Program Assistant, Massage Therapy (Part-Time)

Cuyahoga Community College; Union (NJ); On-site; Part time

Job summary

Cuyahoga Community College is seeking a part-time Program Assistant for their Massage Therapy program. The role involves providing program support, tracking student progress, and assisting with various administrative tasks. Ideal candidates will have office support experience and strong communication skills, with a commitment to serving a diverse population.

Qualifications

• Minimum of three years of experience in a similar role providing office or program support.
• Ability to prioritize tasks and work with deadlines.
• Excellent written, verbal, and interpersonal communication skills.

Responsibilities

• Provides program support for the Massage Therapy Program and Clinic.
• Tracks academic progress of students and ensures compliance with paperwork.
• Assists in the collection of information for state accreditation.

Skills

Communication

Attention to detail

Confidentiality

Customer service

Education

High School Diploma or equivalent

Associate’s degree in a related field

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Program Assistant, Massage Therapy (Part-Time)

Program Assistant, Massage Therapy (Part-Time)

Department: Massage Therapy

Location: Eastern Campus

Reports To: Program Director, Massage Therapy

Recruitment Type: External/Internal

Requisition ID:req6100

Employment Type: Part-Time Support Staff

Union Position: Non-Union

Number of Openings: 1

Job Description:

SUMMARY

Providesa full range of program support for the Massage Therapy Program and Clinic.

ESSENTIALFUNCTIONS

• Gives general information to prospective students and determines which students must meet with the Program Manager for specific academic and career counseling
  
• Assembles and disseminates prospective student packets and tracks statistics on packets sent
  
• Assists in tracking academic progress of prospective and current students and ensuring that prospective students comply with all paperwork rules and regulation
  
• Assists in the collection of information required by the State Medical Board of Ohio for accreditation including collection of syllabi, midterm and final exams from all faculty
  
• Monitors the Medical Board web-site and utilizes related content and documentation as directed
  
• Assists in notarization and certification of paperwork for state licensure test
  
• Assists in the collection of data on marketing, scheduling, and other information needed by college
  
• Responsible for the completion and facilitation of the adjunct faculty student evaluations each semester
  
• Answers phone, makes copies, delivers and picks up orders from the copy center, types letters, memos and other communication; Checks e-mail, mailbox, and telephone messages and responds to messages in a timely manner
  
• Assists in file maintenance for program and student clinic, entering data into spreadsheets and databases, and supply inventory and ordering
  
• Assists with program events such as prospective student orientation and alumni events
  
• Performs other duties as assigned

REQUIRED QUALIFICATIONS

EDUCATIONAND EXPERIENCE/TRAINING

• High School Diploma (or equivalent)
  
• Minimum of three years of experience in a similar role providing office or program support
  
• Demonstrated experience making sound decisions that affect a work unit or team
  

KNOWLEDGE,SKILLS and ABILITIES

• Possess basic knowledge of office/program support concepts, practices and procedures and ability to use in varied situations
  
• Basic-level proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
  
• Ability to confidentially and discreetly handle subject matters requiring privacy and sensitivity
  
• Works accurately with great attention to detail
  
• Possess excellent written, verbal and interpersonal communication skills
  
• Ability to prioritize/handle multiple tasks and work with deadlines in a dynamic environment with limited supervision
  
• Ability to work a flexible schedule to accommodate departmentalneeds as directed
  
• Possess sensitivity to respond appropriately to the needs of a diverse population
  

COMPETENCIES

CRITICAL COMPETENCIES

• Service Focus
  
• Quality of Work
  

VERY IMPORTANT COMPETENCIES

• Communication
  

IMPORTANT COMPETENCIES

PREFERRED QUALIFICATIONS

EDUCATION ANDEXPERIENCE/TRAINING

• Associate’s degree in a related field
  

PHYSICAL DEMANDS/WORKING CONDITIONS

(The demands described here are representative ofthose that must be met by an employee to successfully perform the essentialfunctions of this job. Reasonableaccommodations may be made to enable individuals with disabilities to performthe essential functions.)

• The work is partially performed in a normal, professional office environment;
  
• The work area is adequately lighted, heated and ventilated;
  
• Typically, the employee may sit comfortably to perform the duties of the job and will perform repetitive motions with hands/fingers using a computer mouse and keyboard to type. However, there may be some walking; standing; bending; carrying of light items such as papers, files, pamphlets, books, etc.;
  
• Work may also require walking and standing inconjunction with travel to and attendance at meetings and conferences away fromthe worksite

Non-Set Rate Non-Bargaining Part-Time Position: This is a Part-Time Non-Bargaining Unit Position, Grade 06, with a Minimum Hiring Rate of: $17.00/hour.

Special Note:If hired, you must reside in the state of Ohio and be within commuting distance of this work location/campus to respond to onsite work demands upon the employment start date and throughout the duration of your employment with the College, as outlined in 3354:1-40-01.1 Recruitment and Selection Procedure .

Special Instructions to Applicants: During the application process, you may be required to attach a cover letter and/or resume. It is recommended that you have these documents ready to be attached electronically to the online application. This system accepts only MS Word or PDF attachments. Any employment with the College is contingent upon satisfactory completion of a background check and drug screen.

Affirmative Action Statement: Cuyahoga Community College is committed to attaining excellence through the recruitment and retention of a qualified workforce. Cuyahoga Community College is an equal employment/educational opportunity institution.