Program Assistant I (QE9651)

South Dakota Board of Regents; Rapid City (SD); On-site; USD 35,000 - 47,000; Full time

Job summary

The Rapid City Clinical Campus of the Sanford School of Medicine is looking for a Program Assistant. This role supports medical students through orientation coordination, community engagement, and management of resources. Ideal candidates will exhibit strong organizational and communication abilities, with proficiency in Microsoft 365 and a collaborative spirit.

Benefits

State benefits package

Qualifications

• Detail-oriented and highly organized individual.
• Exceptional communication skills.
• Proficiency in Microsoft 365 and modern technologies.

Responsibilities

• Plan and coordinate student orientation and provide ongoing support.
• Liaison with community health partners for student placements.
• Assist in preparation for advisor meetings and distribute minutes.
• Maintain and update campus resources for students.
• Coordinate logistics for student testing and assessments.
• Support community engagement initiatives.

Skills

Communication Skills

Organization

Collaboration

Proficiency in Microsoft 365

Job description

The Rapid City Clinical Campus of the Sanford School of Medicine is seeking a detail-oriented and highly organized Program Assistant. This role is integral in coordinating programs and activities to support medical students. The ideal candidate will possess exceptional communication skills, thrive in a collaborative environment, and demonstrate proficiency in Microsoft 365 and other modern technologies.

Key Responsibilities:

• Student Support & Orientation:
  Plan, coordinate, and execute student orientation into their clinical clerkships. Provide ongoing administrative support to students throughout their clinical training.
• Collaboration with Community Health Systems:
  Serve as a liaison between the medical school and community health partners to ensure seamless student placements and effective communication.
• Meeting Coordination:
  Assist Education Coordinator in preparing agendas and reports for monthly advisor meetings. Take, transcribe, and distribute accurate meeting minutes.
• Resource Management:
  Maintain and update campus student guides, handbooks, and online resources to ensure current and accurate information is available.
• Testing & Assessments:
  Coordinate logistics for student testing and assessments, including scheduling, room setup, and technology support.
• Support for Scholarly Work:
  Assist the research coordinator and students with scholarly activities, including project logistics, resource gathering, and communication.
• Community Engagement:
  Support the campus in planning and participating in community relations and engagement initiatives.

Posting Date

Posting Date 06/12/2025

Closing Date

Open Until Filled Yes

First Consideration Date

First Consideration Date 06/26/2025

Advertised Salary

Advertised Salary depends on experience plus state benefits package

Duration of the Term

Duration of the Term 12 months

If Other, describe duration NA

Appointment Percent

Appointment Percent 100

Work Hours

Normal office hours, some flexibility needed to accommodate student schedules.

Typical Hours Worked Per Week

Appointment Type

Appointment Type Regular

Scope of Search

Scope of Search External (includes Internal)

If internal, define scope of search

If internal, define scope of search NA

This position requires

This position requires No Requirement

If other, please indicate

If other, please indicate NA

Department Description and Cultural Expectations

Equal Employment Opportunity Statement

USD is committed to fostering a dynamic and welcoming working and learning environment for all. USD provides equal employment opportunities to all employees and applicants for employment without regard to ideological, political, or sectarian opinions or perspectives; or race, color, creed, religion, sex, ancestry, disability, national origin or any other factor protected by applicable federal, state, or local laws. USD is committed to the principles of free expression and encourages the timely and rational discussion of topics in an environment that is intellectually and ideologically diverse.

Contact Information

Working Conditions

Cognitive Requirements

Please check the appropriate response that describe the cognitive requirements for this position.

Protective Clothing/Equipment

Please check the appropriate response for this position's use of the following protective clothing or equipment.

If other protection is used please identify

NA

Physical Requirements

Please designate the physical requirements of this position

Please designate the physical requirements of this position Fine Finger Manipulation (keyboarding, pipefitting, bench work, etc), Sitting for sustained periods of time, Standing for sustained periods of time

Describe any of the conditions selected

NA

Sensory Requirements

Please check the appropriate response that describe the sensory requirements for this position.

Working Conditions & Exposures

Working Conditions or Exposures (or potential exposures) that this position may encounter during the course of the work day.

Please describe, in more detail, any of the conditions checked above

NA

Check the appropriate box(es) that best describes the environment in which the primary function of the position is performed.

If you have indicated Other Environment, if work tasks involve one or more of the above, or if further explanation is necessary, please use the space provided.

NA

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

Resume

Optional Documents

Cover Letter

Other

Reference List

The South Dakota Board of Regents is an Equal Opportunity Employer. The Board of Regents will take Affirmative Action to ensure that all employment practices are free of discrimination. In addition, the Board of Regents fully supports incorporation of non-discrimination and Affirmative Action rules and regulations into all of its employment practices. Arrangements for accommodations required by disabilities can be made by contacting the appropriate Human Resources office. Please see the Contact Us section of this webpage for more information.

Notice to all applicants: If you are selected as a finalist, job references and a background check may be conducted.

South Dakota Board of Regents
306 E. Capital Ave, Suite 200
Pierre, SD 57501
605-773-3455