Program Assistant

Palomar Health; Poway (CA); On-site; USD 32,000 - 48,000; Full time

Job summary

Palomar Health is hiring a Program Assistant in Poway to support the Women’s Center with confidential administrative duties, scheduling, and billing support. The role handles patient registration, data collection for billing, and cash control while ensuring compliance with health system standards.

Experience in healthcare imaging scheduling and bilingual Spanish skills are valued; strong MS Office and basic computer skills are required.

Qualifications

• High School Diploma or equivalent.
• 1 year healthcare imaging office scheduling experience.
• 3-5 years healthcare imaging office scheduling experience.
• Bilingual - Spanish.

Responsibilities

• Perform key administrative duties in support of the Women’s Center, ensuring confidentiality and discretion.
• Answer phones; take and deliver messages; oversee mail; maintain inventory of office and clinical supplies.
• Maintain files, schedules, logs and reminders; manage department information.
• Register and admit patients; collect patient and insurance data for billing.
• Provide cash control support including petty cash and safe.
• Follow Palomar Health rules, policies, and standards.

Skills

English proficiency

Discretion

Education

High School Diploma or equivalent

Education/Experience mix

Tools

MS Windows

Excel

Access

Word

PowerPoint

Internet

E-mail

Job description

Program Assistant page is loaded## Program Assistantlocations: Poway, CAtime type: Full timeposted on: Posted Yesterdayjob requisition id: JR100550**Department:**General Women's Services**Union:****Shift:**8-hour Shift - Day (United States of America)**Hours Per Pay Period:**80**Salary Range:**$23.43 - $35.21**Job Description:**Posting Date: 10/2/2026Perform key administrative duties in support of the Women's Center ensuring confidentiality and displaying discretion in all matters. Perform advanced clerical and secretarial duties for support of center and in addition, handles clerical tasks to assist management staff in performance of their tasks. Answer phones; take and deliver accurate messages, oversees incoming and outgoing mail, maintain inventory of office and clinical supplies. Assist visitors and adheres to the Standards of Behavior established by Palomar Health. Distribute files, documents, forms, and other materials as requested. Maintain files, schedules, logs and reminders to ensure accurate and up-to-date department information. Maintain department computer scheduling system. Follow up on physician requests for information. Keeps management informed of operational issues. Responsible for registration and admission of patients. Oversees collection of patient and insurance data for billing of services and manages and assembles all data and documents required for accurate billing. Responsible for providing cash control support for the organization including petty cash box and safe. Possesses a thorough knowledge of compliance rules and regulations.Speak and read English at a level that is sufficient to satisfactorily perform the essential functions of the position. Knowledge of standard office equipment (i.e., calculator, fax, photocopier) and personal computer and computer software skills (i.e., MS Windows, Excel, Access, Word, PowerPoint, internet, e-mail). Windows computer skills including proficient use of keyboarding, use of mouse or keys for functions such as selecting items, use of drop-down menus, scroll bars, opening folders, copying and similar operations required upon employment or within the 1st two weeks of employment to perform the essential functions of the job. Performs other duties as assigned. Follows Palomar Health rules, policies, procedures, applicable laws and standards. Carries out the mission, vision, and quality commitment of Palomar Health.**Job Requirements****Minimum Education:** High School Diploma and/or combination of education and experience**Preferred Education:** Not applicable**Minimum Experience:** 1 year healthcare imaging office scheduling experience**Preferred Experience:*** 3 - 5 years healthcare imaging office scheduling experience* 1 year breast center office experience* Bilingual - Spanish**Required License:** Not Applicable**Preferred License:** Not Applicable**Required Certification:** Not Applicable**Preferred Certification:** Not ApplicableWe are an equal opportunity employer and do not discriminate against applicants or employees based on race, color, gender, religion, creed, national origin, ancestry, age, disability, sexual orientation, marital status or any other characteristic protected by law.Palomar Health invites you to be part of our healthcare team, where we offer extraordinary opportunities for both clinical and non-clinical positions. As a leading healthcare system, we are committed to providing world-class care to our community. When you join our team, you'll have access to our exceptional training programs designed to help you excel in your role and grow your career.