Program Assistant - One Utah Service Fellowship (Taylorsville)

Utah State University; Salt Lake City (UT); Hybrid; USD 38,700 - 47,300; Full time

Job summary

Utah State University is seeking a Program Assistant III for the One Utah Service Fellowship (OUSF) program. The role supports program management and AmeriCorps grant compliance in a hybrid office setting after 120 days.

Travel to partner sites is required; position is permanent, contingent on funding. Responsibilities include ensuring regulatory compliance, overseeing reporting requirements, developing policies, conducting audits, and supporting staff and fellows with safety, confidentiality,

Qualifications

• Minimum four (4) years of experience or an equivalent combination of education and experience.
• Ability to develop and update policies and procedures to ensure compliance.
• Experience with coordinating training and orientation for staff or fellows.

Responsibilities

• Ensure compliance with regulations, grant requirements, and nonprofit standards.
• Oversee submission of required documentation, including background checks and reports.
• Design and maintain processes for member orientation, training, and development.
• Maintain program content and assist with promotional materials and newsletters.
• Support program planning, implementation, and continuous improvement.

Skills

Compliance knowledge

Documentation

Education

Four years experience or equivalent

Job description

Overview

The One Utah Service Fellowship (OUSF) Program Assistant (Program Assistant III) supports the management of the OUSF Program and associated AmeriCorps grant. The role reports directly to the Program Director and is located in an office setting with a hybrid work option available after 120 days of employment. Periodic travel to partner sites is required. This is a permanent position, contingent on continued grant and state appropriated funding.

Responsibilities

• Ensure compliance with federal, state, and local regulations, labor laws, grant requirements, and nonprofit standards.
• Oversee the completion and submission of all required documentation, including reports, background checks, and other compliance‑related materials.
• Develop and update policies and procedures to maintain compliance.
• Conduct regular audits to assess program compliance, identify improvement areas, and implement corrective actions.
• Provide training and support to program staff and fellows on compliance issues, safety, confidentiality, and reporting.
• Work closely with the Program Director to address any compliance concerns that arise.
• Design and maintain processes for member orientation, training, and development.
• Respond to regional program coordinators, site supervisors, and members via OUSF email.
• Collect, sort, and organize data for database entry; distribute program information and conduct program research.
• Assist with continuous improvement, sustainability, and planning of the program.
• Maintain and create content for the program website.
• Write, edit, and coordinate promotional materials, educational materials, training manuals, newsletters, and brochures.
• Support program planning and implementation as needed.

Minimum Qualifications

• Four (4) years of experience, or an equivalent combination of education and experience (e.g., 2 years experience and 2 years post‑high‑school education).

Preferred Qualifications

• Knowledge of AmeriCorps member program management.
• National Service Alum.

Required Documents

Along with the online application, please attach a resume to be uploaded in the Candidate Profile under “Resume/CV.” Document size may not exceed 10 MB.

Salary

Minimum $43,000, commensurate with experience, plus excellent benefits.

ADA & Work Environment

Work setting: Office (hybrid). Standard hours with some flexibility. Fast‑paced and teamwork oriented.

Equal Opportunity Employment Statement

In its programs and activities, including admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.
Utah State University is an equal‑opportunity employer and does not discriminate or tolerate discrimination including harassment in employment, hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or federal, state, or local law.
Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. The University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.
In all circumstances, Utah State University follows state and federal laws related to sex‑segregated spaces.
For further information regarding non‑discrimination, please visit crtix.usu.edu or contact the Civil Rights & Title IX Office.