Program Assistant - TS

New Jersey Institute of Technology; Newark (NJ); On-site; USD 27,552 - 55,104; Part time

Job summary

New Jersey Institute of Technology in Newark seeks a Program Assistant - TS to support TRiO program logistics and ensure objectives are met.

The role coordinates on-campus activities for the Summer Youth Employment Training Program, manages TA/Tutor/Mentor schedules, arranges field trips, maintains files, and assists with evaluation data and onboarding of staff. Part-time, non-exempt, on-site.

Qualifications

• Bachelor's degree required; equivalent combinations considered
• Proficiency with Microsoft Suite and Google Suite
• Strong organizational skills

Responsibilities

• Coordinate the on-campus functions of the Summer Youth Employment Training Program (SYETP).
• Coordinate the TA/Tutor/Mentor Schedule and act as liaison between the TAs/Tutors/Mentors/Instructors and the Program Director.
• Assist the Director and staff with planning and organizing the summer program including coordinating field trips, reserving classrooms and special event rooms.
• Distribute and account for student supplies, instructor supplies and student bus tickets.
• Develop and maintain all appropriate summer files pertaining to program services and activities, including but not limited to attendance records, supply inventory.
• Assist with planning and implementing the formal summer training program.
• Assist with the onboarding process for summer staff.
• Update evaluations, distribute, collect and report data from evaluation results.
• Complete other duties as assigned by the Director.
• Assist with monitoring and escorting students.

Skills

Organizational skills

Education

Bachelor's degree

Tools

Microsoft Suite

Google Suite

Job description

Title

Program Assistant - TS

Department

TRiO

Reports To

Director TRIO Programs

Position Type

Staff

Position Summary

Provides support to the assigned TRIO Program by coordinating program logistics to ensure the success of the program objectives and goals.

Essential Functions

• Coordinate the on-campus functions of the Summer Youth Employment Training Program (SYETP).
• Coordinate the TA/Tutor/Mentor Schedule and act as liaison between the TAs/Tutors/Mentors/Instructors and the Program Director.
• Assist the Director and staff with planning and organizing the summer program including coordinating field trips, reserving classrooms and special event rooms.
• Distribute and account for student supplies, instructor supplies and student bus tickets.
• Develop and maintain all appropriate summer files pertaining to program services and activities, including but not limited to attendance records, supply inventory.
• Assist with planning and implementing the formal summer training program.
• Assist with the onboarding process for summer staff.
• Update evaluations, distribute, collect and report data from evaluation results.
• Complete other duties as assigned by the Director.

Additional Functions

• Assist with monitoring and escorting students.

Prerequisite Qualifications

• Bachelor degree required, proficiency with Microsoft Suite and Google Suite, strong organizational skills.
• At the university's discretion, the education and experience prerequisites may be exempted where the candidate can demonstrate to the satisfaction of the university, an equivalent combination of education and experience specifically preparing the candidate for success in the position.

Salary Information

In compliance with the NJ Pay Transparency Law, the hourly range for this position is $20.00-$40.00 (USD). NJIT considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, or other items.

FLSA

Non-Exempt, Part-Time