.
• Initiative, resourcefulness and flexibility.
• Ability to handle confidential client information with complete discretion.
• Excellent interpersonal skills in a cross-cultural, team environment.
• Ability to multi-task, work well under pressure to meet deadlines and work independently.
• Demonstrated willingness to learn and be open to new ideas.
• Familiarity and comfort with MS Office applications and other uses of technology, software, and social media.

PREFERRED QUALIFICATIONS

• Experience in a nonprofit grant making, advocacy, or social justice.
• Experience with grants management database.
• Experience with data visualization and communication tools.

LIMITATIONS AND DISCLAIMER

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. The team member may be required to perform duties outside of their normal responsibilities from time to time, as needed.

SALARY AND BENEFITS

Salary range: $50,000 – $55,000 based on experience. Wellspring offers a very generous benefits package including payment of 100% of the health insurance premiums for employees (and 80% of the premiums for spouses, domestic partners and