Program Assistant III (RET)

Kapili Services, LLC; Arlington (VA); On-site; USD 95,000 - 99,000; Full time

Benefits offered by this job

401K with company match

Medical Insurance

Dental Insurance

Disability Insurance

Life Insurance

Tuition Reimbursement

Paid Time Off

11 paid holidays

Job summary

Bering-Alaka`ina Holdings, LLC seeks a Program Assistant III to support a government client in the Washington, DC area. The role emphasizes handling inquiries, maintaining data, and coordinating schedules for senior management.

Key duties include offering administrative support, generating reports, and assisting with the onboarding and offers to candidates. The position requires strong writing and organizational skills and a SECRET clearance.

Qualifications

• High School Diploma required.
• 4 years of experience required.
• US citizenship and ability to obtain SECRET clearance required.

Responsibilities

• Respond to candidate inquiries by email and phone about rankings, security, and suitability questions.
• Maintain required statistical data and travel assignment lists.
• Prepare and send official offer emails to candidates.
• Provide administrative support across a variety of functions.
• Maintain calendars for Senior Management and coordinate meetings and events.

Skills

Strong writing and editing

Analytical skills

Professional communication

4 years experience

Microsoft Office

Education

High School Diploma

Tools

Microsoft Office

Job description

Bering-Alaka`ina Holdings (BAH) is looking for a Program Assistant III for our government client in Washington, DC.

DESCRIPTION OF RESPONSIBILITIES

• Respond to email and telephone inquiries from candidates regarding ranking, deferment, language points, veteran points, medical/security clearance and suitability questions.
• Maintain required statistical data.
• Maintain current list for travel assignment technicians.
• Initiate service computation dates updates.
• Brief Division Chief or HR Specialist on the status of daily work assignments.
• Assist HR Specialist with special projects as needed.
• Prepare and send out official offer emails to candidates.
• Assist with training of incoming (new) support staff.

Administrative and Operational Support

• Provide administrative and operational support across a variety of functions as assigned
• Respond to inquiries and requests in a timely and professional manner
• Maintain confidentiality of sensitive information

Reporting and Data Management

• Prepare reports, briefing materials, and other documents as requested
• Provide guidance and feedback to clientele
• Maintain required statistical data with accuracy
• Prepare and track customer service survey data

Calendar and Schedule Management

• Maintain accurate calendars for Senior Management
• Coordinate with relevant Department offices to schedule appointments
• Make necessary arrangements for meetings, conferences, and events
• Ensure all participants receive timely notifications and required materials

Database and Tracking Systems

• Develop, maintain, and disseminate accurate and up-to-date tracking mechanisms
• Monitor and update databases on an ongoing basis
• Update and maintain personnel databases
• Ensure data integrity and accessibility
• Perform other ancillary duties as needed.

Communication Skills

• Demonstrate strong writing, editing, and analytical skills
• Facilitate team collaboration and coordination
• Communicate clearly and professionally with all levels of management

Customer Service

• Interact effectively with management officials at all levels of the Bureau of Global Talent Management (GTM) and client bureaus
• Function efficiently in a fast-paced environment
• Deliver excellent customer service consistently

Analytical Capabilities

• Respond promptly to a wide variety of issues
• Analyze interrelationships between subject areas and customer requirements
• Recommend viable alternatives to the corresponding HR office and/or client bureau management

Independence and Adaptability

• Work as a self-starter with minimum supervision
• Adapt and respond to differing instructions and programs
• Manage multiple priorities simultaneously

Interpersonal and Coordination Skills

• Demonstrate excellent interpersonal and organizational skills
• Liaise with program administrators and program managers to ensure program event details are coordinated
• Build and maintain effective working relationships

Technical Proficiency

• Demonstrate proficiency with Microsoft Office suite, particularly Outlook, Word, and Excel
• Learn and utilize Department-specific systems as required

REQUIRED DEGREE/EDUCATION/CERTIFICATION:

High School Diploma

REQUIRED SKILLS AND EXPERIENCE:

• Four (4) years experience

REQUIRED CITIZENSHIP AND CLEARANCE:

• Must be a U.S. Citizen
• Must have and be able to maintain a SECRET clearance

COMPENSATION DETAILS:

• $95,000 - $99,000
• The compensation range or hourly rate provided is a good faith estimate at the time of posting. Final compensation will be determined based on qualifications, experience, skills, internal equity, market conditions, and applicable laws.

Bering-Alaka`ina Holdings, LLC is a fast-growing government service provider.

EMPLOYEE BENEFITS

• Employees enjoy competitive salaries.
• Eligible employees enjoy a 401K plan with company match
• medical, dental, disability, and life insurance coverage
• tuition reimbursement
• paid time off
• 11 paid holidays.

We are an Equal Opportunity/Affirmative Action Employer of individuals with disabilities and veterans. We not illegally discriminate in employment decisions on the basis of any protected categories. If you are a person with a disability and you need an accommodation during the application process.

We E-Verify all employees.

As a part of BSNC, Bering- Alakaina Holdings gives hiring, promotion, training, and retention preference to BSNC shareholders, descendants and shareholder spouses who meet the minimum qualifications for the job. Qualified job candidates will generally be considered in the following order: BSNC shareholders, descendants, shareholder spouses, current employees, and outside candidates. The BSNC Shareholder Development department tracks and monitors the implementation of the Shareholder Hire Preference across its operations.

Bering-Alaka`ina Holdings, LLC is comprised of industry-recognized government service firms designated as Alaska Native Corporation (ACN)-owned and 8(a) certified businesses and includes Ke`aki Technologies, LLC; Laulima Government Solutions, LLC; Kpono Government Services, LLC; Kapili Services, LLC; Po`okela Solutions, LLC; Kkaha Solutions, LLC; and Pololei Solutions, LLC.

For additional information, please visit www.beringalakaina.com

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