Program Assistant

Heluna Health; San Francisco (CA); Presencial; USD 43.000 - 62.000; Tempo integral

Resumo da vaga

Heluna Health invites applications for the full-time Program Assistant role in San Francisco, CA. The position supports Bridge HIV research activities, handling study forms, data tasks, and coordination with a diverse team.

Employment is with Heluna Health and involves on-site duties in a dynamic public health setting. The role requires at least 1 year of relevant experience, strong organizational and communication skills, and proficiency with common MS Office tools; REDCap experience is a plus.

Qualificações

• Minimum 1 year of general programmatic/administrative experience.
• Proficient with MS Word, Excel, PowerPoint and Access; able to learn REDCap.
• Strong attention to detail and organizational skills.
• Ability to learn and follow complex policies and study protocols.
• Excellent analytical, administrative, and communication abilities.
• Capable of juggling multiple tasks and meeting deadlines.
• Team collaboration and effective cross-functional communication.
• Knowledge of diverse communities, especially communities of color and LGBTQ groups.

Responsabilidades

• Support programmatic and administrative duties for Bridge HIV studies.
• Assist with data collection, data entry, and coordination of study materials.
• Maintain study forms, records, and participant confidentiality.
• Assist with meetings, scheduling, and travel arrangements as needed.
• Coordinate data-related inquiries with data management and study teams.
• Support training events and off-site study activities as required.
• Collaborate with team members and cross-train on related tasks.

Conhecimentos

Attention to detail

Organizational skills

Communication skills

Team collaboration

Problem solving

Multitasking

Ferramentas

MS Word

Excel

PowerPoint

Access

REDCap

Descrição da vaga

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you will find the contact information to request the appropriate accommodation by visiting the following our Accessibility Accomodation for Applicants page.

Program Assistant

Locations

Showing 1 location

San Francisco, CA 94102, USA

• On-site
• Rate : $38.03 USD per hour
• Program Positions
• Full-Time
• Requisition #: SWPRO006479

Description

Heluna Health invites applications for the full-time position ofProgram Assistant.Bridge HIV is a grant-funded research unit affiliated with the San Francisco Department of Public Health and the University of California San Francisco. Bridge HIV has been searching for new and innovative ways to fight HIV/AIDS since the onset of the epidemic in the early 1980s. The Bridge HIV Investigators are global leaders in HIV vaccine and prevention science, epidemiology of HIV infection, HIV medication adherence, combination HIV and sexually transmitted infection prevention strategies, and HIV research training methods. For more information, please seewww.bridgehiv.org.

Under the direct supervision of the Senior Clinical Research Coordinator, the Program Assistant will be part of a dynamic team conducting HIV preventive vaccine studies, HIV pre-exposure prophylaxis (PrEP) studies (including oral and injectable medications, rectal microbicides, and vaginal rings), and other studies of biomedical HIV and sexually transmitted infection prevention strategies. Employment is provided by Heluna Health.

This is a temporary, full time, grant-funded, and benefitted position. Employment is provided by Heluna Health.

Pay Rate: $38.03 per hour

ESSENTIAL FUNCTIONS

Programmatic Support

• Reviews a variety of research forms (informed consents, lab results, electronic case report forms (CRFs) and checklists) for accuracy, completion, and protocol compliance and act as a liaison to make necessary corrections with the clinical team
• Support the development and management of research databases (including REDCap) and data collection systems (including Qualtrics).
• Manages queries from data management center, notes any adverse trends, and assists to address trends and provide additional staff training as needed
• Participates in ongoing quality management activities and audits
• Prepares, tracks, and accounts for participant monetary stipends
• Responsible for scheduling and planning for training and events, which may include coordinating travel arrangements for participants, securing meeting space, and addressing audio/visual needs
• Support off-site study activities, which may include accompanying participants to off-site procedures, couriering lab specimens or study products between locations, and supporting study visits on a mobile van.
• Collaborate and cross-train with Investigator-Driven Studies Program Assistant as needed for tasks such as insurance navigation.

Administrative Responsibilities

• Manages the reproduction, filing, submission, and organization of all study forms while maintaining participant confidentiality
• Assists with study maintenance activities such as requesting medical records, managing off-site storage, and taking minutes at team meetings
• Performs receptionist duties, mail and courier related tasks, and acts as a liaison for the team with internal partners
• Creates and maintains Word documents, graphics and spreadsheets; performs data entry, literature searches, and supply ordering in coordination with the Receptionist/Office Manager.

Organizational Meetings and Working Groups

• Actively participates in weekly team and All Staff meetings
• Assists with facilitating team meetings
• Participates in Bridge HIV standing meetings and working groups as needed

NON-ESSENTIAL FUNCTIONS

• Other duties as assigned

MINIMUM JOB QUALIFICATIONS/EDUCATION/EXPERIENCE

• Demonstrates strong commitment to anti-racism and health equity
• A minimum of 1 year of experience performing general programmatic and/or administrative work
• STRONG attention to detail and organizational skills
• Ability to learn, interpret and follow administrative and departmental policies, complex study protocols, local and federal laws and regulations
• Proficient with MS Word, Excel, PowerPoint and Access and willingness/ability to learn new computer programs including REDCap as needed
• Excellent analytical, organizational, administration, and communication skills
• Evidence of sound judgment, trouble-shooting skills, and creative problem solving
• Demonstrated ability to juggle multiple assignments and to produce materials on tight deadlines
• Demonstrated ability both to take individual initiative and to collaborate effectively on teams
• Knowledge of and sensitivity to diverse communities, particularly communities of color and persons who identify as gay/lesbian/ bisexual/transgender/non-binary/genderqueer

DESIRED QUALIFICATIONS

• Experience in a health-related field, particularly HIV/AIDS research, harm reduction and community-based initiatives

PHYSICAL DEMANDS

• Stand Frequently
• Walk Frequently
• Sit Frequently
• Handling / Fingering Occasionally
• Reach Outward Occasionally
• Reach Above Shoulder Occasionally
• Climb, Crawl, Kneel, Bend Occasionally
• Lift / Carry Occasionally - Up to 50 lbs
• Push/Pull Occasionally - Up to 50 lbs
• See Constantly
• Taste/ Smell Not Applicable

Not Applicable Not required for essential functions

Occasionally (0 - 2 hrs/day)

Frequently (2 - 5 hrs/day)

Constantly (5+ hrs/day)

WORK ENVIRONMENT

• The employee is subject to blood borne pathogen hazards
• Early evening hours may be required
• General Shared Office Setting, Indoors Temperature Controlled

Heluna Health is an Afflu

All qualified applicants will be considered for this position in accordance with the San Francisco Fair Chance Ordinance

EEOC STATEMENT

It is the policy of Heluna Health to provide equal employment opportunities to all employees and applicants, without regard to age (40 and over), national origin or ancestry, race, color, religion, sex, gender, sexual orientation, pregnancy or perceived pregnancy, reproductive health decision making, physical or mental disability, medical condition (including cancer or a record or history of cancer), AIDS or HIV, genetic information or characteristics, veteran status or military service.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.