Program Assistant

Access: Supports for Living; New York, Monticello (NY, MN); On-site; Full time

Job summary

Join a mission-driven organization dedicated to improving lives in the Hudson Valley. As a Program Assistant, you will play a vital role in supporting operations, from managing purchase orders to assisting with office logistics. This position offers an engaging work environment where your contributions directly impact the community. With a focus on teamwork and purpose, you'll help ensure that our programs run smoothly and effectively. Enjoy a comprehensive benefits package and the opportunity to grow within a supportive organization that values your skills and dedication.

Benefits

Medical coverage

Dental coverage

Vision coverage

Tuition assistance

Paid time off

Paid holidays

403(b) retirement plan

Flexible Spending Accounts

Qualifications

• Excellent communication and clerical skills are essential.
• Experience with Microsoft Office is required.

Responsibilities

• Complete purchase orders and check requests.
• Take meeting minutes and assist with office supplies.
• Create monthly schedules for each site.

Skills

Excellent oral and written communications skills

Microsoft Office Suite

General clerical duties

Bilingual English and Spanish

Education

Some college experience

Certification

Job description

Description

Location: Monticello

Program Assistant

Schedule: Monday-Friday 9am-5pm
Rate: 16.50

Access: Supports for Living Inc. is in the business of doing good. We have a mission: To help people live the healthiest and fullest lives possible. Here, you’ll be a valued part of an innovative team that touches the lives of more than 10,000 people each year across the Hudson Valley in programs supporting people to pursue the life they imagine. At Access, we believe in work with a purpose.

Job Description:

• Complete purchase orders and check requests, ensure the proper supporting documentation is included, get it signed by the appropriate person, then send/transport to finance from both sites. Then log all POs and check requests on spreadsheet.
• Complete transmittal for rent weekly and transport to finance.
• Ensure the offices are stocked by ordering through our Staples account.
• Take meeting minutes during the staff meetings for both sites, then e-mail them to the team.
• Assist staff with ordering through finance (example: Amazon orders)
• Assist with ordering furniture from our vendor.
• Ensure that the printers have ink and paper. (Cannon)
• Creating monthly schedules for each site
• Picking up mail from Union St Middletown location when needed
• Ordering business cards for new staff
• Taking attendance during trainings

Qualifications: The ideal candidate will possess:
-Excellent oral and written communications skills
-Experience with Microsoft suite
-Office knowledge with general clerical duties such as answering a telephone exchange, filing, faxing, and photocopying
-Some college experience or continuing education or certification a plus
-Bilingual English and Spanish speaking a plus

Access offers a comprehensive benefits package including medical, dental and vision coverage; an array of voluntary benefits (term life, whole life, identity theft protection and pet insurance); Healthcare and Daycare Flexible Spending Accounts; employer paid Short Term Disability, LTD and AD&D; a matching 403(b) retirement plan, generous paid time off, paid holidays, accelerated holiday pay and tuition assistance.

To see all career opportunities with Access visit http://accessrealjobs.org. To learn more about Access and our services visit http://accesssupports.org.
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For immediate consideration, complete your application and, please visit one of our Recruitment Fairs.

ALL POSITIONS ARE SUBJECT TO A CRIMINAL BACKGROUND, FINGERPRINTING AND MOTOR VEHICLE REPORT CHECK.

We strive to make our electronic application process accessible to any and all users. If you would like to contact us regarding the accessibility of our website or if you are having difficulties in completing the application process, please contact our Human Resources Department at 845-692-4454.

EEO