Program Assistant 2

Northwestern University; Evanston (IL); Hybrid; USD 29,000 - 32,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Paid vacation

Paid holidays

Parental leave

Tuition benefits

Pre-tax spending accounts

Wellness programs

Retirement savings options

Job summary

Northwestern University is seeking a Program Assistant in Evanston, IL for the McCormick Office of Professional Education. This role provides clerical and administrative support to a portfolio of graduate programs, including the MS Product Design and Development program.

It is a hybrid position (3 days in Evanston office + 2 days remote) with a target hourly salary between $20.51 and $23.50. The incumbent will assist with calendars, travel arrangements, basic accounting, and website updates,

Qualifications

• Minimum: high school diploma or equivalent.
• 2 years of administrative support or related experience.

Responsibilities

• Provides clerical and administrative support for graduate programs.
• Manages supervisor's and department calendar; coordinates meetings and travel.
• Performs basic bookkeeping tasks and processes accounts as needed.
• Maintains program websites and coordinates content updates.

Skills

Word processing

Spreadsheets

Email

Database software

Education

High school diploma or equivalent

Job description

Department:

MCC Office of Prof Education

Salary/Grade:

NEX/10

Target hiring range for this position will be betwee n $20.51 - $23.50 per hour . Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data

Job Summary

Provides a variety of clerical & administrative support which may include drafting & typing letters, reports, charts, graphs, etc. using word processing, spreadsheet, database, &/or presentation software; basic bookkeeping; screening calls & visitors; preparing agendas & making arrangements including travel, etc. for meetings & special events; &/or managing supervisor's &/or dept calendar. The Program Assistant provides administrative support to a portfolio of related graduate programs within the McCormick Office of Professional Education (OPE).Program Assistant provides student and faculty program support to approximately 250 professional graduate students and 50-70 instructors across a group of related graduate programs.This position primarily supports the MS Product Design and Development Program. This is a hybrid position (3 days in Evanston office + 2 days remote)

Specific Responsibilities

Documents & Databases

• Prepares manuscripts, scientific, technical &/or statistical documents.
• Proof for spelling & grammar.
• Enters information into spreadsheets &/or databases.
• Creates equations.
• Compiles routine reports, statistics, tables, charts, etc. from readily available information.

Website

• Coordinates content maintenance of websites &/or blogs.
• Trains &/or assists faculty &/or staff in updating their websites &/or blogs.

Accounting

• Processes accounts payables &/or receivables.
• Verifies income &/or expense.
• Resolves discrepancies and over/under budget problems.
• Enters, tracks, & maintains documentation & logs of financial transactions.
• Ensures that charges have posted to appropriate accounts.
• Assists with reconciliation of accounts.
• Reviews budget statements.
• Investigates & resolves discrepancies.
• Prepares budget reports & spreadsheets.
• Completes routine payroll actions.

Human Resources

• Coordination
• Coordinates supervisors &/or dept calendar.
• Coordinates registration & travel.
• Coordinates events which may include scheduling rooms &/or guest speaker & arranging for routine materials, technology & refreshments.

Contacts

• Provides information via phone, e-mail, mail, etc.
• Represents supervisor in routine/standard situations with various levels of personnel both internally & externally.

Student Services

• Guides students through admissions process.
• Advises students of major/minor requirements.
• Reviews student files/records for academic progress & referral.
• Applies knowledge of federal & state regulations.
• Interprets existing policies & procedures; etc.

Miscellaneous

Perform other duties as assigned

Minimum Qualifications:

• A high school diploma or equivalent required.
• 2 years of administrative support or other relevant experience required.

Minimum Competencies:

• Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.

Preferred Qualifications:

• Event experience

Preferred Competencies:

• Knowledge of NU systems is a plus

Benefits

At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs. For a comprehensive overview of available benefits, including eligibility details, visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life And Wellness

Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development

Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more .

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern’s non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.