Program Assistant – Part-Time (AYM HI Program)

University of Kansas Medical Center; Wichita (KS); On-site; USD 30,000 - 40,000; Part time

Benefits offered by this job

Comprehensive benefits package

Paid time off

Day-one health insurance

Job summary

University of Kansas Medical Center is seeking a part-time Program Assistant for the AYM HI program in the SOM Wichita Pediatrics department. The role focuses on supporting leadership, coordinating programming, data collection, and administration while ensuring timely deliverables and adherence to study protocols.

The ideal candidate will manage multiple projects, communicate effectively with residents, students, and faculty, and contribute to institutional alignment with resident education and

Qualifications

• Education: High School Diploma
• Work Experience: 3 years of administrative experience
• Preferred: Bachelor’s degree in education, business, healthcare administration, or related field
• Experience in graduate medical education, academic administration, or healthcare settings

Responsibilities

• Program Support: Supports AYM HI leadership team and maintains project plans.
• Data Collection and Data Entry: Manages surveys, data entry into Excel/REDCap/Qualtrics, and timelines.
• Reports and presentations: Prepares reports and manuscripts for submission and conference presentations.

Skills

Organization

Project management

Accountability

Communication

Prioritization

Time management

Attention to detail

Problem solving

Multi-tasking

Self-starter

Education

High School Diploma

Bachelor’s degree in education, business, healthcare administration, or related field

Tools

REDCap

Excel

Qualtrics

Job description

Department:

SOM Wichita Pediatrics

Pediatrics GME/UME Staff

Position Title:

Program Assistant – Part-Time (AYM HI Program)

Job Family Group:

Professional Staff

Job Description Summary:

This position will assist with the development, coordination, and evaluation of the Addressing Youth Mental and behavioral Health Illness (AYM HI) in primary care program. AYM HI endeavors to increase mental health training opportunities for pediatric residents. The AYM HI Program Assistant will facilitate team meetings, data collection and entry, coordination of residents, students, preceptors, and faculty involved in AYM HI programming, assist the AYM HI Leadership Team and perform other duties related to the AYM HI program. Candidates should be self-starters, exhibit a high level of attention to detail, have an established ability to work independently, experience managing multiple projects, and have a proven ability to meet deadlines. Additionally, this position will be called upon to coordinate the AYM HI programming into existing resident education and faculty development. This position reports to the Pediatrics Administrative Manager, with oversight by Project Director for administrative assistant responsibilities and oversight by Evaluation Lead for data specialist responsibilities.

The AYM HI Program Assistant position is part time and will pay $21.63 an hour.

A cover letter and resume are required to be considered for this position.

Job Description:

Job Duties:

Program Support

• Supports AYM HI leadership team
• Maintains and monitors project plans and schedules
• Coordinates AYM HI programming and participation
• Organizes, attends, and participates in Leadership Team meetings
• Prepares necessary presentation materials for meetings
• Provides administrative support as needed
• Ensures projects adhere to frameworks and all documentation is maintained appropriately
• Maintain communication with study partners.
• Attend partner meetings on behalf of PI/PDs or study personnel in their absence.
• Record and report meeting notes.
• Assist in development of timelines or other documents related to the research projects.

Data Collection and Data Entry

• Maintain records and timelines of project outcomes and deliverables.
• Administer and provide follow-up for surveys, digital and paper formats for project evaluation.
• Manually enter data from other external sources (From paper into Excel, REDCap, Qualtrics, etc.).
• Retrieve data from partnering sites and/or participants and store data in designated location(s) per project protocols.
• Assist with literature reviews for scholarship.
• Collaborate on the development of protocols.
• Assist with development and finalization of Institutional Review Board forms and coordinate process for investigators.
• Collect, organize, and maintain a list of scholarly activities related to assigned projects/grants.

Reports and presentations

• Assist in preparation of reports for funding organization and project partners.
• Assist in the preparation of oral or poster presentations for professional conferences or meetings.
• Assist in the preparation of manuscripts for submission to professional journals including formatting to meet journal specification.
• Ensure all presentation and publication activities have appropriate approvals prior to dissemination.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Work Environment:

• This position is part-time and on site.
• Must have reliable transportation to support activities at multiple locations.

Required Qualifications:

Education: High School Diploma

Work Experience: 3 years of administrative experience

Preferred Qualifications:

Education: Bachelor’s degree in education, business, healthcare administration, or related field

Work Experience: Experience in graduate medical education, academic administration, or healthcare settings

Skills:

• Organization
• Project management
• Accountability
• Communication
• Prioritization
• Time management
• Attention to detail
• Problem solving
• Multi-tasking
• Self-starter

Required Documents:

• Resume
• Cover Letter

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available.

Employee Type:

Regular

Time Type:

Part time

Rate Type:

Hourly

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range:

$21.63 - $29.18

Minimum

$21.63

Midpoint

$25.43

Maximum

$29.18