Program Assistant, Magoon Institute

Ann & Robert H. Lurie Children's Hospital of Chicago; Chicago (IL); On-site; USD 27,000 - 42,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

PTO and holidays

403(b) with employer match

HRA/HSA contributions

Job summary

Ann & Robert H. Lurie Children’s Hospital of Chicago seeks a Program Assistant to support community health initiatives across Chicago neighborhoods. You will assist in implementing health strategies, coordinating events, and engaging with diverse communities.

Responsibilities include data collection for evaluation, grant support, and maintaining program documentation while collaborating with internal/external partners and leadership. Evening/weekend flexibility is expected.

Qualifications

• High school diploma or GED required (some college preferred).
• Minimum 1 year of program assistant/administrative or related experience preferred.
• Flexibility to work evenings and weekends, travel throughout Chicago likely.
• Developing interpersonal, verbal and written communication, problem-solving, organizational and time management skills.

Responsibilities

• Support collaboration efforts with internal and external partners to identify health priorities and assist in developing community health strategies.
• Coordinate planning, implementation, and evaluation of community health initiatives, programs, and events.
• Engage with community partners, residents and marginalized populations to improve health equity across Chicago.
• Build relationships with community-based organizations, schools, libraries, parks, and service providers through engagement activities.
• Assist with planning city-wide convenings, trainings, and workshops ensuring diverse representation.
• Support logistics, meeting coordination, and documentation; prepare status reports on progress and outcomes.
• Aid communications and marketing efforts for community health initiatives.
• Collect and input data for program evaluation and reporting; note-taking and transcription tasks.
• Assist with grant applications, reporting, and fundraising tasks in collaboration with staff.
• Help manage membership databases and coalition rosters.
• Attend regular leadership check-ins and department meetings.
• Perform other duties as assigned.

Skills

Communication skills

Collaboration

Problem solving

Time management

Microsoft 365

Data collection

Education

High School Diploma/GED (Required)

Some college or associate degree

Tools

Database management

Survey software

Job description

Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children’s Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.

Day (United States of America)

Location

680 Lake Shore Drive

Job Description

Job Summary

The Program Assistant will play an integral role in supporting collaborative efforts with internal and external partners to identify and address health priorities within Chicago neighborhoods. Responsibilities will include assisting in the implementation of community health strategies, supporting coordination of initiatives and events, engaging with marginalized populations, supporting communication and marketing efforts and providing administrative and other program support functions.

Job Responsibilities

• Support collaboration efforts with internal and external partners, including community leaders, healthcare professionals, researchers and public health practitioners to identify health priorities and assist in the development of community health and engagement strategies.
• Assist in coordinating the planning, implementation, and evaluation of community health and engagement initiatives, programs, and events.
• Engage with community partners, residents and marginalized populations across Chicago neighborhoods, particularly those disproportionately affected by health inequities, by assisting with communication and coordination efforts.
• Aid in building and maintaining relationships with community-based organizations, schools, libraries, parks, places of worship, businesses, and service providers through participation in engagement and capacity building activities.
• Assist with planning community and city-wide convenings, trainings, and workshops, with a focus on diverse representation from various backgrounds and lived experience.
• Assist with program logistics, event/meeting coordination, and project materials and documentation maintenance. Aid in the preparation of status reports on project progress, outcomes and impact. Support administrative tasks such as scheduling meetings, booking conference rooms/space, making copies, preparing meeting supplies, taking notes and compiling key takeaways, decisions and action items.
• Support communication and marketing efforts by assisting with the development of content and materials for community health and engagement initiatives, education and events.
• Collect and input data for program evaluation and reporting purposes, including data entry, note taking, transcription and document review.
• Provide support in grant applications, reporting, and fundraising efforts, including assisting with research and documentation tasks in collaboration with staff and leadership.
• Assist in the management of membership databases, coalition rosters and mailing lists.
• Attend regular check-ins with leadership, managers, staff and collaborators, and attend team and department meetings.
• Perform other duties as assigned.

Education And Experience

• High school diploma or GED required. Some college or associate degree in related field preferred.
• Minimum of 1 year of program assistant, administrative assistant, community engagement, patient services or other relevant experience preferred.
• Flexibility to work on evenings and weekends, travel throughout Chicago likely.
• Developing interpersonal, verbal and written communication, problem-solving, organizational and time management skills with the ability to prioritize and delegate tasks effectively.
• Basic proficiency in Microsoft 365 software required. Experience with database management and survey software and tools preferred.
• Ability to collaborate with individuals from different backgrounds and disciplines and build relationships across all levels of the organization.
• Ability to take initiative, work independently and be self-directed.
• Commitment to health equity, diversity and inclusion, racial justice, evidence-informed policy and practices, data-driven advocacy and community-driven processes.

Education

High School Diploma/GED (Required)

Pay Range

$19.50-$30.23 Hourly

At Lurie Children’s, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children’s offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs. For more details on other compensation, consult your recruiter or click the following link to learn more about our benefits.

Benefits

For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:

• Medical, dental and vision insurance
• Employer paid group term life and disability
• Employer contribution toward Health Savings Account
• Flexible Spending Accounts
• Paid Time Off (PTO), Paid Holidays and Paid Parental Leave
• 403(b) with a 5% employer match

Various Voluntary Benefits

• Supplemental Life, AD&D and Disability
• Critical Illness, Accident and Hospital Indemnity coverage
• Tuition assistance
• Student loan servicing and support
• Adoption benefits
• Backup Childcare and Eldercare
• Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
• Discount on services at Lurie Children’s facilities
• Discount purchasing program

There’s a Place for You with Us

At Ann & Robert H. Lurie Children’s Hospital of Chicago and its affiliates (collectively “Lurie Children’s”), we embrace and celebrate diversity and equity in a serious way. We are committed to building a team with a variety of backgrounds, skills, and viewpoints — recognizing that diverse identities strengthen our workplace and the care we can provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging and allyship. This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care.

Lurie Children’s and its affiliates are equal employment opportunity employers. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law.

For questions about how to request an accommodation please contact: [e-mail]

AI Notice

Lurie Children’s utilizes certain AI-enabled features within our recruiting platform to support candidate engagement and assist recruiters in identifying and prioritizing applicants whose experience aligns with job requirements. All employment decisions are made by individuals.

It is a civil rights violation with respect to recruitment, hiring, promotion, or employment for an employer to use artificial intelligence that has the effect of subjecting employees to discrimination on the basis of protected classes under the Illinois Human Rights Act or to use zip codes as a proxy for protected classes.

For questions about the use of artificial intelligence in this process or any additional support, please contact: [e-mail]